Digital Rights Temporary Jobs in Santa Clara, CA

Job Title: Field Administrative Assistant (Construction Operations)
Role Overview
We are seeking an organized, resourceful, and proactive Field Administrative Assistant to join our project team. In this role, you will play a pivotal part in supporting the Site Superintendent and field operations by managing day-to-day administrative functions, including union workforce onboarding, payroll processing, daily attendance tracking, and field dispatch coordination.
This is a dynamic, high-visibility role located directly on-site in a fast-paced construction environment. You will serve as the primary administrative point of contact for field personnel, ensuring compliance, seamless onboarding, and accurate record-keeping. If you excel at multitasking, possess a strong attention to detail, and thrive in a collaborative construction setting, we want to hear from you.
Key Responsibilities
Union Onboarding & Compliance
• New Hire Processing: Coordinate end-to-end field onboarding, ensuring strict adherence to I-9 verification and compliance requirements.
• Site Orientation: Facilitate site orientations, safety badge issuance, and digital onboarding workflows for all incoming craft personnel and subcontractors.
• Record Management: Maintain accurate, up-to-date physical and digital records of all onboarding documentation.
Payroll Management & Time Tracking
• Timecard Processing: Review, enter, and submit weekly timecards for field staff, meticulously proofreading entries to prevent payroll discrepancies.
• Reporting & Logistics: Generate payroll reports, manage per diem/incentive tracking, process corrections, and handle paycheck distribution.
Resource Tracking & Field Operations
• Attendance Tracking: Conduct daily rollcalls and manage workforce resource tracking utilizing digital site management platforms.
• Personnel Administration: Coordinate dispatching requests, process terminations, and manage personnel status updates (PARs).
• General Administration: Consolidate and distribute daily field reports, manage site IT requests, order office/field supplies, maintain safety training logs, and handle general office organization.
Qualifications & Requirements
Minimum Qualifications
• Education: High School Diploma or GED required (Associate's or Bachelor's degree preferred).
• Experience Baseline: Minimum of 3 years of administrative support experience, preferably within a fast-paced construction site or industrial field office environment.
• Technical Proficiency:
oStrong proficiency in Microsoft Office Suite (Advanced Excel, Word, Outlook).
oFamiliarity with electronic payroll systems, timecard submission, and digital workforce management tools.
oWorking knowledge of I-9 compliance and onboarding protocols.
• Core Competencies: Exceptional organizational skills and acute attention to detail; resourceful problem-solver capable of meeting strict weekly deadlines; strong interpersonal and communication skills tailored for multi-trade jobsite environments.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
(none specified)
AllSTEM Representative Contact Info
Account Executive:
Perry
Branch Phone:
(909) 244-1777
Location:
Houston, TX