Entrylevel Graphic Designer Assistant Jobs (NOW HIRING)

Statewide IL - Graphic Designer Associate
Hiring Department: Division of Specialized Care for Children
Location: Springfield, IL USA
Requisition ID: 1042331
FTE: 1
Work Schedule: Monday - Friday 8am - 4:30pm
Shift: Days
# of Positions: 1
Workplace Type: Hybrid
Posting Close Date: 8/19/2026
Salary Range (commensurate with experience): $45,000 - $56,000
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Position Summary
The position supports the organization's communications efforts by providing graphic design, maintaining documents and promotional materials, managing identity standards, assisting with posting online content, developing and editing multimedia content, and supporting various community outreach tasks.
Duties & Responsibilities
Designs and produces final artwork, graphics and layout for a variety of media (e.g., printed materials, organization reports, presentations, display materials, social media images, website pages, presentations and more), recommending appropriate formats, binding, paper, etc. for the appropriate use and audience while following accessibility best practices and organization identity standards.

Maintains the organization's library of publications, forms, letters and other documents, making regular updates as needed, coordinating reviews of materials and keeping associated metadata up to date.

Help with taking photos and editing images as needed and assist with maintaining, organizing and updating the organization's photo library and identifying photo needs.

Support community outreach and internal recognition programs, including providing necessary logos and files for giveaway items and supplies and helping staff events as needed.

In coordination with the Communications Manager and Multimedia Content Specialist, manage identity standards, including distribution of logo files and updating/revising logos as needed.

Assist with adding, updating and replacing documents, files and other content on the organization's website and monitoring and posting content on the organization's social media channels.

Coordinate the translation of the organization's publications, forms, letters and other documents and maintain documents in the requested languages.

Serve as a resource for creating accessible digital content and helping remediate documents and other media as needed.

Perform other duties as assigned.

Minimum Qualifications

• Any one or any combination that equals thirty-six (36) months from the categories below1:
  • credit for progressively more advanced college or art-school course work that would lead to a major in graphic/visual arts communication and/or design
    
    • 60 semester hours equals 12 months
    • 90 semester hours equals 24 months
    • 120 semester hours or a Bachelor's Degree equals 36 months
  • work experience and/or on-the-job training that provided knowledge of progressively more advanced, generally accepted principles, theories, practices, and methods used in graphic designs and their applications to visual communications problems that are/is comparable to the training provided in the programs such as graphic/visual arts communication and/or design
  AND
• Twelve (12) months of progressively more responsible work experience and/or training comparable to that performed at the Graphic Designer Assistant level of this series

1A Master's Degree in visual design, with emphasis in visual arts communication or a closely related field, meets all minimum acceptable qualifications for the Graphic Designer Associate level of this series.
Preferred Qualifications
Proficiency with Adobe Creative Cloud, particularly InDesign, Photoshop and Acrobat Pro, and experience preparing print-ready, web-ready and accessible PDF files.
Experience creating, updating, formatting and maintaining forms, letters, brochures, reports, templates and other public-facing communication materials.
Proficiency with Microsoft 365 tools, including Word, PowerPoint, Excel, Teams, SharePoint and/or comparable document-management platforms.
Working knowledge of digital accessibility best practices, including WCAG 2.2 Level AA standards and accessible document creation/remediation for PDFs, Word documents, PowerPoint presentations, forms and related materials.
Working knowledge of digital accessibility tools and accessible document workflows, including Adobe Acrobat Pro accessibility tools, color contrast tools and screen reader or assistive technology review.
Experience organizing document libraries or digital assets using file naming, metadata, version history, document status, ownership review/approval workflows and archive/retention awareness.
Knowledge of brand standards, style guidelines, typography, layout, color, visual hierarchy, plain language and audience needs.
Knowledge of print production and digital publishing workflows, including prepress preparation, PDF optimization, proof review and web-ready file preparation.
Strong attention to detail, proofreading ability, project organization, collaboration skills and ability to manage multiple deadlines while incorporating feedback constructively.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the onlineapplication including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.