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Employee Expense Reimbursement Processor Jobs (NOW HIRING)

JerseySTEM, Inc.

Expense Reimbursement Processor

$16.50 - $21/hr

Overview Our current Expense Reimbursement Processor is stepping down at the end of June 2025. We need a reliable, detail-oriented volunteer to take over monthly check runs and expense reimbursements ...

Uasys

Manager, Expense Reimbursement

Little Rock, AR · On-site

The Manager, Travel & Expense Reimbursement works within the UAMS Travel Management group and oversees the Expense Reimbursement Coordinators in the centralized processing of employee business travel ...

CFS

Expense Report Clerk

Orlando, FL · On-site

$20 - $24/hr

The Expense Report Clerk plays a critical role in ensuring reimbursements are processed correctly ... Review, audit, and process employee expense reports in accordance with company policies as the ...

CFS

Expense Report Clerk

Orlando, FL · On-site

$20 - $24/hr

As an Expense Report Clerk, you'll play an important role in ensuring employee reimbursements are processed accurately and in compliance with company policies. The Expense Report Clerk works within a ...

HireRight

Travel & Expense Analyst

Nashville, TN · Hybrid

... reimbursement, and corporate card activity across the organization. Reporting to the Sr. Manager ... processing of employee expense reports, policy compliance checks, issue resolution, and timely ...

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Employee Expense Reimbursement Processor information

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$17

$26

How much do employee expense reimbursement processor jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for employee expense reimbursement processor in the United States is $17.99, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $19.71 per hour, depending on experience, location, and employer.

What does an Employee Expense Reimbursement Processor do?

An Employee Expense Reimbursement Processor is responsible for reviewing, verifying, and processing employee-submitted expense reports to ensure accuracy and compliance with company policies. They check receipts, confirm that expenses are valid and properly documented, and enter approved reimbursements into the company's financial system. This role may also involve communicating with employees to resolve discrepancies, maintaining records, and assisting with audits related to expense reimbursements.

What are some common challenges faced by Employee Expense Reimbursement Processors, and how can they be managed effectively?

One common challenge for Employee Expense Reimbursement Processors is ensuring the accuracy and compliance of submitted expenses with company policies and relevant regulations. This often requires attention to detail when reviewing receipts, resolving discrepancies, and communicating with employees about missing or incorrect information. Another challenge is managing a high volume of requests while meeting processing deadlines. Effective organization, clear communication, and familiarity with expense management software can help processors stay efficient and minimize errors.

What are the key skills and qualifications needed to thrive as an Employee Expense Reimbursement Processor, and why are they important?

To thrive as an Employee Expense Reimbursement Processor, you need strong attention to detail, organizational skills, and a solid understanding of accounting or finance principles, often supported by an associate degree or relevant experience. Familiarity with expense management software (such as Concur or SAP), spreadsheets, and financial systems is typically required. Excellent communication, problem-solving abilities, and a commitment to confidentiality are standout soft skills in this role. These skills ensure accurate and timely processing, compliance with company policies, and effective support to employees and finance teams.

What is the difference between Employee Expense Reimbursement Processor vs Accounts Payable Clerk?

AspectEmployee Expense Reimbursement ProcessorAccounts Payable Clerk
Primary RoleHandles employee expense claims and processes reimbursementsManages vendor invoices and company payments
CredentialsBasic accounting knowledge, familiarity with expense softwareAccounting or finance certification often preferred
Work EnvironmentOffice setting, finance or HR departmentOffice environment, finance department
Industry UsageCommon in corporate, government, and nonprofit sectorsWidely used across industries for financial operations

The Employee Expense Reimbursement Processor focuses on employee expense claims, while the Accounts Payable Clerk manages vendor payments. Both roles require accounting knowledge and are vital in financial operations, but they serve different functions within an organization.

Infographic showing various Employee Expense Reimbursement Processor job openings in the United States as of June 2026, with employment types broken down into 3% As Needed, 79% Full Time, 6% Part Time, 9% Temporary, and 3% Contract. Highlights an 97% In-person, and 3% Hybrid job distribution, with an average salary of $37,422 per year, or $18 per hour.
Expense Reimbursement Processor

Expense Reimbursement Processor

JerseySTEM, Inc.

Remote

$16.50 - $21/hr

Other

Posted 7 days ago

Job description

About JerseySTEM
JerseySTEM is a nonprofit organization dedicated to providing STEM education to underserved communities across New Jersey. We currently serve 27 schools and are growing. Our small but mighty team of volunteers keeps operations running and we need your help.
Overview
Our current Expense Reimbursement Processor is stepping down at the end of June 2025. We need a reliable, detail-oriented volunteer to take over monthly check runs and expense reimbursements to ensure our instructors, program leads, and vendors are paid on time. This role is intentionally scoped to payment processing only; it does not involve approving expenses or managing our books so that we have appropriate internal financial controls.
Responsibilities
What You'll Do
  • Process monthly expense reimbursements for board members, department heads, and instructors via bank's Bill Pay functionality
  • Review submitted expense reimbursement forms (Google Form / spreadsheet) and confirm each has been approved by the appropriate board member or department lead before payment
  • Issue payments (checks mailed by the bank) and notify recipients of expected arrival dates
  • Process monthly invoices from recurring vendors (e.g., background checks, classroom materials)
  • Flag any unusual, unapproved, or duplicate submissions to the Finance Lead before processing
  • Maintain a simple payment log each month for reconciliation purposes
What You Won't Do
To maintain proper financial controls, this role does not include:
    • Approving expense reports (done by board members / department leads)
    • Accessing or managing the savings account
    • QuickBooks entry or tax-related work
    • Signing authority on the bank account (view + bill pay access only)

Qualifications
  • Organized and reliable because you'll own a monthly deadline
  • Comfortable with online banking and Google Sheets
  • Understanding of basic expense control concepts (approvals before payment)
  • Prior bookkeeping, accounts payable, or office administration experience is a plus
  • Nonprofit or small organization experience is a plus, but not required
    Your Impact
    Every check you process keeps a JerseySTEM instructor paid, a school program running, and a New Jersey student in a STEM classroom. Without this role, 20+ schools and hundreds of kids are at risk of losing their programs.

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