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Documentation Project Manager Jobs in Massachusetts

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Assitant Project Manager

Fitchburg, MA · On-site

$22 - $28/hr

Documenting project progress with photos and notes * Learning quality control and conducting ... Project management fundamentals * Customer service and communication * Leadership and team ...

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Documentation Project Manager information

What does a documentation project manager do?

A Documentation Project Manager oversees the planning, creation, and maintenance of technical or business documentation within an organization. They coordinate teams of writers, set project timelines, ensure quality standards, and manage resources to deliver clear and accurate documents. Their role often involves collaborating with subject matter experts, tracking project progress, and implementing documentation best practices to meet organizational goals.

What are the key skills and qualifications needed to thrive as a documentation project manager?

To thrive as a Documentation Project Manager, you need strong project management skills, attention to detail, and a background in technical writing, often supported by a relevant degree and project management certification (such as PMP or Prince2). Familiarity with documentation tools like Confluence, MadCap Flare, or Microsoft SharePoint, as well as version control systems, is typically required. Exceptional communication, leadership, and organizational abilities help you coordinate teams and manage stakeholder expectations. These skills ensure documentation projects are completed efficiently, accurately, and aligned with organizational standards.

How does a documentation project manager typically collaborate with technical writers and subject matter experts during a project?

A Documentation Project Manager works closely with technical writers and subject matter experts (SMEs) by coordinating project timelines, clarifying documentation requirements, and facilitating regular communication between all parties. They often organize kickoff meetings, set milestones, and use project management tools to ensure everyone stays aligned on deliverables. The manager also reviews drafts, provides feedback, and resolves any issues or bottlenecks that arise during the documentation process. This collaborative approach helps maintain quality and consistency across all documentation produced.

What is the difference between Documentation Project Manager vs Technical Writer?

AspectDocumentation Project ManagerTechnical Writer
Primary RoleOversees documentation projects, manages teams, and ensures timely deliveryCreates, edits, and maintains technical documents and manuals
Required SkillsProject management, leadership, communicationWriting, editing, technical knowledge
Work EnvironmentProject teams, cross-department collaborationIndividual or small team writing tasks
CertificationsPM certifications (PMP), industry-specific certificationsTechnical writing certifications (e.g., STC)

While both roles involve documentation, the Documentation Project Manager focuses on managing documentation projects and teams, ensuring deadlines are met. The Technical Writer primarily produces and maintains technical content. The roles often collaborate but differ in scope and responsibilities.

What are the responsibilities of a documentation project manager?

A documentation project manager oversees the planning, development, and delivery of technical documentation, ensuring accuracy, clarity, and consistency. They coordinate with technical writers, subject matter experts, and stakeholders, manage project timelines, and often use tools like content management systems to track progress and revisions.

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What cities in Massachusetts are hiring for Documentation Project Manager jobs?

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Documentation Project Manager jobs near you

Owner's Representative / Project Manager

Mansfield, MA • On-site

NES Group INC
See more jobs at NES Group INCexternal

Full-time

Re-posted 9 days ago

Job description

Description:

Owner's Representative / Project Manager

NES Group- Mansfield, MA 


About NES Group

NES Group is a Design, Architectural and Project Management firm serving financial institutions and retail clients across New England and New York. We support our clients through the full project lifecycle through design, budgeting, procurement, construction administration, and closeout.


Position Summary

NES Group is seeking a Project Manager to serve as an Owner's Representative on projects, including branch renovations, new construction ground ups, fit outs and relocations. This role for a professional who can independently manage projects from design through closeout while collaborating with senior management and client relationships. The PM will act as the client's advocate, coordinating architect’s engineers, contractors, and vendors to protect the owner's interests throughout the project life cycle. This position will report directly to the Senior Vice President of Projects.


Key Responsibilities

  • Manage assigned projects through all phases: pre-construction, bidding/procurement, construction administration, and closeout
  • Represent the clients’ interests in meetings with architects, general contractors, and vendors
  • Prepare and issue bid packages; review bid comparisons and contractor selection processes
  • Review and process AIA contract documents, change orders, and pay applications
  •  Track project budgets and schedules for multiple vendors 
  • Conduct site visits and punch list walkthroughs
  • Maintain project documentation in accordance with NES Group's standard operating procedures including meeting minutes, project schedules, photo documentation, project directories etc.
  • Coordinate vendor agreements, project documentation, scheduling, purchasing, and invoicing
  • Serve as a primary point of contact for clients, owners, subcontractors, and internal teams
  • Lead AOC meetings and site visits
  • Mentor project team members including assistant project managers
  • Travel to and from job sites as required


Requirements:


Qualifications

  •  Bachelor's degree in construction management, architecture, engineering, or related field preferred
  •  5-7 years of experience in construction project management, owner's representation, or related field
  • Experience with financial institution, retail, or commercial interior/branch projects preferred
  • Working knowledge of AIA contract forms
  • Strong organizational skills with ability to manage multiple projects simultaneously
  • Excellent written and verbal communication skills for client-facing work
  • Proficiency with Microsoft Excel and project management/scheduling tools, Bluebeam
  • Ability to travel to project sites throughout New England and NY as needed with reliable transportation.