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Sheriff's Office Court Clerk, Intermediate

Summary of Position: The Sheriff's Office (SO) Court Clerk, Intermediate under general supervision, prepares, files, arranges, and maintains all, but not limited to, civil, criminal and probate legal documentation for a specific court and judge. The Court Clerk, Intermediate is distinguished from the entry-level Court Clerk by greater discretionary authority and work complexity.

Minimum Qualifications:

Acceptable experience and education: Associate degree in criminal justice or a directly related field and two (2) years of office clerical experience; with experience in legal procedures, terminology, the court system, and customer service; or, any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates and Licenses Required (Depending on area of assignment): NCIC/TCIC full access; Preferred: Certified Clerk from Texas Justice Court, Master Certified Clerk from Texas Justice Court. May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

Typical Duties:

Essential Duties: Assists the Court in retrieving, organizing, and preparing case files prior to submission to courts and hearings; Creates, corrects events, dispositions and statistical closures; Is responsible for ensuring data entered on documents is accurate; Performs a variety of jail related clerical duties; Ensures the computed court costs and fees are according to court dispositions and judgments; As directed attends court proceedings; creates documents on arraignments, jail pleas, dispositions, dismissals, downgrades, bond orders, violation notices, and judgments; Is responsible for screening dispositions, statutes, entries, proofreads, and corrects errors; enters Law Enforcement related data from local computer system; Is responsible for sending and receiving information with local, regional state, and national law enforcement or related agencies by telephone and/or TCIC CIC; Is responsible for operating Texas & National Law Enforcement Telecommunication System (NCIC/TCIC) to include processing and receiving hit confirmations, local warrant teletypes, administrative messages, and validating accuracy of records already entered; Is responsible for entering, modifying, or clearing entries made in TCIC; Prepares documents forms, and calculations for verdicts and sentencing at completion of trials; Audits, creates, files, scans, and archives documents; As directed conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed; receives, documents, and scans; Receives, sorts, and distributes incoming and outgoing mail which includes inmate requests as well as creating letters to send out to outside agencies with inmate prints and jailing information; Is responsible for meeting statutory timelines required for judgments and issues credits and/or trustee hours for time served by the defendants; Prepares court docket; retrieves, organizes and prepares case files prior to submission to courts and hearings; Responds to requests in person by mail, and by telephone in accordance with established policies, procedures and regulation; Responsible for researching information on case files, collections, judgements, cash bonds, probation violators and status of cases; Is responsible for updating files and records as well as checking the status on cases; Assists with issues, problems, and troubleshoots; Files, sorts and close case files; performs data entry of files and other legal documentation into an automated database; Is responsible for completing release/detain orders, bond orders, etc.; Assists attorneys in collecting information; Scans new cases, prints out judgments, files motions and orders; Secures authorized signatures on legal documents and delivers to appropriate party or department; Reviews the completion of various applications or documents and processes; May handle sealed cases; Is responsible for processing federal releases, prepares packages, contacts agencies, and releases fugitives on arraign pick-ups; Is responsible for importing and merging records to link to cases as necessary for accurate assessment; Substitutes, if assigned, for immediate supervisor or coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations; Attends meetings, training and information sessions; Stays abreast of new trend statutes, laws, and innovations in the field; Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.

Depending on area assigned:

Reports disposition of cases; Assists in elimination of errors; Creates, codes, and documents civil, criminal, probate files and non-arrest warrants; performs data entry of minutes, filing and file control; Delivers and picks up paperwork from the jail, courts, and other departments; Records executions issued and the returns on the executions; Is responsible for reporting arrest information to DPS; takes and processes fingerprints; requests prints from local and/or out of county agencies; Is responsible for correcting mismatched prints and SIDS in the jailing system and on the ens website (DPS); adheres to requests from different department regarding the closing, correction, deletion, and assigning ofTRN's (accurate information gets sent to DPS for combined disposition completeness report for grant funding) **percentage needs to be at 90% every year to get funds**

Orders revoking personal recognizance bonds;

Other Important Duties: Performs such other related duties as may be assigned; Maintains a safe and healthy workplace environment; Be available for work beyond standard workday or workweek hours as necessary to include shift work; As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Organizational Relationships: Reports to: Sergeant, Corporal, or designee Directs: This is a non-supervisory position Other: Has frequent contact with representatives of courts, law enforcement agencies, general public and other county employees