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Document Control Administrator Jobs in Florida (NOW HIRING)

KEITH

Document Controls Specialist

Belle Glade, FL · On-site

Administer and maintain the project's electronic document management system (EDMS), ensuring ... Establish and enforce document control procedures in accordance with project standards and client ...

KEITH

Document Controls Specialist

Belle Glade, FL · On-site

Administer and maintain the project's electronic document management system (EDMS), ensuring ... Establish and enforce document control procedures in accordance with project standards and client ...

WSP

Document Controls Lead (Kissimmee)

Orlando, FL · On-site

Develop and administer Document Control Procedures and Training Guidelines * Working knowledge and experience in SharePoint, Procore, Bluebeam software or equivalent. * Work with Project Information ...

WSP

Document Controls Lead (Kissimmee)

Orlando, FL · On-site

Develop and administer Document Control Procedures and Training Guidelines * Working knowledge and experience in SharePoint, Procore, Bluebeam software or equivalent. * Work with Project Information ...

Ontic

Quality Administrator

Miramar, FL · On-site

Our team is looking for a MRO Quality Administrator to join them. You will report to the MRO ... Maintain quality records and ensure effective document control. * Serve as the technical data ...

Ontic

Quality Administrator

Miramar, FL · On-site

Our team is looking for a MRO Quality Administrator to join them. You will report to the MRO ... Maintain quality records and ensure effective document control. * Serve as the technical data ...

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Document Control Administrator information

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How much do document control administrator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for document control administrator in Florida is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $15.10 and $23.89 per hour, depending on experience, location, and employer.

What does a document control administrator do?

A Document Control Administrator is responsible for managing and organizing company documents to ensure that all records are accurate, up-to-date, and easily accessible. They maintain document filing systems, process document revisions, distribute controlled copies, and ensure compliance with company policies as well as regulatory requirements. This role is essential for maintaining the integrity and security of important information, often in industries like construction, engineering, manufacturing, or pharmaceuticals.

What are the key skills and qualifications needed to thrive as a Document Control Administrator?

To thrive as a Document Control Administrator, you need strong organizational skills, attention to detail, and experience with document management processes, often supported by a relevant associate degree or certification. Familiarity with document control software (such as SharePoint or Documentum), electronic filing systems, and compliance standards is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate with teams and ensure timely document flow. These skills are crucial for maintaining document integrity, regulatory compliance, and efficient information retrieval within an organization.

What are some common challenges faced by document control administrators, and how can they be effectively managed?

Document Control Administrators often face challenges such as maintaining version control, ensuring timely document approvals, and managing large volumes of data across multiple departments. These challenges can be effectively managed by implementing standardized filing systems, using document management software, and establishing clear communication protocols with team members. Staying organized and proactive in tracking revisions and deadlines is essential for ensuring regulatory compliance and supporting smooth project workflows.
Document Control Administrator jobs near you
Infographic showing various Document Control Administrator job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $43,276 per year, or $20.8 per hour.

Document Control Specialist - Quality

Sarasota, FL • On-site

Harmar Mobility LLC
Medical Equipment and Supplies Manufacturing • 51 - 200 employees
Learn more about Harmar Mobility LLCexternal

Full-time

Re-posted 6 days ago

Harmar Mobility rating

6.3

Company rating: 6.3 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

Description:

Want a fulfilling job while working for a Great Place to Work certified company? Looking for opportunities to grow in your position and enhance your craft? Do you enjoy working with a team, where your opinions and ideas are strongly valued? Lift your life by joining Harmar Mobility where our purpose is to lift lives within our team, among our network of dealers, and in our communities across the nation. We manufacture mobility device lifts for vehicles and accessibility products to help those with mobility difficulties enjoy their independence and continue to make meaningful memories, whether they’re at home or on the road.


The Documents Control Specialist is a key member of the Quality department and will work in close collaboration with the Director of Quality, Quality Manager, Production, Marketing, Purchasing, Engineering, etc. This individual also serves as a document control database superuser for both company sites. This person is the point of contact for management of document control activities in the QMS and Document Control database (DCD), parts and item number creation and product release. Responsible to interact with multiple functions to produce a culture of collaboration that positively impacts quality at Harmar through various quality disciplines that include (but are not limited to) good documentation practices, adherence to SOPs/Work Instructions, Forms and quality system support. in charge of general change processing in DCD, leading CCB, generation of quality reports and proactively recommending improvements, supporting internal auditing and backroom coordination during external audits, supporting document retention process.

Requirements:
  • Review proposed document/drawing changes and proofread against redlines to ensure accurate implementation.
  • Document review and redline creation against the standard.
  • Primary Administrator for Harmar quality management system (QMS).
  • Review and analyze change requests and deliverables for compliance with documentation processes and standards before submitting for approval.
  • Coordinate and facilitate meetings related to change control
  • Coordinate change activities with other functional areas/sites.
  • Transmit approved change orders and assure follow up and closure.
  • Provide training to various groups on engineering change requests (ECR), engineering change orders (ECO) and related product data management processes.
  • Assist Project Management with new product introductions as it relates to core data management responsibilities.
  • Assist in periodic document review initiatives and SOP updates.
  • Assist the Marketing Department with change control activities.
  • Proficiency with generation of timely reports in the QMS system.
  • Foster and promote a culture of continuous improvement.
  • Provide document control support to all departments via change orders.
  • Ensure adherence to quality and compliance requirements.
  • Proofread documents and maintain attention to detail.

Work Experience, Education, and Skills Requirements:

  • 3 to 5 years related experience and/or training; or equivalent combination of education and experience.
  • Experience with document control, change control and product life cycle and data management (PLM).
  • Ability to effectively communicate information to all audience levels.
  • Intermediate Microsoft app proficiency.
  • Minimum GED or associates degree
  • Bachelors degree is preferred
  • Experience with ISO, FDA or similar regulations is preferred.
  • Experience with Product Lifecycle Management (PLM).
  • Excellent communication skills (both verbal and written).
  • Highly detail oriented.
  • Ability to effectively present information.
  • Self-motivated and proactive with strong customer service orientation.
  • Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work.
  • Experience with data organization, presentation and project management.
  • Intermediate or above skill in the use of Microsoft Office Suite required. Project completion driven.

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