Division Office Manager Jobs in Indiana (NOW HIRING)

Office Manager

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

The Office Manager will be responsible for providing high-level administrative support to the Division and act as Office Manager for the division, by assisting division management with day-to-day office functions.

Your Responsibilities on the Team

• Manage all aspects of the day to day functions of the Division, including management of the front desk and all on and offsite meetings.
• Perform clerical duties on a daily basis such as answering phones, filing and typing documents
• Responsible for upkeep of reception area and office presentation, as well as storage areas
• Manage and maintain ample kitchen inventory such as refreshments, snacks and paper goods
• Effectively communicate with others and solve problems on a daily basis
• Facilitate mail, Fed Ex and UPS process
• Arrange for purchase, service and maintenance of all office equipment
• Develop processes and efficiencies for routine office management, supply ordering, etc.
• Order supplies and ensure supplies are in stock at all times
• Order name badges, business cards and all necessary electronic equipment
• Oversee and coordinate office renovations, relocations, etc.
• Ability to operate and trouble shoot standard office equipment
• Serve as the main contact for the Management Company (pest control, elevator problems, room temps, ceiling lights out, etc)
• Address shared space concerns (cleaning refrigerator,etc)
• Handle company phone system – name to extension updates, greeting updates
• Manage milestone tracking for all new community openings and serve as central communication source for all departments relative to new community milestone status
• Daily coding of utility invoices and resolving any utility issues
• Research, plan and procure all division events such as the holiday party, trade partner meetings, team building events, division outings, internal department meetings, etc.
• Coordinate and assemble all necessary documentation for Quarterly Ops Meetings
• Support Division President on all administrative tasks and special projects as assigned, including but not limited to drafting memos, managing a tick file and shared calendar, completing expense reports, disseminating
• Serve as Division HR Liaison to our Regional HR team. This includes but is not limited to opening OJR's, coordinating/communicating termination dates and leading/administering all new associate on boarding at the Division office

Your Toolbox​

• High School Diploma or GED required
• Minimum of four years office management experience in a professional atmosphere
• Prior supervisor experience
• Highly PC proficient, including Microsoft Office, Word, Excel and PowerPoint
• Must be diplomatic, thorough, customer-service minded, detailed and professional
• Ability to interact professionally with all levels of management, division associates, Corporate associates, customers, outside entities, etc
• Impeccable communication skills & phone etiquette
• Must be able to handle multiple tasks while working under pressure to meet simultaneous deadlines
• Working knowledge of standard office equipment such as copiers, printers, fax machines, etc.

Physical & Office/Site Presence Requirements:

Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job. Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds. Job may require occasional operation of construction equipment. Finger dexterity may be required to operate a computer keyboard and calculator.

This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the Associates. Duties, responsibilities and activities may change at any time with or without notice.

During the course of your employment, you may be required to use, download, or access certain Company-approved tools, programs, applications, or systems. These resources may include, but are not limited to, applications designed for customer engagement, operational efficiency, data analysis, Artificial Intelligence (AI) tools, and other business functions.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.