Documentation Project Manager Jobs in Baxter, TN

Description

ROLE AND RESPONSIBILITIES

The Project Manager is the primary company representative responsible for the overall design, implementation, direction, completion, and financial outcome of major building envelope related projects. The Project Manager proactively directs and supervises all activities related to contract administration, contract supervision, system design, submittal process, product procurement, change orders, billings, project financial projections, schedule requirements, and all overall risk management to ensure projects are completed in a quality, profitable and safe manner.

Upon project hand off the Project Manager is principle customer service representative as well as an industry professional to general contractors, building owners, property managers, consultants, architects, and engineers whose focus is tirelessly meeting and exceeding contract commitments, project challenges, customer needs, and expectations.

Within the company, the Project Manager primarily works with project administrators, CAD administrators, estimators, business development, project operations, accounting, vendors, and subcontractors to achieve all objectives.

The Project Manager will be required to attend Hand-Off Meetings, Preconstruction Meetings, Post Construction Meetings, Project Manager Meetings, Production Meetings, Project Specific Meetings as required (on-site and off-site) as well as Rackley Roofing Company, Inc. wide meetings.

Client/Business Development

• Assists sales and estimating with the response to new project opportunities and have the ability to present proposals and credentials to our Clients if required.
• Builds effective relationships with customers, design teams, subcontractors, suppliers, and trade partners that reflect and support company core values and meet or exceed the customer's expectations.
• Actively participates in industry, client, and community relations to enhance company image.
• Pursues on-going professional development training.
• Provide Sales & Estimating with current or historical information as it relates to system bid design including but not limited to FM Assemblies, warrantable manufacturer assemblies, system details, LEED, applicable codes, "tricks of the trade" as learned on previous projects

Preconstruction

• Makes sure timely scheduling of the project Handoff Meeting occurs.
• Actively participates in the handoff meeting and confirms that all forms are filled out in accordance with policy, ensures that scopes have been fully analyzed, pinpoints job start obstacles, recognizes areas of scope clarification required, establishes and executes a plan of action to achieve job start goals.
• Reviews contract for bid scope plus budget consistency, identifies contract language or project-specific regulations that may affect profitability and risk-averse construction, confirms insurance requirements, confirms bond requirements works with the client and contract administrator to achieve a mutually agreed construction agreement.
• Establishes the design document and submittal needs as required by the contract documents, project requirements, code compliance. Manages all required clarifications through site visits, requests for information, and substitution requests. Directs the CAD & Submittal Administrator to achieve design document and submittal needs. Reviews design document as well as the submittal items with the production team and estimator prior to transmitting to the system manufacturer, design team, contract client, or jurisdiction for contract compliance, code compliance, warranty guidelines, and constructability. Provides all follow up for approval.
• Coordinates design documents with the client, design team, and other contractors for accurate installation and budget conformance.
• Coordinates project-specific logistics with the contract client.
• Confirms that all project set up requirements are completed timely and accurately including but not limited to project folders, accounting software set up, project management software set up, project-specific material testing, project-specific background checks, project-specific safety requirements, insurance submissions, labor reporting, permitting, and manufacturer assembly warranty approval submission.
• Leads a thorough pre-construction meeting with the field operations team reviewing the intended project design, labor needs, material types, installation guidelines, equipment needs, logistics, purchasing, schedule, safety project procedures, and company communication protocol.

Project Execution

• Implements all contractual requirements as well as provides all contractual correspondence for assigned projects.
• Visits projects as required for site-specific meetings, logistics direction, detail coordination, quality control, trade partner coordination, Subcontractor management, and overall site controls. Daily reports shall be authored as required for field documentation.
• Establishes and manages the project schedule with the operations team to exceed project and company goals.
• In a timely manner, provides the operations team all required approved design documentation including product data, installation drawings, and details, and safety data sheets complete a successful quality installation
• Responsible for the major purchases for projects. Reviews the estimate for accuracy including cost coding, waste factors, quantities, material type, the material unit of purchase, and description. Provides the purchasing agent a breakdown of the purchase needs, special payment terms, and delivery constraints in accordance with the purchasing policy. Analyzes material use on projects and makes future purchasing adjustments as required.
• Works with the Project Administrator to author all subcontracts as required for project execution. Confirms scope provided to the estimator at bid time or authors scope as required if the subcontractor is required and not carried in the estimate. Negotiates contract price and payment terms. Confirms subcontractor insurance qualifications as well as authorizes subcontractor invoicing.
• Works with the project team to provide and respond to RFI's as required, work through design/scope revisions, tracks all updates, provide all required documentation in a timely manner, track all changes accordingly, file backup documentation neatly, and implement project design revisions as required with all parties.
• Works with the estimating department and field operations to originate, price, track, account for, bill, and execute Change Order work for all scope revisions throughout the project.
• Establishes all billing requirements for all projects, builds Schedule of Values as required, fills out all pay applications, as well as provides all backup documentation required for billing submissions as defined in the contract documents and required by the accounting department.
• Reviews project job cost weekly for accuracy and forecasting. Provides all corrections and updates as required to the related parties.
• Provides monthly project revenue forecasting as required for each project. Provides all corrections and updates as required weekly.
• Provides and manages all required project reporting including but not limited to certified payroll, controlled insurance, time and material back up, unit cost back up, stored material documentation, photo documentation, safety, daily reports, quality control, consultant requirements, and all contracts client requirements.
• Responsible for maintaining a clean, accessible, organized job folder in accordance with all company policies and procedures.

Project Closeout

• Ensures all closeout requirements are provided in a timely manner to the client including but not limited to as-built drawings, LEED, warranties, as well care and maintenance programs.
• Confirms all city permits are closed and inspected as required.
• Verifies that all bonds and insurance programs are closed and settled.
• Guarantees all project accounting and labor reporting closed out.

Requirements

All employees: Must represent Rackley Roofing Company, Inc. to customers, vendors, industry professionals, and other RRCI employees in a professional manner at all times.

COMPETENCIES

• Strong background and resume of building envelope, construction knowledge, and expertise
• Personifies high standards of honesty, integrity, trust, openness, fairness, and compassion
• Takes ownership of areas of responsibility
• Confronts constructively to minimize impact to the organization and others
• Adapts behavior and work methods to changing conditions and unexpected obstacles
• Shares information and expertise with others to increase understanding and informed decision making
• Actively contributes individual expertise to achieve team goals
• Commits to action and is decisive as the situation demands
• Motivates others to achieve desired outcomes by directing, coaching, and delegating as the situation requires
• Builds commitment, pride, and team spirit to enhance group efforts
• Organizes work to stay on track towards project-specific and company goals
• Deals with complex and sometimes ambiguous information
• Delivers consistent messages that reinforce the organization's priorities
• Provides a clear sense of direction for the team
• Collaborative team player
• Sound organizational skills
• Uses resources efficiently
• Problem Solver
• Adapts behavior and work methods to changing conditions and unexpected obstacles
• Applies Continually seeks sources of information and/or subject matter experts for solutions
• Expertise to perform the job effectively
• Continually seeks sources of information and/or subject matter experts for the solution
• Stays current in terms of professional development
• Knows when and where to obtain assistance when faced with challenging work problems
• Holds people accountable
• Analyzes pertinent information to better understand

MEASUREMENT OF PERFORMANCE

Quality

Safety

Accuracy

Attention to Detail

Procedure Adherence

Timelines

Attitude

Team Work

Internal and External Customer Satisfaction

Professional Development

Attendance

Proactivity

Self Sufficiency

Profit Consistency

Physical Demands: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential roles and responsibilities. While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to be on their feet for extended periods of time, and use their hands and fingers to handle or feel. Vision abilities required by this job may include close vision. This position may require occasional climbing, balancing, heavy lifting, stooping, kneeling, crouching, and/or crawling. All employees must have the ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, OSHA, and other federal, state, and local standards.