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Entry Level University Administration Jobs (NOW HIRING)

Calvin University

Payroll Specialist

Grand Rapids, MI · On-site

$22.50 - $30.75/hr

Prepare clear, accurate reports for University administration and external agencies to support ... Entry-level candidates are encouraged to apply. * Proficiency with Microsoft Office Suite ...

Calvin University

Payroll Specialist

Grand Rapids, MI

$22.50 - $30.75/hr

Prepare clear, accurate reports for University administration and external agencies to support ... Entrylevel candidates are encouraged to apply. * Proficiency with Microsoft Office Suite ...

University of Utah

Program Specialists

Campus, IL · On-site

$55K - $65K/yr

... P2 - Developing, P1 - Entry Level Pro FLSA Code Professional Patient Sensitive Job Code? No ... Liaison with the Veterans Administration and various University departments including The Registrar ...

University of Utah

Program Specialists

Campus, IL · On-site

$55K - $65K/yr

... P2 - Developing, P1 - Entry Level Pro FLSA Code Professional Patient Sensitive Job Code? No ... Liaison with the Veterans Administration and various University departments including The Registrar ...

University of Utah

Program Specialists

Campus, IL · On-site

$55K - $65K/yr

... P2 - Developing, P1 - Entry Level Pro FLSA Code Professional Patient Sensitive Job Code? No ... Liaison with the Veterans Administration and various University departments including The Registrar ...

University of Utah

Program Specialists

Salt Lake City, UT · On-site

$55K - $65K/yr

... P2 - Developing, P1 - Entry Level Pro FLSA Code Professional Patient Sensitive Job Code? No ... Liaison with the Veterans Administration and various University departments including The Registrar ...

University of Utah

Program Specialists

Salt Lake City, UT · On-site

$55K - $65K/yr

... P2 - Developing, P1 - Entry Level Pro FLSA Code Professional Patient Sensitive Job Code? No ... Liaison with the Veterans Administration and various University departments including The Registrar ...

ROCS Grad Staffing

Office Assistant (Entry Level)

Reston, VA · On-site

$17.75 - $24.25/hr

File and record administration * Manage special projects as assigned * Some data entry / processing ... Bachelor's degree from an accredited college or university * Strong customer service skills

Liberty National

Be Seen First

Entry Level Sales Representative

Bartlesville, OK · On-site

$40K - $60K/yr

... BA/BS University degree with a concentration in marketing, promotions, advertising sales, or ... administration preferred but not needed. -One to three years of sales experience or customer ...

Liberty National

Be Seen First

Entry Level Sales Representative

Muskogee, OK · On-site

$40K - $60K/yr

... BA/BS University degree with a concentration in marketing, promotions, advertising sales, or ... administration preferred but not needed. -One to three years of sales experience or customer ...

Liberty National

Be Seen First

Entry Level Sales Representative

Tulsa, OK · On-site

$40K - $60K/yr

... BA/BS University degree with a concentration in marketing, promotions, advertising sales, or ... administration preferred but not needed. -One to three years of sales experience or customer ...

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Entry Level University Administration information

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How much do entry level university administration jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for entry level university administration in the United States is $19.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.
Payroll Specialist

Payroll Specialist

Calvin University

Grand Rapids, MI • On-site

$22.50 - $30.75/hr

Full-time

Retirement

Posted 5 days ago

Job description

Job Title: Payroll Specialist
Job Status: Full time, Exempt
Summary
The Payroll Specialist is responsible for delivering accurate, timely payroll services and supporting related accounting functions. This role ensures compliance with federal, state, and local regulations while maintaining strong internal controls and providing excellent service to faculty, staff, and students. Additional responsibilities include general accounting reconciliations and process support.
Essential Duties and Responsibilities Other duties may be assigned.
  • Process salary and hourly payrolls for faculty, staff, and student workers, ensuring accurate data entry, timely payroll and tax processing, and compliance with all applicable laws and regulations.
  • Process, track, and apply garnishment deductions from net pay.
  • Advise the University on payroll-related issues, including IRS updates and regulatory changes. Review compensation policies and monitor one-time payments in coordination with HR and the Provost's Office.
  • Ensure accurate preparation and distribution of W-2s and other external payroll reporting.
  • Prepare clear, accurate reports for University administration and external agencies to support compliance with policies, procedures, and grant requirements.
  • Maintain confidential electronic and paper filing systems.
  • Coordinate payroll activities with Human Resources and Financial Services staff to ensure timeliness, accuracy, and adequate internal controls.
  • Reconcile payroll-related withholding accounts, including taxes, 403(b), flexible spending, and HSA deductions. Ensure timely tax wire submissions to ADP. Maintain knowledge of taxability rules and benefit eligibility for various types of pay.
  • Gather and provide data for workers' compensation reporting, Form 990, annual audits, and other compliance needs. Maintain knowledge of student payroll requirements, including Federal Work-Study, payroll taxes, earning limits, and international tax considerations.
  • Identify and implement process improvements related to payroll data flow and recording.
  • Coordinate with ADP on responses to IRS, state, and local tax authority notices.
  • Participate in teams addressing payroll-related issues as needed.
  • Respond to payroll questions from faculty, staff, and students.
  • Support cross-divisional special projects as assigned.
  • Perform other general accounting reconciliations and processes, including but not limited to: Reviewing employee expense reports, Providing front-desk support for the Financial Services office, including screening and routing inquiries as needed

Qualifications
Entry-level candidates are encouraged to apply.
  • Proficiency with Microsoft Office Suite, especially Excel
  • Experience with Workday or other payroll software is a plus
  • Experience with ADP SmartCompliance is a plus
  • Some prior payroll experience is expected; payroll certifications (FPC or CPP) are a plus
  • Familiarity with our campus community is helpful, though not required.

FAITH and EDUCATIONAL COMMITMENT
1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
2. A commitment to the Christian faith and to the integration of faith, learning, and student development.
DIVERSITY COMMITMENT
Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.

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