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Game Administrator (Athletics & Activities)

Position Purpose
Under the general supervision of the Activities Director, the Game Administrator is responsible for the safe, smooth, and professional operation of school-sponsored athletic contests and activities. The Game Administrator ensures a positive experience for student participants, coaches, officials, and spectators by maintaining safety, order, and district standards of conduct during events.

Essential Performance Responsibilities

• Ensures the safety and well-being of participants, coaches, officials, and spectators at all district-sponsored events.
   
  
• Coordinates with the Activities Director and custodial staff for set-up and take-down of facilities, fields, and equipment before and after events.
   
  
• Supports gate workers, including assisting with the securing of gate receipts and transferring monies to the safe in compliance with district procedures.
   
  
• Provides support and oversight for concessions operations to ensure smooth service and compliance with district guidelines.
   
  
• Serves as the primary point of contact for game officials, ensuring their needs are met (arrival, directions, payment coordination, supervision).
   
  
• Monitors spectator behavior and enforces district policies to maintain a safe and respectful environment.
   
  
• Ensures that facilities, restrooms, and parking lots are properly secured and cleared at the conclusion of each event.
   
  
• Communicates with emergency personnel as needed and responds to incidents or injuries in alignment with district safety procedures.
   
  
• Assists with crowd management, traffic flow, and coordination of emergency evacuation if required.
   
  
• Acts as district liaison with visiting schools, coaches, and fans to foster sportsmanship and positive relationships.
   
  
• Documents and reports any incidents, accidents, or unusual occurrences to the Activities Director promptly.
   
  

Additional Duties

• Performs other related tasks as assigned by the Activities Director, Principal, or Superintendent.
   Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.
  
  
  
  

Equipment

• Uses radios, communication devices, keys, lights, sound systems, scoreboards, and other event-specific equipment.
   
  
• May use standard office equipment (computers, printers, copy machines) for record-keeping or reporting.
  
  
  

Travel Requirements

• Travels to Buena Vista School District facilities, athletic fields, and event venues as assigned.
  
  
  

Knowledge, Skills and Abilities

• Knowledge of district policies, procedures, and safety protocols related to athletics and activities.
   
  
• Knowledge of crowd management and event supervision strategies.
   
  
• Ability to make quick, sound decisions in emergency or high-stress situations.
   
  
• Ability to communicate effectively with students, parents, staff, officials, and community members.
   
  
• Strong organizational skills and ability to coordinate multiple aspects of an event simultaneously.
   
  
• Ability to establish and maintain cooperative working relationships and model sportsmanship.

Physical and Mental Demands, Work Hazards

• Work is performed in gymnasiums, stadiums, outdoor fields, and other district facilities.
   
  
• Evening and weekend hours required.
   
  
• Ability to walk and stand for extended periods, and to respond quickly to safety concerns across venues.
   
  
• May be exposed to inclement weather.
   
  
• PPE may be required during public health emergencies.
  
  
  

Qualifications Profile

• Valid Colorado Motor Vehicle Operator's License or ability to provide own transportation.
   
  
• Prior experience in athletics, school administration, supervision, or event management preferred.
   
  
• CPR/First Aid certification required
  
  
  

FLSA Status: Non-Exempt
 Reports to: Activities Director
 Work Schedule: As determined by the District Activities Calendar ; Payment $2,000 per season