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Event Planner Assistant Jobs in Vaughan, ON (NOW HIRING)

Ripley Entertainment Inc

Events Supervisor

Toronto, ON · On-site

CA$48K - CA$52K/yr

... with the planning and execution of special events and programming as assigned. The Events ... event requirements and onsite activations. * Assist with the development, implementation ...

Ripley Entertainment Inc

Events Supervisor

Toronto, ON · On-site

CA$48K - CA$52K/yr

... with the planning and execution of special events and programming as assigned. The Events ... event requirements and onsite activations. * Assist with the development, implementation ...

Mlse

Events Manager

Toronto, ON

Act as main contact for internal departments' planning & carrying out events on game days - Global ... Prepare all expense documentation, including backup as required, for event settlements & assist in ...

Dewdney&Co.

Administrative Assistant

Toronto, ON

... in event planning, handle travel arrangements, and expense reimbursement for the planners • ... assist in the development of investment and financial plans/proposals for prospects and clients ...

Penn Interactive

Events Specialist

Toronto, ON · On-site

Provide ad hoc support for activations and experiential marketing programs, including planning and on-site execution as needed. * Assist with researching event opportunities and gathering information ...

Assemble

Events Manager

Toronto, ON · On-site

CA$70K - CA$100K/yr

... planning through execution. The Event Manager will own the full lifecycle of assigned events ... Maintain accurate attendee data across databases and event websites, and assist with tracking and ...

Capital One

Administrative Assistant III

Toronto, ON · On-site

161 Bay Street (93021), Canada, Toronto,Toronto, Ontario, Administrative Assistant III About ... At least 1+ year of meeting and event planning experience * Experience setting up video conference ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Vaughan, ON

Event Planner Assistant information

See Vaughan, ON salary details

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How much do event planner assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for event planner assistant in Vaughan, ON is $15.78, according to ZipRecruiter salary data. Most workers in this role earn between $10.92 and $18.88 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
More about Event Planner Assistant jobs

What cities near Vaughan, ON are hiring for Event Planner Assistant jobs?

Cities near Vaughan, ON with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you

Assistant Manager, Event Security -JSN

Jewish Federations of Canada-United Israel Appeal

Toronto, ON • On-site

CA$75K/yr

Full-time

Re-posted 10 days ago

Job description

Established in 2024, the Jewish Security Network (JSN) is an independent security agency dedicated to empowering the Jewish community to proactively safeguard itself. Working in partnership with law enforcement and other security organizations, JSN promotes a culture of personal responsibility, vigilance, and preparedness.

A key area of focus for JSN is event security planning. As the number and scope of community events continue to grow, JSN is expanding its Event Security team and is seeking to add an Assistant Manager, Event Security to support the delivery of safe, well-coordinated, and effective security operations.

This position reports to the Senior Manager of Event Security and supports the planning and execution of security operations across a high-volume event environment. This role ensures the smooth and safe execution of security plans for events. This position requires a strong attention to detail, ability to collaborate with stake holders and availability during evenings and weekends. The salary for this position is $75,000 plus benefits.

Key Responsibilities

  • Manage a system that receives event security requests.
  • Review event requests and manager them at campus or community level.
  • Prioritize and attend site visits with Senior Manager
  • Provide recommendations and feedback for Senior Manager Review
  • Communicate with Security Operations Centre, Law Enforcement
  • Lead Volunteers as needed
  • Collaborate with Training and Volunteer Department
  • Write reports on each event
  • Participate in After Action Reports
  • Develop security plans
  • Supervise guard forces, support paid duty officers and adjust security posture as conditions evolve.

Mandatory

  • Valid Ontario Security Guard Licence in good standing.
  • Minimum 2-3 years of experience in security operations, law enforcement, military, or a related protective services field.
  • Demonstrated experience supervising personnel.
  • Strong written communication skills, with the ability to produce clear writing.
  • Availability to work evenings, weekends, and variable hours based on need.
  • Legally entitled to work in Canada.

Preferred

  • Experience in law enforcement, military, emergency management, public safety, or a related discipline.
  • Experience supporting or managing event security operations.
  • Familiarity with Ontario legislation relevant to security operations, including the Trespass to Property Act and Private Security and Investigative Services Act (PSISA).
  • Basic understanding of risk assessment principles and access control procedures.
  • Valid First Aid and CPR certification.

Core Competencies

  • Sound judgment under pressure.
  • Responsible, self-driven, proactive and Independent
  • Comfortable in giving direction
  • Computer and Microsoft Literate (Word, Excel, PowerPoint, etc)
  • CRM Experience an asset
  • Adaptable. You can move from a casual to formal environment with ease.
  • A calm and diplomatic demeanour.
  • Strong situational awareness.
  • Professional discretion and confidentiality.
  • Commitment to growth and long-term development in security leadership.

If you are looking for a career path rather than a job, and you are prepared to earn responsibility through performance, we would like to speak with you.If you lack any of the above, but can provide compelling evidence of your suitability, you should apply.

To apply for this position, please send your cover letter and resume to info@jsntor.ca.

Our sincere appreciation to all those expressing interest in this position, however, only those applicants invited for an interview will be contacted. No recruiters please.

JSN is an equal opportunity employer and is committed to creating an accessible and inclusive organization. We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.

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