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Event Operations Assistant Jobs in Edmonton, AB (NOW HIRING)

Capital Power

Legal Assistant

Edmonton, AB · On-site

You will provide administrative, organizational, and operational support across a broad range of ... Assisting with event planning and team-building activities for the Legal team, including regular ...

ARC'TERYX

Lead

Edmonton, AB · On-site

... operations and people) * Building community by actively sharing brand information and event ... Under the direction of the Store Manager and Assistant Manager, you perform/complete other ...

River Cree Resort & Casino

Banquet Server

Enoch, AB

Follow and serve according to Event Management Operations standards for all services provided. * Assist with coat check as and when needed. * Work in the Banquet back aisle as a support to the front ...

New

Snow Valley Ski Club

Ski Patrol

Edmonton, AB

Inform MOD and/or Operations Supervisors of any guests breaking rules or using facility without a valid pass and assist in dealing with any offenders. * Ensure the Patrol team on duty is spread out ...

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Event Operations Assistant information

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.
Event Operations Assistant jobs near you
Infographic showing various Event Operations Assistant job openings in Edmonton, AB as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Executive Administrative Assistant and Office Manager

Edmonton, AB • On-site

Heidelbergmaterials
Construction Materials Wholesalers • 10K+ employees
Learn more about Heidelbergmaterialsexternal

CA$78K - CA$104K/yr

Full-time

Medical, Dental, Retirement

Re-posted 29 days ago

Heidelberg Materials rating

6.8

Company rating: 6.8 out of 10

Based on 76 frontline employees who took The Breakroom Quiz

424th of 547 rated manufacturers

Job description

Line of Business: Service & Support

About Us

Heidelberg Materials is one of the world's largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees.

The Executive Administrative Assistant and Office Manager will assist the Vice President of Cement Operations. This position is generally varied, including complex administrative duties, and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.

What You'll Be Doing

  • Administrative assistance to VP, including conference calls, video teleconferences; manage VP's calendars, and electronic phone messages
  • Coordinate travel schedules and make necessary arrangements
  • Prepare expense reports, check requests; consolidate and code PCard purchases; code and approve administrative invoices; coordinate accounts payable among various locations
  • Prepare correspondence including memos, letters, reports, statistical summaries and minutes
  • Coordinate and schedule internal/external meetings, videoconferencing, boardroom bookings and other related requirements including organization of events
  • Prepare information for various executive level presentations and communications
  • Office management, including overseeing receptionist function and phone services
  • Manage the office building requirements and general functionality
  • Provide support to all areas of management within the office
  • Manage and provide backup to Reception on an as-needed basis
  • Communicate as required with corporate staff functions, regional personnel at all levels and external stakeholders
  • Perform other duties and special projects as assigned or directed

What Are We Looking For

  • Post-secondary administrative training
  • 4-5 years previous "executive level" administrative experience
  • Previous Executive Assistance experience in a corporate setting will be an asset
  • Advanced knowledge of MS Word, Excel, PowerPoint, Outlook and Concur required
  • 2-3 years of proven experience preparing and analyzing financial reports
  • Demonstrate excellent written and verbal communication skills to communicate effectively with all levels within the company
  • A proven track record meeting work deadlines and working collaboratively as part of a team
  • Ability to effectively respond to questions from all levels within the company and third parties

Work Environment

  • Primarily office-based position in a professional and collaborative work environment
  • Regular interaction with employees, leaders, vendors, and external stakeholders
  • Fast-paced setting requiring strong prioritization, adaptability, and attention to detail
  • Occasional travel may be required to support business operations and team initiatives

What We Offer

  • Competitive base salary: $78,070 - $104,077
  • Industry leading benefits package, including health, dental, and wellness
  • Pension plan with an automatic company contribution as well as matching contributions and RRSP options, Opportunities for training, development, career growth within a global organization

Heidelberg Materials welcomes and encourages applications from people with disabilities. Accommodations may be available upon request for candidates taking part in all aspects of the selection process.

What Heidelberg Materials employees say

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Hours and flexibility

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