E Procurement System Manager Jobs (NOW HIRING)

Procurement Section

Phoenix Location

The Procurement Technician will support the increasing administrative and operational demands of the Procurement Unit. This position supports agency purchasing activities through requisition processing, solicitation and contract support, contract tracking, research, reporting, and procurement card administration, while serving as a point of coordination for internal and external stakeholders. The position also helps ensure efficient, compliant, and uninterrupted procurement operations, and allows other procurement staff to focus on higher-level responsibilities.
Rare in-state travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Procurement and Contract Support:
Supports procurement activities by assisting with the preparation and processing of contract amendments, and related procurement documentation under the direction of procurement staff
Participates in procurement processes by gathering and organizing required information and documentation
Prepares and distributes routine communications to internal stakeholders regarding procurement and contract statues, issues, and requirements
Administrative and Operational Support:
Performs advanced administrative duties in support of Procurement staff, the Chief Financial Officer, and agency programs including research, special projects, and report preparation, and document coordination
Maintains procurement-related administrative and policy/procedure files to ensure accuracy, completeness, and audit readiness
Procurement System and Internal Support:
Provides administrative and technical support to internal stakeholders regarding use of the state's e-procurement system and procurement processes
Serves as backup support to procurement staff for system-related tasks as needed
Assists internal stakeholders by providing general information related to contracts, goods, services, and procurement procedures, and by explaining procurement requirements
Interdepartmental Coordination:
Serves as an administrative liaison for Accounting, Audit, Grants Management, and the State Records Retention Office by coordinating documentation, responding to requests, and supporting departmental administrative activities
Contract and Procurement Administration:
Maintains and updates contracts and procurement records within the
e-procurement system
Utilizes spreadsheets and the Arizona Procurement Portal to support purchasing activities, supplier research, and requisition processing
Assists with routine purchasing activities such as approving requisitions

Knowledge in:
Procurement processes, and terminology, including requisition processing, contract file management, and procurement documentation
Arizona procurement rules, policies, and procedures applicable to purchasing and contract administration or the ability to learn and apply them on the job
Administrative practices related to records management, document coordination, and report preparation
Familiarity with electronic procurement systems and databases, or the ability to learn state and agency procurement systems
Skills in:
Performing advanced administrative tasks requiring attention to detail, organization, and accuracy
Researching information, maintaining records, tracking contracts and requisitions, and preparing reports
Composing clear and professional written correspondence related to administrative and procurement matters
Verbal communication and customer service when interacting with internal and external stakeholders
Skill in using computer systems, spreadsheets, and procurement or purchasing software to support operational activities
Intermediate skill in using Microsoft Outlook, Word, and Excel, and PowerPoint
Ability to:
Coordinate, manage, and prioritize multiple administrative and procurement support tasks within a fast-paced, changing working environment
Follow established procurement procedures and ensure compliance with applicable rules and guidelines
Work independently on routine assignments while seeking guidance on complex procurement issues
Communicate effectively with staff, vendors, and other agency personnel
Maintain confidentiality and accuracy when handling records, contract documents, and financial information
Learn new procurement systems, processes, and policies and apply them to daily work tasks

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.