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Document Control Administrator Jobs in Texas (NOW HIRING)

Brown & Root

Accounts Payable Admin(with SAP)

Pasadena, TX · On-site

$17.75 - $22.25/hr

Administer and maintain the maintenance department document control system. * Create, organize, distribute, and archive maintenance-related documents, including: * Standard Operating Procedures (SOPs)

Brown and Root

Accounts Payable Admin(with SAP)

Pasadena, TX · On-site

$17.75 - $22.25/hr

Administer and maintain the maintenance department document control system. * Create, organize, distribute, and archive maintenance-related documents, including: * Standard Operating Procedures (SOPs)

Brown & Root

Accounts Payable Admin(with SAP)

Pasadena, TX

$17.75 - $22.25/hr

Administer and maintain the maintenance department document control system. * Create, organize, distribute, and archive maintenance-related documents, including: * Standard Operating Procedures (SOPs)

Welker, Inc

Engineering Administrator

Sugar Land, TX · On-site

$22 - $26/hr

About the Role We are seeking a highly organized and detail-oriented Engineering Administrator to ... Maintain organized digital and physical document control systems * Support engineering team with ...

Welker, Inc

Engineering Administrator

Sugar Land, TX · On-site

$22 - $26/hr

About the Role We are seeking a highly organized and detail-oriented Engineering Administrator to ... Maintain organized digital and physical document control systems * Support engineering team with ...

Bechtel

Employee Relations Administrator

Houston, TX · On-site

The Employee Relations Administrator provides administrative, coordination, records management, and ... Document Control & Records Management * Document control coordinator for Employee Relations ...

Bechtel

Employee Relations Administrator

Houston, TX · On-site

The Employee Relations Administrator provides administrative, coordination, records management, and ... Document Control & Records Management * Document control coordinator for Employee Relations ...

Rinvio

Commissioning Admin / Cx Admin

Abilene, TX

$180K - $220K/yr

Rinvio is hiring a Commissioning Admin / Cx Admin to support commissioning documentation, turnover ... document control, construction administration, or MEP project support experience - Experience with ...

Carlton Staffing

Quality Records Admin

Houston, TX

$27 - $30/hr

We're hiring a Quality Records Admin for our Houston, TX client! We are looking for experienced ... Maintain and update document control systems, ensuring accurate tracking and version management

Barupon LLC

Site Administrator

Liberty, TX · On-site

$18 - $22/hr

BaRupOn is seeking a highly organized and detail-oriented Site Administrator to support the daily ... document control practices ⸻ Compensation & Benefits: • Competitive hourly or salaried ...

BaRupOn LLC

Site Administrator

Liberty, TX · On-site

$18 - $22/hr

BaRupOn is seeking a highly organized and detail-oriented Site Administrator to support the daily ... document control practices Compensation & Benefits: Competitive hourly or salaried compensation ...

BaRupOn LLC

Site Administrator

Liberty, TX · On-site

$18 - $22/hr

BaRupOn is seeking a highly organized and detail-oriented Site Administrator to support the daily ... document control practices Compensation & Benefits: Competitive hourly or salaried compensation ...

Rinvio

Traveling Commissioning Admin / Cx Admin

Dallas, TX · On-site

$190K - $230K/yr

Rinvio is hiring a Commissioning Admin / Cx Admin to support commissioning documentation, turnover ... document control, construction administration, or MEP project support experience - Experience with ...

LHH US

Contracts Administrator

Austin, TX

$35 - $45/hr

Contracts Administrator Austin, TX (Hybrid) LHH is partnering with a growing organization in Austin ... Experience with contract management systems and document control platforms. Why Apply? This is an ...

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Showing results 41-60

All JobsDocument Control Administrator JobsDocument Control Administrator Jobs in Texas

Document Control Administrator information

See Texas salary details

$13

$25

$49

How much do document control administrator jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for document control administrator in Texas is $25.94, according to ZipRecruiter salary data. Most workers in this role earn between $18.80 and $29.81 per hour, depending on experience, location, and employer.

What does a document control administrator do?

A Document Control Administrator is responsible for managing and organizing company documents to ensure that all records are accurate, up-to-date, and easily accessible. They maintain document filing systems, process document revisions, distribute controlled copies, and ensure compliance with company policies as well as regulatory requirements. This role is essential for maintaining the integrity and security of important information, often in industries like construction, engineering, manufacturing, or pharmaceuticals.

What are the key skills and qualifications needed to thrive as a Document Control Administrator?

To thrive as a Document Control Administrator, you need strong organizational skills, attention to detail, and experience with document management processes, often supported by a relevant associate degree or certification. Familiarity with document control software (such as SharePoint or Documentum), electronic filing systems, and compliance standards is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate with teams and ensure timely document flow. These skills are crucial for maintaining document integrity, regulatory compliance, and efficient information retrieval within an organization.

What are some common challenges faced by document control administrators, and how can they be effectively managed?

Document Control Administrators often face challenges such as maintaining version control, ensuring timely document approvals, and managing large volumes of data across multiple departments. These challenges can be effectively managed by implementing standardized filing systems, using document management software, and establishing clear communication protocols with team members. Staying organized and proactive in tracking revisions and deadlines is essential for ensuring regulatory compliance and supporting smooth project workflows.
Document Control Administrator jobs near you
Infographic showing various Document Control Administrator job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 2% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $53,952 per year, or $25.9 per hour.

Accounts Payable Admin(with SAP)

Brown & Root

Pasadena, TX • On-site

$17.75 - $22.25/hr

Full-time

Re-posted 29 days ago

Brown & Root rating

6.9

Company rating: 6.9 out of 10

Based on 46 frontline employees who took The Breakroom Quiz

371st of 449 rated engineering

Job description

Maintenance / SAP User Clerk & Accounts Payable
Department
Maintenance
Reports To
Maintenance Manager / Maintenance Team Leader
Position Summary
The Maintenance Clerk provides administrative, clerical, and document control support to the Maintenance Department. This position is responsible for maintaining maintenance records, processing work order documentation, managing controlled documents, and ensuring accurate record retention and compliance with company procedures and regulatory requirements as needed. The SAP User Clerk is also responsible for processing Service Entry Sheets (SES) within SAP for Maintenance Department invoices. This role serves as a key liaison between Maintenance, Accounts Payable (AP), Material Coordinators, and vendors to ensure invoice accuracy, proper documentation, and timely payment processing. The position requires strong attention to detail, organizational skills, and the ability to verify purchase orders, service completion, and supporting documentation before processing entries in SAP.
Essential Duties and Responsibilities
Maintenance Administration
  • Create, update, and close maintenance work orders within the Computerized Maintenance Management System (CMMS).
  • Maintain equipment maintenance histories, repair records, inspection records, and preventive maintenance documentation inside of work orders in SAP.
  • Enter, verify, and audit maintenance data for accuracy and completeness.
  • Generate maintenance reports, key performance indicators (KPIs), and departmental metrics as needed.
  • Maintain electronic and hard-copy maintenance files and records.
  • Provide clerical and administrative support to maintenance management and technicians.

SAP User Clerk - Service Entry & Invoice Processing
Key Responsibilities
  • Create and process Service Entry Sheets (SES) in SAP for Maintenance Department service-related invoices.
  • Review invoices for accuracy and completeness prior to processing.
  • Verify that:
    • The correct Purchase Order (PO) has been referenced.
    • Invoice amounts match approved quotes and purchase requisitions.
    • Services billed have been performed and properly authorized.
  • Coordinate with the Accounts Payable (AP) team to resolve invoice discrepancies and ensure invoices meet payment requirements.
  • Work closely with Maintenance personnel and Material Coordinators to obtain Proof of Delivery (POD) receipts and other supporting documentation.
  • Attach all required supporting documents, including invoices, PODs, quotes, and related approvals, to the appropriate Service Entry Sheets within SAP.
  • Monitor and follow up on outstanding documentation to prevent delays in invoice processing and vendor payments.
  • Research and resolve issues related to purchase orders, service entries, receipt confirmations, and invoice mismatches.
  • Maintain accurate electronic records and ensure compliance with company policies and audit requirements.
  • Communicate with vendors, AP, and internal departments regarding invoice status and documentation requirements.
  • Generate reports and assist with tracking invoice processing metrics when requested

Document Control
  • Administer and maintain the maintenance department document control system.
  • Create, organize, distribute, and archive maintenance-related documents, including:
    • Standard Operating Procedures (SOPs)
    • Preventive Maintenance Procedures
    • Equipment Manuals
    • Technical Drawings and Schematics
    • Inspection Reports
    • Calibration Records
    • Safety and Compliance Documentation
  • Ensure controlled documents are properly reviewed, approved, revised, and distributed.
  • Maintain current document revisions and remove obsolete documents from circulation.
  • Manage document retention and archival processes in accordance with company policies.
  • Maintain document tracking logs and revision histories.
  • Support internal and external audits by providing accurate and timely documentation.

Compliance and Recordkeeping
  • Maintain regulatory, environmental, safety, and maintenance records.
  • Ensure maintenance records comply with company policies and applicable standards.
  • Assist in preparing documentation for audits, inspections, and compliance reviews.
  • Support continuous improvement initiatives through effective record management and documentation control.

Communication and Coordination
  • Serve as a point of contact for maintenance-related administrative inquiries.
  • Prepare correspondence, reports, and presentations as requested.
  • Facilitate communication between maintenance personnel and other departments regarding documentation and recordkeeping requirements.

Qualifications
Education
  • High School Diploma or GED required.
  • Associate degree in Business Administration, Industrial Technology, or related field preferred.

Experience
  • Minimum of 2 years of administrative, clerical, or document control experience.
  • Experience in a manufacturing, industrial, plant, or maintenance environment preferred.
  • Experience with CMMS and document management systems preferred.

Knowledge, Skills, and Abilities
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and SharePoint).
  • Strong document control and records management skills.
  • Experience with CMMS software such as SAP (S/4HANA Version) (Mandatory) and Maximo (Preferred) systems.
  • Excellent organizational and filing skills.
  • Strong attention to detail and accuracy.
  • Effective verbal and written communication skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Knowledge of maintenance terminology and industrial equipment documentation preferred.

Physical Requirements
  • Ability to sit, stand, and walk as required.
  • Ability to occasionally lift up to 25 pounds.
  • Ability to work in both office and industrial plant environments.

The Accounts Payable/Data Entry Clerk is responsible for processing vendor invoices using CORA and SAP S/4HANA, ensuring accuracy, proper coding, and timely payment processing. This position verifies invoice details, researches and resolves discrepancies, maintains accurate financial records, and supports month-end accounting activities. Additional responsibilities include entering and maintaining data, organizing electronic and paper documents, communicating with vendors regarding invoice and payment inquiries, and collaborating with internal departments to ensure efficient accounts payable operations. The ideal candidate is detail-oriented, highly organized, and proficient in data entry with the ability to manage multiple priorities while maintaining a high level of accuracy.

What Brown & Root employees say

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About Brown & Root

Sourced by ZipRecruiter

Brown & Root is a prominent player in the industrial service industry, with their headquarters nestled in Baton Rouge, Louisiana, US. With a substantial history dating back to 1919, the company has built a reputation for delivering comprehensive solutions to their customers, primarily in engineering, construction, maintenance, operations, and other related industrial services. Brown & Root’s core mission is echoed in their commitment to safety, customer satisfaction, integrity, and delivering high-quality services. They also take pride in their culture of continuous improvement which has yielded significant achievements such as earning a spot in the Engineering News-Record's top 400 contractors list.

Industry

Engineering professional services

Company size

5,001 - 10,000 Employees

Headquarters location

Baton Rouge, LA, US

Year founded

1919

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