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Elections Assistant Jobs in Virginia (NOW HIRING)

Hanover County, VA

Officer of Election

Hanover, VA · On-site

$135/day

The Hanover County Electoral Board is responsible for conducting elections in our county. The ... to assist them in their duties at the polls. Special Conditions: Election officials must provide ...

County Of Albemarle

Assistant Registrar

Charlottesville, VA · On-site

$22.49 - $24.86/hr

Assistant Registrar Voter Registration and Elections 12 Months, Part-Time Non-Exempt, Pay Grade 27 Benefits-Eligible The Office of Voter Registration and Elections is seeking to fill a part time, 20 ...

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Elections Assistant information

What does an elections assistant do?

An Elections Assistant supports the organization and execution of elections by performing tasks such as processing voter registrations, preparing polling materials, assisting voters at polling stations, and ensuring compliance with election laws. They may also help set up and dismantle voting equipment, answer questions from the public, and provide general clerical support. Their role is crucial in ensuring that elections run smoothly and fairly.

What are the key skills and qualifications needed to thrive as an elections assistant, and why are they important?

To thrive as an Elections Assistant, you need strong organizational abilities, attention to detail, and a basic understanding of election laws and procedures, often supported by a high school diploma or equivalent. Familiarity with voter registration databases, ballot processing systems, and standard office software is typically required. Excellent communication, problem-solving skills, and the ability to work well under pressure help candidates stand out in this role. These skills ensure the accurate and efficient administration of elections, maintaining public trust and compliance with legal requirements.

What are some common challenges faced by elections assistants during election periods?

Elections Assistants often encounter fast-paced and high-pressure situations, especially on and around election days. Managing large volumes of voter queries, ensuring accurate data entry, and troubleshooting technical issues with voting equipment can be challenging. Additionally, maintaining strict adherence to legal and procedural guidelines while collaborating with a diverse team requires strong organizational and communication skills. Being adaptable and detail-oriented helps in overcoming these challenges and contributes to the smooth operation of the electoral process.

What is the difference between Elections Assistant vs Poll Worker?

AspectElections AssistantPoll Worker
Required CredentialsHigh school diploma or equivalent; some roles may require trainingHigh school diploma or equivalent; training provided
Work EnvironmentOffice settings, election offices, or polling locationsPolling stations on election day
Employer & IndustryGovernment election offices, local/state agenciesLocal election boards, government agencies
Common Search & ComparisonOften compared for election-related roles, similar responsibilities

In summary, Elections Assistants typically work behind the scenes in election offices, handling administrative tasks, while Poll Workers are on-site at polling stations assisting voters. Both roles require similar credentials and are essential to the election process, but their work environments and specific duties differ.

What are the most commonly searched types of Elections jobs in Virginia?

The most popular types of Elections jobs in Virginia are:

What cities in Virginia are hiring for Elections Assistant jobs?

Cities in Virginia with the most Elections Assistant job openings:

Elections Assistant jobs near you

Utility Assistant Registrar

Charlottesville, VA • On-site

County Of Albemarle
See more jobs at County Of Albemarleexternal

Full-time

Posted 11 days ago

Job description

Utility Assistant Registrar 

Voter Registration and Elections

12 Months, Full-Time

Non-exempt, Pay Grade 29

VRS-Eligible, Benefits-Eligible


Albemarle County has an immediate opening for a Utility Assistant Registrar! This position plays a vital role in supporting the administration of fair, accurate, and efficient elections. The Utility Assistant Registrar is responsible for supporting voter registration and records management, elections operations and logistics, and the delivery and coordination of training for election officials. We are seeking a knowledgeable, well-organized individual to ensure the many moving parts of the election process are carried out successfully. If you are looking for an opportunity to make a meaningful impact in your community by supporting the integrity of our elections, we encourage you to apply. 


Job Summary/Objective:

The Utility Assistant Registrar performs flexible, hands-on technical election support work for the Registrar and the Department of Voter Registration and Elections in accordance with federal and state election laws, including Title 24.2 of the Code of Virginia, and guidance issued by the Virginia Department of Elections.

This position is designed to function as a department-wide utility role, providing operational assistance across voter registration, Early Voting, Election Day preparation, election equipment readiness, training support, and records management. Duties are assigned at the discretion of the Registrar based on operational needs and election cycle demands.

Work is performed under supervision with latitude for independent judgment in execution. The role is non-supervisory and does not exercise independent statutory authority.

Supervisory Responsibilities:

  • None

Essential Functions:

General Utility Functions

  • Provide flexible operational support across departmental functions based on election cycle needs.
  • Assist with special projects related to elections as assigned by the Registrar.

Voter Registration & Records Support

  • Assist staff with preparation, maintenance, and organization of voter registration and election records in compliance with statutory retention and security requirements.
  • Support data entry and voter assistance activities during high-volume registration and Early Voting periods, as assigned
  • Assist with management, storage, and retention of Electoral Board and election records.

Election Operations & Logistics Support

  • Assist with preparation, staging, delivery, retrieval, and reconciliation of voting machines, electronic pollbooks, ballots, and other election materials for Early Voting and Election Day.
  • Assist with setup, breakdown, and operational readiness of Early Voting sites and polling locations before, during, and after elections.
  • Assist with inventorying, maintenance, and secure storage of election equipment and supplies.

Training & Election Official Support

  • Assist with the delivery and logistical support of election official training developed by the Registrar, Elections Manager, or Senior Assistant Registrar.
  • Prepare training materials, equipment, and documentation for election official training sessions.

 

Competency: Knowledge/ Skills/Abilities: 

  • Working knowledge of standard office procedures and election operations.
  • Ability to learn and apply Virginia and federal voter registration and election laws.
  • Strong organizational skills and attention to detail.
  • Ability to work effectively in time-sensitive, high-pressure environments.
  • Strong interpersonal skills and ability to interact tactfully with the public.
  • Proficiency with standard office equipment and basic computer applications.

 

Required Education and Experience:

  • Any combination of education and experience equivalent to high school completion.
  • Must meet statutory qualifications to be appointed as an Assistant Registrar and take the required oath.
  • Ability to meet County safe driver requirements, if applicable.

Preferred Qualifications/Certifications: 

  • Experience in project management, business administration, or related field is highly desirable.
  • Experience as an Electoral Board Assistant or Assistant Registrar is strongly preferred. 
  • Experience as a voting precinct election officer is highly desirable.


Statutory and Legal Requirements: 

In accordance with §24.2-112, Code of Virginia:

  • Must be a qualified voter in the Commonwealth of Virginia.
  • Appointed for a term not to exceed that of the appointing Registrar and serves at the Registrar’s discretion.
  • May not hold elective office, be employed by an elected official, or participate in political campaigns within the jurisdiction.
  • All duties must be performed in a strictly non-partisan manner.


Physical and Requirement Requirements: 

  • Must be a qualified voter in the Commonwealth of Virginia (24.2-112, Code of Virginia). 
  • The Assistant Elections Manager is appointed for a term not to exceed that of the appointing registrar and serves at the discretion of the registrar. 
  • The Assistant Elections Manager may not be a paid or volunteer worker in the campaign of a candidate for nomination or election to an office filled by election in whole or in part by the qualified voters of his/her jurisdiction. 
  • The Assistant Elections Manager may not hold elective office and may not be the employee or deputy of an elected official.
  • Primary work is performed in the Voter Registration Office located in the 5th St. County Office Building, and in the Voting Machine Storage Area. 
  • Incumbent is responsible for maintaining regular contact with the General Registrar and the members of the Electoral Board regarding ongoing activities. 
  • Frequent interaction with County staff, general public, candidates for office and elected officials. 
  • All work must be completed in anon-partisan fashion, and incumbent must be able to tactfully handle partisan political statements made by officials, candidates or the general public. 
  • Work is generally performed in an office setting, with occasional travel to other sites (primarily within Albemarle County). 
  • Site visits may include educational and religious institutions used, or proposed to be used, as voting locations.
  • Requires frequent sitting or standing for extended periods with occasional moderate lifting. 
  • Requires operation of a variety of standard office machines. 
  • Periodic evening, weekend work and overtime is required as workload dictates.
  • Work performed in County offices, voting machine storage areas, Early Voting sites, and polling locations.

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