Entry Level Ira Administrator Jobs (NOW HIRING)

Mid Klamath Watershed Council P.O. Box 409, Orleans, CA 95556 (primary) P.O. Box 50, Happy Camp, CA 96039 Tel: (530) 627-3202 www.mkwc.org employment@mkwc.org Job Announcement: Grants Administrator Position is full time: 32-40 hours per week, 4-5 days a week. Schedule is negotiable and some remote work is possible after the initial period of 6 -12 months and ability to work independently is achieved. We are seeking a qualified individual to join our administrative team in Orleans, CA. You will be part of an organization that implements exciting restoration projects in the Klamath River area. If you are passionate about numbers and want to make an impact, we would like to hear from you! The Grants Administrator supports the administration of federal, state, Tribal, and private grants, agreements, and contracts throughout the award lifecycle. Working with the direction of the Senior Grants Administrator, this position assists with grant financial management, invoicing, reporting, match tracking, compliance monitoring, and documentation. This position works collaboratively with project staff, administrative personnel, and leadership to ensure awards are administered accurately, efficiently, and in compliance with all applicable regulations, funder requirements, and organizational policies. Please see attached job description for full details. REQUIRED QUALIFICATIONS: ● Strong proficiency in mathematical concepts, including analyzing budgets and preparing financial information. ● Knowledge of computer applications related to the work, including Quickbooks (or other accounting software), Adobe Acrobat, Microsoft Office (especially Excel), Google Suite, or a willingness to learn. ● Familiarity with modern office practices, methods and computer equipment. ● Proficiency in English language usage, grammar, spelling, vocabulary, and punctuation. PREFERRED QUALIFICATIONS: The Mid Klamath Watershed Council is an equal opportunity employer. ● A bachelor's degree in accounting, business management, finance or equivalent experience in a related field. ● One to two years of professional business or financial management experience, preferably in a non-profit setting. ● Previous grant and contract management experience. ● Knowledge of principles and practices of nonprofit administration and accounting. ● Familiarity with OMB and CFR200. This position allows for on-the-job-training and entry-level applicants may apply. Upon hire, applicants must provide forms of identification that meet the requirements of the I-9 Employment Eligibility Verification. This position requires a background check upon a conditional offer of employment, in compliance with California's Fair Chance Act and MKWC’s Youth Protection Policy. If you are interested, qualified, and dependable, we encourage you to apply. COMPENSATION: $24.47/hr, grade 5: Entry-level trainee position who does not meet minimum qualifications but is willing to learn. $25.85-$27.13/hr, grade 6: Meets required qualifications. $27.32-$31.20/hr, grade 7/8: Meets required qualifications and some or all preferred qualifications. Appointments are generally made at the beginning of each range unless applicants can demonstrate years of service for comparable work. Benefits include: - Paid Sick Leave, Paid Time Off, Air Ambulance Membership for household, 9 Paid Holidays, SIMPLE IRA with employer match up to 3%, Qualified Small Employer Health Reimbursement Arrangement (QSEHRA) of $500/month Upon demonstrating proficiency and the ability to work independently, the successful candidate may be eligible for a hybrid remote work schedule and/or the opportunity to work from the Happy Camp office. APPLICATION PROCESS: Please submit a MKWC application, resume, and letter of interest to employment@mkwc.org, MKWC’s Orleans mailing address (listed in letterhead), or drop off at the MKWC office in Orleans. The Mid Klamath Watershed Council is an equal opportunity employer. For more information contact Heather Campbell (heather@mkwc.org) or Myanna Nielsen (myanna@mkwc.org), 530-627-3202 x 1004. Open until filled. We're looking to fill this position ASAP and applications will be accepted on a rolling basis, first review date 7/20/26. The Mid Klamath Watershed Council is an equal opportunity employer. Edited June 25, 2026 Employee Job Title: Grants Administrator Program: Administration Work Location: ☒ Orleans ☐ Happy Camp ☐ Other: Employee Classification: (F) Full time (≥ 32 hrs/wk averaged over the year) Supervisory? ☐ Yes ☒ No Reports to: Senior Grants Administrator; receives overall administrative direction from the Finance and Administrative Director, and works closely with MKWC’s Match Specialist. Valid driver’s license and clean driving record required (required if driving MKWC vehicle) - not required Personal auto insurance required (if driving a personal vehicle for work) - not required General Description The Grants Administrator supports the administration of federal, state, Tribal, and private grants, agreements, and contracts throughout the award lifecycle. Working with the direction of the Senior Grants Administrator, this position assists with grant financial management, invoicing, reporting, match tracking, compliance monitoring, and documentation. This position works collaboratively with project staff, administrative personnel, and leadership to ensure awards are administered accurately, efficiently, and in compliance with all applicable regulations, funder requirements, and organizational policies. 1. Grant Administration Work Tasks: ● Assist with the financial administration of assigned grants, contracts, agreements, and other funding awards (referred to collectively as “awards” below) ● Support pre-award and post-award grant administration activities. ● Ensure compliance with federal, state, Tribal, local, and organizational policies and procedures. ● Follow grant administration procedures as outlined in the MKWC policies and procedures. ● Interpret award requirements and communicate applicable financial guidelines to program staff. Review expenditures to ensure they are accurate, allowable, allocable, properly documented, and charged to the appropriate funding source. ● Monitor budgets and available funding throughout the award period. ● Maintain financial tracking systems for assigned awards. ● Prepare and submit invoices and reimbursement requests according to funder requirements and established deadlines. ● Assists with financial forecasting and monitoring projected expenditures, including cash flow projections, for assigned awards. ● Follows MKWC’s system of checks and balances consistent with standard accounting practices. ● Maintain complete and organized grant files, including financial documentation and supporting records. ● Assist with grant closeout activities, including final financial reporting and documentation. ● Support internal and external audits by preparing requested documentation. ● Recommend improvements to grant administration procedures and internal controls. ● Identify compliance concerns and communicate them promptly to the Senior Grants Administrator and/or Administrative Director. ● Prepare monthly financial reports for Project Coordinators and Program Directors. ● Perform related duties as required. 2. Match Administration Work tasks ● Assist the Match Specialist with documenting and tracking match requirements for grants and agreements. ● Monitor required match throughout the life of awards. ● Ensure match contributions comply with funder requirements and organizational policies. ● Verify that expenditures used toward match are allowable, properly documented, and accurately recorded. ● Maintain financial tracking systems for match contributions. ● Coordinate with project staff to obtain supporting documentation for match. ● Prepare match documentation required for invoices, financial reports, and audits. ● Assist with forecasting match availability throughout award periods. ● Notify supervisors of potential match shortfalls or compliance concerns. 3. Collaboration and Communication ● Work collaboratively with Program Directors, Project Coordinators, Administrative staff (e.g. Finance, Payroll, Accounts Payable, Contract Specialists). ● Provide responsive customer service and technical assistance to staff regarding grant and match requirements. ● Participate in team meetings and cross-training activities. ● Provide backup support to other administrative functions as needed to maintain continuity of operations. ● Demonstrate the ability to uphold all of MKWC’s values including: meeting the highest ethical standards, honesty, responsibility, treating all people with dignity and respect, competency, and following through with commitments. Our staff produces high-quality work and operates as a team towards a common vision. We value being positive, solution-oriented, and contributing to a safe workplace. 4. Administrative Responsibilities ● Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize work, set priorities, and meet critical time deadlines. ● Use tact, initiative, and independent judgment within our general policies, procedures and legal guidelines. ● Submit accurate weekly timesheets in accordance with organizational procedures. ● Maintain organized electronic and paper records. ● Maintain confidentiality of financial and personnel information. ● Comply with organizational policies, procedures, and internal controls. ● Participate in professional development and required training. ● Perform other duties as assigned. 5. Safety ● Maintain a safe and ergonomic work environment. ● Follow all organizational safety policies. ● Take meals and rests in compliance with MKWC’s Meal and Rest Period Policy 6. Other duties as assigned by supervisor ● May include training, additional administrative tasks, mentoring youth (if appropriate), etc. Note: Job descriptions are reviewed annually and subject to change after discussion and mutual agreement between employee and supervisor. Physical Requirements Please check all that apply: ● Convey and receive spoken instructions to communicate in person, before groups and over the telephone, sometimes over other sounds (ie moving water, machinery, etc.) ● Convey and receive written communications ● Mobility to work in a standard office setting and use standard office equipment (ie computer) ● Vision to read printed materials and a computer screen ● Finger dexterity to access, enter, and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment ● Occasional bending, stopping, kneeling, reaching, pushing, and pulling materials and objects necessary to perform job functions ● Standing in work areas and walking between work areas Reasonable accommodations may be made if people cannot meet some physical requirements.