Elections Assistant Jobs in Iowa (NOW HIRING)

Under general supervision and in accordance with Iowa law, is responsible for routine clerical functions related to conducting elections.

Knowledge Of:

• Alphabetical, numerical, and non-numerical filing systems and procedures
• Election laws of Iowa
• Basic office practices
• Basic mechanical principles
• English language to include grammar, spelling and punctuation

Ability to:

• Represent Johnson County and perform duties in a professional, responsible and trustworthy manner
• Read, interpret, explain and apply provisions of the election code to specific situations
• Process and maintain accurate records
• Perform technical and clerical tasks with a high degree of speed and accuracy
• Establish and maintain effective working relationships with appointed and elected officials, other employees and members of the public
• Interact effectively with persons from widely divergent backgrounds, interests, and points of view
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors and proactively managing biases
• Use a computer for the purpose of data entry, spreadsheets, word processing, email and Internet
• Operate common office equipment such as calculators, fax and postage machines, photocopiers, personal computers, and multi-line telephones
• Handle low to high levels of stress, meet deadlines and solve problems appropriate to the position
• Organize and prioritize multiple responsibilities
• Organize and present factual information and ideas clearly and concisely, in both oral or written form
• Follow oral and written instructions
• Have clarity of speech and hearing which permits effective communication
• Have sufficient vision which permits production and review a wide variety of materials both in hardcopy and electronic form
• Have sufficient manual dexterity to make mechanical repairs, hand written notations and which permits moderate use of a keyboard
• Have sufficient personal mobility to complete duties at various worksites
• Stand, sit, bend, twist, and reach
• Lift, carry and/or move up to 50 pounds
• Work flexible schedule and overtime as required during election cycles

Minimum Education And Experience:

High school graduate or equivalent; or any equivalent combination of education and experience which provides the required knowledge and abilities. Clerical experience preferred. Strong communication, organizational and computer skills.

Specific Duties: To be performed satisfactorily with or without reasonable accommodation

• Register Johnson County residents to vote and update registration records by accurately completing appropriate forms according to Iowa law.
• Enter, update, delete or modify voter registration information in the computer.
• Generate lists and reports from internal and statewide registration systems and produce printed or electronic copies of segments of the lists as requested.
• Produce, edit and revise correspondence including but not limited to e-mails, memos, reports, notices, forms, mailing labels, manuals, and special instructions.
• Scan and file documents and maintain voter records on statewide system.
• Process and distribute absentee ballots as requested by mail. Process in-person and satellite requests for absentee ballots, completing all supporting documentation and reports and entering all necessary information on absentee, voter registration and poll-worker software.
• Represent Johnson County and participates in training/education opportunities and work-related meetings as requested.
• Perform all work duties and activities in accordance with County policies, procedures, and safety practices.
• Attend work regularly at the designated place and time.

Supplemental Description

Johnson County is an Equal Employment Opportunity Employer. In compliance with the Americans Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the Employer. For assistance please contact: Human Resources.