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Job Description: Early Intervention & Inclusion Supervisor Early Care and Education Programs Agency Overview Felton Institute responds to the needs of our community by providing innovative, evidence-informed social services that transform lives. Our organization offers 60+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults. Our programs combine the latest scientific research with cultural sensitivity and a deep commitment to supporting and reflecting the communities we serve. Felton offers a dynamic, challenging, and supportive work environment where we encourage the use of professional development, that staff can utilize throughout their career. Division DescriptionThe Children, Youth, Family and Transitional Age Youth services Division (CYFTAY) is a dynamic and the fastest growing division within Felton Institute with an annual revenue of $20 million generated from local, state and grant sources. CYFTAY offers an array of services to underserved clients. The multidisciplinary programs include Early Care and Education, Early Intervention| Inclusion, Family Support, Mental Health Services, Health, Nutrition, Wellness and Parenting Education Programming. The revenue of $24 million secured from local, state, and grant sources allows us to continue providing these essential services to our community. As a Budget, Grants & Contracts Director within CYFTAY, you will play a crucial role in ensuring effective financial management, grants/contracts financial compliance, reporting, and optimal utilization of these funds. Your expertise will contribute to the division's ability to make a positive impact and transform the lives of the individuals and families we serve. ECE Program(s) DescriptionFelton Institute has been providing comprehensive early care and education services in San Francisco since 1971. Felton now has ECE programs in SF’s Mission, Bayview, and Visitation Valley neighborhoods; and offers a school-readiness program for infants, toddlers, and preschoolers (2 weeks to 5 years old). Felton’s ECE programs include 4 infant, 7 toddler, and 11 preschool classrooms, which serve approximately 315 children, full-day/ year-round. Felton’s ECE programming offers comprehensive, two generation, holistic, wrap-around services to families with young children (0-5 years old). These multicultural, educational classrooms provide a nurturing, developmentally challenging, and inclusive environment for very young children of low/moderate-income families. We are committed to inclusive, positive environments that build on children’s positive self-esteem and self-image. Our ideal candidate is a seasoned special education leader who enjoys teamwork, collaboration, and working towards building strong partnerships with families, children, and staff. He/ She will have strong knowledge of care coordination, case management, early childhood intervention and inclusion practices, and family-centered practice. He/she will also have strong leadership and interpersonal skills, with supervisory experience that can effectively support all of Felton’s ECE Programs. The ideal candidate will have a strong and clear vision for high quality preschool inclusion that frames the work they will do in supporting and serving the needs of children, families, and staff. He/she will be solution-focused, a systems and strategic thinker, and be very comfortable with change, growth, and innovation. Brief Job Description The Early Intervention and Inclusion Supervisor (EII Supervisor) is responsible for ensuring that quality services are delivered to clients within established standards and protocols, focusing in a continuum of care for children ages birth to five. The EII has overall responsibility for the training and orientation of EII direct service staff who work directly with young children across Felton’s ECE sites. He/ she has oversight over all activities related to the design and provision of 0-5 inclusion services and supports. The EII Supervisor works closely with the Early Intervention & Inclusion Director in the development and monitoring of policies, procedures, and systems that will ensure optimized service delivery to all the clients served, including day-to-day operations, general program supervision, management, and quality assurance. The EII is responsible for establishing and maintaining an atmosphere of collaboration among internal and external teams (e.g. other centers, GGRC, SFUSD, and other community-based organizations) to organize and implement programs and services that support Felton’s ECE program goals and objectives. The EII Supervisor is expected to conduct and maintain regular reviews of program records, engage in data-based decision making, and when needed, produce program reports, and oversee implementation of quality assurance or improvement measures. The EII Supervisor will monitor quarter performance outcomes of the children and families served, including preparing reports to monitor the performance of all staff under their direct-line supervision. He/she will work closely with the other Early Intervention & Inclusion Supervisor to ensure a smooth transition in service delivery from SEEDS Early Connections and Early Intervention (birth-to-3) to Preschool Inclusion (3-5) services and supports. JOB RESPONSIBILITIESClinical and Programmatic LeadershipOversee the delivery of Kimochis lessons, Friendship Groups, 1:1 sessions, SEEDS Playgroups and Parents Connect, stepping in to cover and support as needed.Oversees Felton’s Behavioral Response Plan process, responding to teacher requests and utilizing observations, intervention and coaching to respond to challenging needs that present within the classrooms.Track client progress and assist with intervention adjustments as needed.Act as a liaison between providers, families, and other stakeholders to ensure a holistic and effective approach to care.Manage the day-to-day administrative functions of SEEDS Program and the Connect and Thrive program: this includes ensuring adequate, timely and high-quality delivery of all services. Program Management, Case Management, and Care Coordination Responsibilities:Oversees the care coordination and coordinates services (including referrals) for each family with a child with a special need with either internal or external staff/programsPerforms interagency networking and liaison with other organizations (e.g. GGRC, SFUSD, other community-based organizations)Works EI to ensure they are working with families to identify unmet needs and makes attempts to meet themIdentifies, develops, and makes recommendations for revisions to programming when neededCoordinates, plans, develops, and implements early intervention and inclusion services at Felton’s early care and education centersIn collaboration with the leadership team, implements day and evening/weekend programs/activities to address client, family, school, and community needs. This includes developing and planning family events that encourages client participation/involvement.In collaboration with the Early Intervention & Inclusion Director and Clinical Director, coordinates the development, implementation, and integration of early intervention and inclusion services across all of Felton’s ECE programs. This will include the coordination of inclusion services with both internal and external providers, as well as developing internal systems and protocols for effectively including children with special needs in the program (e.g. making curriculum modifications/adaptations, using a tiered systems of support (e.g. RTI), installing school-wide positive behavior support, and embedding of IFSP/IEP goals and objectives into daily classroom activities).Works closely with other Early Intervention & Inclusion Supervisor to ensure alignment in approach and smooth transitions from Early Intervention services to Preschool Inclusion servicesIn collaboration with the Directors, engages in program design and development, focusing on how to integrate and expand early intervention and inclusion services across all of Felton’s ECE programsDevelops any additional forms, processes, and procedures for the early intervention and inclusion coordination components, in a collaborative manner with existing services at Felton’s CYF divisionConducts outreach to the CYFTAY clientele and the community at large to build a client base for early intervention and inclusion servicesFacilitates opportunities for client feedback and involvement in program adaptation, including but not limited to focus groups, surveys, and parent committeesOrganizes and maintains records of important documents related to program activities (e.g. sign in sheets, surveys, participant applications and proper record and reports as required)In collaboration with the Clinical Director and Co Education Directors, establishes SEL standards and curricula across ECE sitesIn collaboration with Leadership, works towards integrating GGRC/SFUSD services across ECE programs. Early Intervention and Inclusion Responsibilities:Coordinates various aspects of early intervention and inclusion services including care coordination, referrals, program planning, monitoring, assessment, and evaluation of client needsProvides support to teaching staff on complying with developmentally appropriate practices, and the Americans with Disabilities Act requirementsProvides onsite technical assistance to classroom teachers to help implement IFSP/IEPs, classroom management strategies, and best practices in Early Childhood Special Education and inclusionOversees the transition and service coordination of children and families between GGRC/ SFUSD to determine eligibility for Early Childhood Special Education ServicesOversees the observations, behavioral observations/data collection, progress notes and the development of child or behavior support plans for preschool children with identified special needs, or other children as assigned. Makes appropriate follow-up recommendations.Ensures activities and teaching opportunities promote children's acquisition of skills, and the embedding of IEP goals in the natural environment.Provides input/changes/suggestions to classroom teachers, the Preschool Inclusion team, the Early Intervention (EI) team, and Program Supervisors regarding curriculum or program adaptations that are needed to meet the individual needs of children.In collaboration with other members in the EII team (e.g. EI supervisor, SLPs, RN, School Counselor), oversees the development of individualized goals and child/behavior support plans for preschoolers with special needs and/or behavioral challenges.Ensures direct service staff (e.g. Preschool Interventionist, SLP, Teachers) are implementing child/behavior support plans as designed and delivering 1:1 support as intendedMonitors children’s progress, response to intervention, and makes recommendations for continued supportEnsures that direct service staff complete, score and interpret ASQ-48 month results and follow-up with appropriate steps as necessary (e.g. notifies parents/teachers of areas to monitor, makes referrals to early childhood special education services)Works with families to meet preschool children’s needs at home and at schoolConsistently assesses the need for consultation or evaluation by other specialists-SLP, OT, PT and Mental Health Services to meet the needs of the centerSupports classroom ratios/staffing as needed Evaluation and Reporting Responsibilities:Ensures flyers, sign in/out sheets and pre/post evaluations are completed for every activityProvides program administrative duties, including tracking statistics and report writing.Creates, maintains, and tracks services provided through ECE CIRCE (Salesforce)Organizes and maintains audit-ready documentation on all inclusion programmingParticipates with the Directors in conducting annual participant program reviews and collaborates with Directors in evaluating clients’ needs and service/program development needsMonitors program activities for effectiveness, efficiency, and impactRevises program activities based on the degree to which identified needs/gaps are being metMaintains a thorough working knowledge of all EII services, Family Support standards; Ensures that all staff are informed of these standards, and that standards are implemented, and continually improved upon.Collaborates with the Division leaders, supervisors, committee members, or other designated person(s) in preparing and maintaining records, monitoring data for the purpose of maintaining quality or making improvements to programmingEnforces departmental rules, regulations, work methods, and proceduresWith guidance from the EII Director/ Senior Clinical Director, participates in program implementation and evaluation efforts Supervision:Upholds professional ethics of confidentiality, discretion, and good judgment at all timesLeads the Team, which consists of Early Interventionist(s) (EI), Social Emotional Learning Specialist (SELS) and a Family Support Specialist[s]Orients, trains, and mentors all EII staff, in all aspects of their work according to the Agency’s Policies and Division proceduresRecruits, selects, trains, and provides on-going support to EII staffSupervises and evaluates staff. Creates individual work plans for staff. Conducts and documents staff conferences two or more times per year to monitor staff development objectives. Provides consistent feedback on job performance. Meets regularly with these staff individually and as a group, maintaining outcome records of decisions made.Develops staff training in-service content, ensuring policy and regulations are properly communicated to staffCreates annual staff evaluations and improves staff skills through effective goal setting and mentoringReviews and approves timesheets and leave requests for staffArranges daily work schedule for staff through a staffing plan, noting vacations, planned absences, needs, and coverage Intra and Interagency Communication and Collaboration:Builds and maintains relationships with collaborating agencies, funding sources, and other CBOsMaintains awareness on developments within the early intervention & inclusion policy changes that would impact the families served through attendance at collaborative meetingsActs as representative for Felton’s ECE programs within community-based organizations and networking meetings. Attends relevant First Five & SFFSN trainings and workshops as needed.Maintains positive and effective communication regarding Felton with clients, other staff members, and the surrounding community.Implements Felton’s vision/mission statements and core values.Participates in weekly supervision meetings with the Director Administrative Supervision/General Program Support:Participates on divisional leadership teamMaintains good working relationships with funding sourc