Dynamic Nav Project Manager Jobs (NOW HIRING)

Department: Marketing | Location: Chicago, IL (In-Office - Oakbrook Terrace)

Reports To: Sales Vice President | Type: Full-Time

Travel:  approximately 30-40% in the US and occasional international travel

About NAV Fund Services

NAV Fund Services is a global fund administration company with over $450 billion in assets under administration, serving 2,550+ clients across hedge funds, private equity, venture capital, and digital asset funds. We are building a best-in-class marketing function to support our growth as a mid-market specialist and trusted operational partner to fund managers worldwide.

The Role

NAV is seeking a hands-on, highly organized Event Marketing Senior Manager to plan and execute event and conference strategy as a core marketing channel. This role owns the end-to-end planning, execution, measurement, and continuous improvement of NAV’s events program, including NAV-hosted events, partner events, industry conferences, and smaller client engagements. The role is a logistics operator, relationship builder, and revenue driver.

The Event Marketing Senior Manager works closely with Marketing, Sales, and external partners to generate qualified leads, build event-sourced pipelines, deepen client relationships, and strengthen NAV’s presence in the alternative investment community.

Key Responsibilities

• NAV-hosted Events: Plan, produce, and execute NAV-hosted events across formats —receptions, seated dinners, panels, golf outings — in key markets including New York, Chicago, and emerging locations (DC, West Coast).
• Partner Events: Manage co-hosted events with audit firms, law firms, Outsourced CFO firms, and prime brokers. Own the partner relationship for event logistics, guest lists, and co-branding.
• Conference Strategy: In partnership with Marketing and Sales, evaluate and prioritize NAV’s participation in industry conferences based on target audiences, strategic alignment, lead-generation potential, and expected ROI.   Manage logistics, speaking opportunities, and on-site staff.
• Pipeline & Revenue Accountability: Track event-sourced leads and conversions. Build and maintain attendance details to report on event ROI.
• Outreach & Audience Development: Build targeted invite lists, manage outreach campaigns for event attendance, and develop strategies to attract new attendees. Drive registrations with the marketing and email teams.
• Event Segmentation: Develop segment-specific event programming across NAV’s core verticals — hedge funds, digital asset funds, private credit/PE — that is tailored to the audience’s seniority and interests.
• Vendor & Venue Management: Source and manage venues, caterers, AV, signage, swag, and all third-party vendors. Negotiate contracts and manage event budgets.
• Flagship Event Development: Partner with the Senior VP of Marketing to conceptualize and launch NAV’s signature annual event and, build on precedent set by prior company-hosted gatherings.
• CRM & Data Hygiene: Ensure event data flows back into the CRM — attendance records, lead status, and follow-up actions. Partner with sales operations to close data gaps around client geography and event history.

Qualifications

• 6+ years of progressive experience in B2B event marketing, ideally within financial services, fund administration, banking, fintech, or professional services.
• Proven track record of planning and executing multi-format events with measurable business outcomes.
• Experience managing partner and co-sponsor relationships with professional services firms, audit, legal, prime brokerage are preferred.
• Demonstrated proficiency with event marketing platforms, CRM systems, and marketing automation tools to manage attendee data, support event campaigns, and track event-sourced pipeline and ROI
• Willingness and availability to travel 30-40% to support events across the United States, with occasional international travel. 
• Bachelor’s degree in Marketing, Communications, Business, or a related field, or equivalent experience

Preferred Qualifications and Skills

• Strong project management skills and experience managing multiple events simultaneously in different planning stages.
• Highly organized with sharp attention to detail on logistics, timelines, budgets, and vendor contracts.
• Demonstrated experience managing competing priorities independently, communicating progress clearly, and collaborating with cross-functional stakeholders.
• Excellent written and verbal communication skills; able to draft event copy, partner outreach emails, and executive briefing materials.

Nice to Have Qualifications

• Experience in the hedge fund, private equity, or alternative investments community; understanding of the fund lifecycle, key service providers, and industry events calendar.
• Existing relationships with event venues, vendors, or industry organizations in New York, Chicago, or the Cayman Islands.
• Experience with matched-meeting or curated networking platforms, e.g., iConnections, Bymark formats.
• Background in or exposure to institutional investor events, e.g., endowments, pensions, family offices.
• Experience building an events function from scratch or significantly scaling an early-stage program.

Compensation and Benefits:

• Base Salary range $100,000 - $120,000, depending a relevant skills, experience, and qualifications.
• Healthcare benefits start on Day One, subject to plan terms and eligibility requirements:
• Medical, dental, vision, and life insurance.
• Short term disability insurance.
• 401(k) retirement savings, Roth 401(k), 3% of base salary employer contribution, and discretionary profit-sharing opportunity.
• Paid time off designed to support meaningful time away from work provided by teammates and colleagues.
• Interesting work in a collegial environment for a rapidly growing company.

NAV Fund Services is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, sex, sexual orientation, gender, gender identity or expression, national origin, ancestry, citizenship or immigration status, age, disability, veteran or military status, marital status, genetic information or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.

Applicants must be currently authorized to work in the United States on a full-time basis. NAV Fund Services is not able to provide current or future employment visa sponsorship for this position.