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Division Office Manager Jobs in Washington (NOW HIRING)

JCTM, LLC

Office Manager

Washington, DC · On-site

... divisions. Build Your Career: At JCTM, we value knowledge, experience, integrity, and commitment ... As an Office Manager with JCTM, you will support multiple branches within SPHQ by facilitating ...

JCTM

Office Manager

Washington, DC · On-site

... divisions. Build Your Career: At JCTM, we value knowledge, experience, integrity, and commitment ... As an Office Manager with JCTM, you will support multiple branches within SPHQ by facilitating ...

PERIKIN ENTERPRISES LLC

Office Manager

Washington, DC

$75K - $90K/yr

The Office Manager will directly support NSDD senior leadership and others throughout the program ... Our Professional Services Division is dedicated to providing superior advisory and assistance ...

Heihotels

Assistant Front Office Manager

Reston, VA

No Overview Assist the Front Office Manager in managing the Front Office operations to achieve ... Prepare forecasts and reports and assist in the development of the Rooms Division budget. * Monitor ...

AquaSafe Pool Management, Inc.

Division Manager

Hanover, MD · On-site

$70K - $85K/yr

Proficiency with MS Office, Google Workspace, and email platforms.Availability for longer hours and ... The Division Manager is expected to report to the office and travel to client facilities as needed.

AquaSafe Pool Management, Inc.

Division Manager

Hanover, MD · On-site

$70K - $85K/yr

Proficiency with MS Office, Google Workspace, and email platforms.Availability for longer hours and ... The Division Manager is expected to report to the office and travel to client facilities as needed.

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Division Office Manager information

What is the difference between Division Office Manager vs Department Coordinator?

AspectDivision Office ManagerDepartment Coordinator
CredentialsTypically requires management experience, administrative skills, and sometimes a degree in business or related fieldUsually requires administrative or clerical certifications, and a high school diploma or equivalent
Work EnvironmentManages multiple teams or units within a division, overseeing operations and staffSupports specific department functions, coordinating schedules and communications
Employer & Industry UsageCommon in large corporations, government agencies, and healthcare organizationsFound across various industries, including education, healthcare, and corporate sectors

The Division Office Manager typically has broader responsibilities, overseeing multiple departments within a division, while the Department Coordinator focuses on supporting a specific department's daily operations. Both roles require strong organizational skills, but the Division Office Manager's role is more strategic and managerial.

Division Office Manager jobs near you

Office Manager

The Catholic University Of America

Washington, DC • On-site

$32.66/hr

Full-time

Re-posted 14 days ago

Job description

Posting Title
Office Manager
Overview
The Division of University Communications is responsible for the University's institutional internal, external, and executive communications and marketing strategies, and for publicly articulating the University's mission and message to a variety of audiences.
The team delivers world-class communications support, direction, counsel, and content to stakeholders in ways that build trust while protecting and enhancing the University's standards, reputation, and culture.
The projected salary range for this position, which represents the full range of anticipated compensation
is: $55,000.4 ($30.22 per hour) to $59,450 ($32.66 per hour).
Responsibilities
In coordination with the VP of University Communications, manages the budget, submits requisitions, manages purchase orders, receives invoices, works with vendors to submit contracts, manages vendor relationships, and reconciles credit cards.
Helps Vice President and Associate Vice Presidents of University Communications to prepare budget reports and presentations.
Organizes meetings, ensures prep materials are drafted and sent before the meeting. Draft all communications to staff, including notes for meetings, updates, or news.
Responsible for the administration of records of the Division, including maintaining a current system of archival in the Division's Drive and paper filing system. Will be responsible for forwarding documents to other staff members, as well as printing, making copies, and shredding.
Completes a wide variety of administrative tasks for VP and two AVPs, including: scheduling meetings, making copies, arranging conference calls, taking notes at meetings, assisting with new hire onboarding processes, oversees office supplies.
Covers the telephone for the University Operator. Takes accurate written messages and notes. Provides back-up support for other administrative assistants.
Maintains hardware and software inventory, interfaces with Tech Services for the maintenance of hardware and software, makes purchases, and oversees installation of new hardware and software.
Manages user licenses for software.
Organizes office events, meetings, and conferences.
Maintains a high level of professionalism, delivers excellent client service, and interacts positively with the community, vendors, and outside partners.
Qualifications
Bachelor's Degree with 0-3 years previous job experience, preferred working in a similar role and/or office.
Demonstrated ability to manage budgets preferred. The ability to navigate complicated processes is required.
Demonstrates sound judgment in resolving matters of moderate complexity.
Demonstrates ability to prioritize assigned work and complete in a timely manner.
Consistently demonstrates the ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others.
Experience with PeopleSoft is a plus.
Computer and software savvy, excellent written and communication skills, superb organizational skills, outstanding interpersonal skills,
A willingness to learn, proficient in Excel, experience with SmartSheet, and Google Workspace preferred.
Interest in marketing, communications, and operations.

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