Defense Travel System Administrator Jobs (NOW HIRING)

Odyssey Systems has an exciting opportunity to provide Advisory and Assistance Services as a Space Data Branch Administrator supporting the US Space Force, Space Systems Command, and Global Mission Data Dominance (GMDD) branch (USSF SSC SYD 85/BNN). 

The GMDD branch executes activities in support of the alignment of key space data initiatives. The GMDD data portfolio includes data as service, translations as a service, network enterprise strategy, international, and data onboarding initiatives to meet evolving Space Domain Awareness (SDA) user data needs and objectives. 

The SDA mission includes the execution of system acquisition, modernization, and sustainment for ground- and space-based SDA sensors and command and control (C2) systems, including the evolution of legacy architectures, supporting communication systems, network, and data systems.

SDA is foundational to Protecting and Defending US Space Systems that provide space-based Intelligence, Early Warning, Communications and Global Positioning services that sustain our way of life, support our national economy and act as force multipliers in times of conflict. Odyssey Systems is looking for high-performing, passionate people ready to make a difference by joining our existing team of dedicated professionals in the SDA workforce!

Odyssey Systems provides support to the Government in five areas: Product Support, Sustainment Engineering & Sustainment Management, Technical Order Management, Technical User Interface, and System Design, Engineering, and Integration.  These tasks are executed laterally with USSF SSC/SZG depot and development contractors and with SDA stakeholders.

This is a full-time position supporting the GMDD Program Management Office in downtown Colorado Springs, CO.

Branch Administrators operate with broad direction, applying a deep knowledge of administrative processes, procedures, tools and protocol to perform a robust range of administrative tasks, such as; maintaining executive schedules and communication, preparing and reviewing correspondence, tracking and reviewing military and civilian awards, evaluations, and personnel actions, overseeing the administrative operations of a large office or organization, and coordinating large events requiring substantial discretion and attention to protocol.

As a Space Data Branch Administrator, you will perform the full range of administrative support tasks, from basic receptionist and visitor control tasks to the preparation, coordination and publication of a wide variety of documents, graphics, presentations, spreadsheets, schedules, and other administrative products. The Administrator may be responsible for tracking and validating company or client technical or financial information, establishing and maintaining files, preparing reports and monitoring deliverables. The Administrator may serve as liaison regarding administrative issues related to purchasing, personnel, facilities, and operations. The Administrator may manage supply and travel accounts and documentation. The work requires knowledge of administrative principles, policies, and procedures, and the application of a variety of automated and non-automated tools, forms and templates. Administrators must be able to communicate verbally and non-verbally in a clear, concise and professional manner, exercising the decorum required in a professional work environment. Duties include, but are not limited to:

• Manage the Materiel Leader’s dynamic calendar and travel schedule, interfacing with senior officers/executives from multiple military commands/intelligence agencies/aerospace organizations and facilitating communication between the Division and Branch leadership and team
• Schedule and prioritize meetings/events to maximize the Materiel Leader’s time, ensure realistic scheduling, identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address meeting topics
• Develop, organize, and set up meetings to include weekly staff meetings, financial and program reviews, execution reviews, and other meetings as needed
• Support the Materiel Leader and staff to communicate program issues or concerns, and to request and advocate for executive decisions, intervention, and support
• Arrange travel plans for the Materiel Leader using the Defense Travel System, to find and book optimal flights, lodging, and transportation to meet mission requirements
• Assist with preparation of travel vouchers in the Defense Travel System following trips and perform records management and gather/develop all necessary paperwork/documentation
• Draft, review, and edit correspondence to ensure compliance with standards, including Tongue and Quill, Directorate and Division guidance, and templates
• Assist in the reviewing and processing of military awards and decorations, evaluations, military correspondence, military, and civilian personnel actions, and have a basic understanding and comfortability in these areas
• Help ensure the Materiel Leader is thoroughly prepared for each scheduled event to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required
• Prepare correspondence, handle information requests, and perform functions such as answering phone calls, organizing, and scheduling meetings/VTCs, arranging conference calls, receiving/escorting visitors, writing meeting minutes as required, making copies, and managing functions such as mail, courier service, records management, etc.
• Track and manage work tasks/action items using the Task Management System (TMT)
• Assist security personnel and visitors with security clearance verification, building access, data transfers, processing visit requests, etc., as required
• Perform general office management duties as required
• Other duties as required/requested by the Government and within scope of the S3 contract

Citizenship: Must be a US citizen

Minimum Required Qualifications

• Clearance:  DoD Secret clearance, able to obtain a DoD TS/SCI clearance
• Education:  Bachelor’s degree or higher in a relevant field
• Years of Experience:  5 years supporting senior personnel in a similar role in a Department of Defense, Missile Defense Agency, or Intelligence organization
• Familiarity with standards and experience preparing and routing correspondence in a Space Force, Air Force, or other DoD organization
• Proficient in Microsoft Office applications (i.e., Outlook, Word, PowerPoint and Excel)
• Interpersonal Skills: Exceptional professionalism and proven experience exercising discretion and confidentiality with sensitive organizational and personal information

Preferred Qualifications

• Clearance:  DoD TS/SCI clearance
• Education:  Master’s degree or higher in a relevant field
• Years of Experience:  8 or more experience supporting senior personnel (Materiel Leaders, O-5/O-6 Officers, or corporate equivalents) by proactively managing complex calendars, anticipating logistical bottlenecks, and preparing meeting materials in advance.
• Specific Experience:
• Prior experience providing administrative support within a data-centric, software development, or technical program office (DoD, USSF, academic or within  the defense industry is highly preferred)
• Demonstrated experience with knowledge management, such as organizing and maintaining a repository of key branch documents, decisions, and administrative records
• Strong familiarity with modern digital collaboration and project management tools, specifically SharePoint and Microsoft Teams.
• Interpersonal Skills: Strong communications skills (phone, email and in-person)
• Proven ability to work collaboratively and effectively in fast-paced environment

Additional Information:

Location:  Work is performed in downtown Colorado Springs, CO with work and meetings intermittently performed at Peterson SFB and Schriever SFB.

Travel:  Up to 10% to CONUS and OCONUS locations upon Government direction

Remote, Onsite, or Hybrid: Onsite

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Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.
Odyssey Benefits