Education Program Associate Jobs in Gainesville, VA

WORK SCHEDULE:            To be discussed with Hiring Manager

POSITION LOCATION:      Hybrid (will require days onsite and allow telework)

PAY RATE:                         $22/hour

BENEFITS:                         Flexible work schedule; 403(b) Retirement Plan; Complimentary tickets to select performances; Discounts                                           at Concessions and the Gift Shop.

CONTACT INFORMATION:        latishaj@wolftrap.org

Wolf Trap Foundation for the Performing Arts is seeking a Program Associate, Wolf Trap Institute for Early Learning Through the Arts (Variable; Year-Round; 0-29 hours per week) to coordinate programs and activities of the Wolf Trap Institute.

DUTIES AND RESPONSIBILITIES:

Institute Support

• Devise, plan, and implement Program services including Residencies, Professional Development and Family Involvement Workshops, Affiliate Services, and Demonstration Residency/Institute Program Observation opportunities.  Ensure that Program Services are delivered in a timely, accurate, and thorough manner and are aligned with program policies, procedures, and practices
• Coordinate Institute services, maintaining communication throughout service timeframe.  Ensure that all involved parties receive confirmation details for services.
• Develop, cultivate, nurture, and sustain partnerships.
• Serve as a liaison with teachers, school administrators, and teaching artists regarding program services and program effectiveness.
• Moderate virtual workshop events (includes running PowerPoint presentation, admitting participants, making opening/closing announcements, monitoring chat).
• Create and process teaching artist contracts.
• Enter contracted services on education calendar and into associated spreadsheets or databases.
• Support tracking and reporting for Residencies, Professional Development and Family Involvement Workshops.  
• Track expenses on spreadsheets and assist in reconciling expenses with budget.
• Create and send confirmation documents for services.
• Assist in generating program reports on services.
• Gather research on early childhood and arts conference and assist in submission of presentation proposals.
• Gather, prepare, and organize materials for program events, conferences, and meetings.
• Support requests for information from internal departments.

Administrative Support

• Assist Institute teams with coordination, tracking, and reporting on services.
• Other duties and responsibilities as assigned.

EDUCATION AND EXPERIENCE: 

• Associate’s degree or equivalent, transferrable work experience
• 2-4 years’ experience in an office environment, preferably with artists or teachers

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent interpersonal, organizational and multi-tasking skills
• Demonstrated ability to work independently, handle multiple tasks, and identify departmental needs
• Strong verbal and written communication skills
• Proficient in Microsoft Office and database management
• Sensitivity and commitment to the mission of Wolf Trap Foundation for the Performing Arts

PHYSICAL DEMANDS:

• Must be able to remain in a stationary position 75% of the time
• Regularly operates a computer and other office equipment (i.e. calculator, copier, printer, etc.)
• Occasionally required to stand, walk, stoop, bend and reach with arms
• Lift/move up to 10 pounds infrequently
• Local and occasional out-of-town travel required.

We’re pleased to consider applicants who will be physically located in and who will have a local address in Virginia, Maryland, or the District of Columbia for the duration of their employment. The Foundation does not offer fully remote work for any positions. Applicants who reside in any other state would be required to be physically located in and provide a local address in Virginia, Maryland, or the District of Columbia prior to starting work for Wolf Trap Foundation.

Wolf Trap Foundation for the Performing Arts is an Equal Opportunity Employer. We are committed to creating a diverse, equitable and inclusive work environment that embraces and encourages different perspectives. We work to reflect and be representative of the communities in which we serve and in which we reside. Qualified individuals with disabilities and disabled veterans who need assistance or an accommodation in our job application processes should contact hr@wolftrap.org. An offer of employment is contingent on successfully passing a background check.