Engineering Office Manager Jobs in Anderson, IN (NOW HIRING)

Office & Administrative Operations

• Manage the day-to-day operations of the corporate office.

• Serve as a primary point of contact for office visitors, vendors and employees.

• Coordinate office supplies, kitchen and housekeeping supplies, mail and postage.

• Maintain office calendars and prepare weekly office communications.

• Coordinate meetings, lunches and other office activities.

• Coordinate office maintenance, repairs and service providers.

• Manage correspondence, documents and general office records.

• Support corporate Operations, Accounting, HR and other departments.

• Assist with job postings and other administrative projects.

• Maintain an organized, professional and welcoming office environment.

Accounts Payable & Accounting Support

• Enter and process corporate invoices and assist with property invoices.

• Maintain accurate vendor information and records.

• Review invoices for accuracy and investigate discrepancies.

• Reconcile vendor statements and resolve payment-related issues.

• Coordinate recurring check runs and payment processes.

• Verify ACH payments and supporting documentation.

• Assist with payroll-related administrative and payment activities.

• Provide administrative support to the Accounting and Payroll teams.

• 2+ years of hands-on Office Management or Office Administration experience.

• Experience managing the day-to-day operations of a professional office.

• Previous Accounts Payable, invoice processing or accounting support experience preferred.

• Strong vendor coordination and organizational skills.

• Excellent attention to detail and follow-through.

• Strong communication and customer service skills.

• Ability to prioritize multiple responsibilities in a fast-paced office environment.

• Strong proficiency with Microsoft Excel, Word and Teams.

• Comfortable working independently while supporting multiple departments and team members.

• Ability to work on-site in Fishers, Monday-Friday, 8:00 AM-5:00 PM.

Experience in any of the following environments is a plus:

• Law firm / legal office

• Banking / financial services

• Accounting / CPA firm

• Insurance

• Real estate / escrow

• Healthcare / medical office

• Professional services

• Corporate office

• Property management

• Hospitality corporate office

Hotel or hospitality experience is welcome but not required.

• Accounts Payable experience

• Vendor management experience

• Invoice and payment processing

• Reconciliation experience

• Payroll administration exposure

• Notary commission or willingness to obtain one

• Experience with accounting or property-management systems is a plus

This is an opportunity to join an established hospitality organization in a professional corporate environment, where your ability to keep an office organized, support multiple teams and manage administrative and accounting-related processes will have a direct impact on the business.

If you're the person who naturally keeps things organized, follows through on details, solves problems and becomes the go-to person for making an office run smoothly, we'd like to hear from you.

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.