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Document Imaging Assistant Jobs in Portland, OR (NOW HIRING)

PeaceHealth

Imaging Associate

Vancouver, WA

$21.84 - $32.77/hr

Confirm next day orders by reviewing documentation and contacting patient with reminder ... Preferred: Certified Nurse Assistant - Washington Skills * Excellent verbal and written ...

PeaceHealth

Imaging Associate

Vancouver, WA · On-site

$21.84 - $32.77/hr

Confirm next day orders by reviewing documentation and contacting patient with reminder ... Preferred: Certified Nurse Assistant - Washington Skills * Excellent verbal and written ...

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All JobsDocument Imaging JobsDocument Imaging Assistant JobsDocument Imaging Assistant Jobs in Portland, OR

Document Imaging Assistant information

See Portland, OR salary details

$10

$23

$32

How much do document imaging assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for document imaging assistant in Portland, OR is $23.05, according to ZipRecruiter salary data. Most workers in this role earn between $18.37 and $26.49 per hour, depending on experience, location, and employer.

What are common challenges document imaging assistants face, and how can they be managed?

Document Imaging Assistants often deal with large volumes of paperwork that must be accurately scanned, indexed, and stored, which can be repetitive and require a high degree of attention to detail. Managing time efficiently and maintaining focus are key to preventing errors and ensuring documents are processed promptly. Adopting organized workflows, using batch processing features in imaging software, and regularly checking quality standards can help manage these challenges. Additionally, clear communication with team members is important to resolve any discrepancies or technical issues quickly.

What skills and qualifications are needed to be a document imaging assistant?

To thrive as a Document Imaging Assistant, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document management systems, scanners, and imaging software is commonly required, along with basic computer proficiency. Excellent time management, reliability, and the ability to maintain confidentiality help individuals excel in this role. These skills and qualities ensure accurate digital records, efficient workflow, and secure handling of sensitive documents.

What does a document imaging assistant do?

A Document Imaging Assistant is responsible for converting paper documents into digital formats using scanners and specialized software. They organize, scan, and index documents to ensure accurate digital records, making information easier to store, search, and retrieve. This role often includes quality control to check for errors and proper file management to maintain confidentiality and data integrity. Document Imaging Assistants work in offices, hospitals, legal firms, and other settings where managing large volumes of documents is essential.

What is the difference between Document Imaging Assistant vs Data Entry Clerk?

AspectDocument Imaging AssistantData Entry Clerk
Required SkillsScanning, indexing, basic image editingTyping, data input, accuracy
Work EnvironmentOffices, archives, digital labsOffices, data centers
CertificationsNone typically required, some familiarity with imaging softwareNone typically required, proficiency in MS Office
Industry UsageDocument management, records retentionAdministrative, clerical tasks

The Document Imaging Assistant focuses on digitizing and organizing physical documents, while the Data Entry Clerk primarily inputs data into computer systems. Both roles require attention to detail and work in office environments, but they differ in specific skills and tasks. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

Document Imaging Assistant jobs near you

Service Document Scanning Specialist

Mccords Vancouver Auto Center Inc

Vancouver, WA • On-site

$18/hr

Other

Posted 8 days ago

Job description

Department: Service
Schedule: Tuesday-Thursday 4 pm-6 pm, Saturday 7 am- 6 pm, Sunday 11 am- 6 pm

Wage:$18.00 Hourly

Position Summary

The Service Document Scanning Specialist is responsible for the timely, accurate, and organized scanning, indexing, and electronic filing of all service repair orders, parts invoices, warranty documentation, and supporting records into the dealership's WebDocs document management system. This role ensures all records are complete, easily retrievable, and compliant with Toyota, dealership, accounting, and audit requirements.

Job Duties and Responsibilities
  • Scan all completed service repair orders into the WebDocs document management system.
  • Scan and electronically file all parts invoices, sublet invoices, warranty documentation, technician worksheets, inspection forms, and supporting documentation.
  • Verify each repair order contains all required documentation before scanning.
  • Ensure documents are indexed accurately for quick retrieval.
  • Maintain electronic filing standards and naming conventions.
  • Organize repair orders by date and department before scanning.
  • Identify missing documentation and communicate discrepancies to Service Advisors, Warranty Administrators, Parts Department, or management.
  • Perform quality control reviews to ensure scanned documents are complete, legible, and correctly indexed.
  • Retrieve electronic documents upon request from management, accounting, warranty, or manufacturer audits.
  • Maintain confidentiality of customer and dealership records.
  • Assist Accounting, Warranty, and Service Departments with document requests.
  • Archive and store physical documents in accordance with dealership retention policies.
  • Monitor scanner equipment and report maintenance or supply needs.
  • Maintain an organized and clean scanning workspace.
  • Complete daily scanning within established timelines to prevent document backlogs.
  • Maintain compliance with dealership document retention schedules and manufacturer requirements.
  • Securely store documents awaiting retention or destruction in designated areas.
  • Shred confidential documents only after confirming they are eligible for destruction and have met all retention requirements.
  • Assist with additional administrative projects as assigned.
  • Turn off lights and secure service doors upon leaving.

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