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Database Management Assistant Jobs in Louisiana (NOW HIRING)

Colliers

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Maintain a record of exceptions and resolve within the database. * Assist transition manager with new account onboarding and transition process for assigned accounts. * Responsible for maintenance of ...

Colliers

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Maintain a record of exceptions and resolve within the database. * Assist transition manager with new account onboarding and transition process for assigned accounts. * Responsible for maintenance of ...

Merakey

Louisiana Based Data Specialist

Lafayette, LA · On-site

$19/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Stores and updates files on internal shared drives using appropriate naming conventions. Assist ... Ability to understand database management * Ability to quickly learn new software applications

Merakey

Louisiana Based Data Specialist

Lafayette, LA · On-site

$19/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Stores and updates files on internal shared drives using appropriate naming conventions. Assist ... Ability to understand database management * Ability to quickly learn new software applications

BREC, LA

IS Coordinator - Recreation

Baton Rouge, LA · On-site

$40K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The IS Coordinator coordinate and assist with the management of databases, performing basic troubleshooting, and training end-users for the Recreation software. Requirements and Job Specifications ...

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All JobsDatabase Management JobsDatabase Management Assistant JobsDatabase Management Assistant Jobs in Louisiana

Database Management Assistant information

What is the difference between Database Management Assistant vs Data Entry Clerk?

AspectDatabase Management AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require certifications in database softwareHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice settings; working with databases and management systemsOffice or remote; primarily entering data into systems
Employer & IndustryBusinesses, government agencies, IT firmsVarious industries including healthcare, retail, and finance
Search & Comparison IntentUnderstanding roles involving database management and supportLooking for data entry jobs or roles involving basic data input

The main difference is that a Database Management Assistant focuses on maintaining and supporting database systems, often requiring some technical knowledge, while a Data Entry Clerk primarily inputs data with minimal technical requirements. Both roles are essential in data handling but differ in complexity and responsibilities.

What are the most commonly searched types of Database Management jobs in Louisiana?

The most popular types of Database Management jobs in Louisiana are:

What cities in Louisiana are hiring for Database Management Assistant jobs?

Cities in Louisiana with the most Database Management Assistant job openings:

Database Management Assistant jobs near you
Infographic showing various Database Management Assistant job openings in Louisiana as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution.

Admin Operations Specialist I

JM TEST SYSTEMS LLC

Alexandria, LA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 21 days ago

Job description

Job Summary:
The Admin Operations Specialist is a versatile team member responsible for supporting multiple critical administrative functions across operations. This role encompasses two or more Level I admin areas, such as Shipping, Receiving, Quality Assurance (QA), and Accounts Receivable (AR) support. The ideal candidate thrives in a fast-paced environment, is highly organized, and brings a proactive mindset to cross-functional collaboration. By working across departments, the Admin Operations Specialist plays a key role in maintaining accuracy, efficiency, and strong internal communication to support overall business operations.
Key Responsibilities:
Shipping
  • Inbound Package Processing - Receive, scan, log, and accurately distribute all incoming packages and paperwork within 2 hours of receipt, maintaining zero carryover daily.

  • Outbound Shipment Processing - Prepare and process all outgoing shipments daily using UPS, FedEx, and internal shipping systems; complete end-of-day departure reports and verify accuracy before handoff to AR.

  • Shipping System & Records Management - Operate and maintain all shipping software and equipment (UPS, FedEx, CalMapp, scanners, printers); log and save all tracking documentation to the designated network drive.

  • Workspace & Material Management - Maintain a clean, organized, and safe shipping area throughout the day, including breakdown and disposal of boxes and ensuring equipment shelves are cleared and ready.

  • Communication & Team Coordination - Respond to emails and phone calls in a timely manner; communicate proactively with the manager and team on workloads, deadlines, and schedule changes.

  • Administrative & Operational Support - Submit and follow up on IT tickets, complete monthly supply requisitions, assist with departmental projects, and participate in meetings, training, and continuous improvement efforts.

  • Regulatory Compliance - Ensure all shipments comply with applicable domestic and international shipping regulations, including ITAR, AES, Schedule B classifications, and hazardous materials guidelines.

Receiving:
  • Inbound Equipment Inventory & Prioritization - Conduct accurate morning inventory of all incoming equipment, sorting by customer and delivery date while prioritizing emergency, expedite and rush orders, new accounts, and warranty equipment for timely processing.

  • Work Order Generation & Documentation - Create work orders for incoming equipment with precise data entry and complete documentation; route equipment to the appropriate department for testing and processing while maintaining clear communication with team members across JM Test locations.

  • Customer Pick-Up Coordination - Manage customer pick-up schedules by preparing equipment, verifying invoices, and assisting with payment processing as needed.

  • Equipment Receiving & Database Management - Accurately receive, document, and distribute equipment through JM Test Systems' transit database(s) while maintaining clear communication with team members across JM Test locations.

  • Customer Equipment Intake - Assist customers with equipment drop-off, ensuring accurate intake documentation of equipment, turnaround time expectations and customer contact information.

  • Administrative & Operational Support - Submit and follow up on IT tickets, assist with departmental projects, and participate in meetings, training, and continuous improvement efforts.

Quality Assurance:
  • System Setup & Workload Prioritization - Open all necessary systems daily, monitor emails for special inspection requests, and prioritize workload using CalMapp by matching work orders to corresponding equipment.

  • Equipment Inspection & Verification - Inspect test instruments for specifications, condition, and completeness; verify all accessories are present and accounted for.

  • Tagging, Documentation & Accuracy - Stamp equipment with unique QA ID tags, confirm paperwork accuracy and completeness, review special customer requirements, and correct or route documentation errors as needed.

  • Work Order Management & Approval - Record work order status and approve paperwork in CalMapp; print and distribute inspection or rejection reports accordingly.

  • Failure Logging & Productivity Reporting - Log all equipment failures and complete and submit daily productivity reports.

  • Administrative & Operational Support - Submit and follow up on IT tickets, assist with departmental projects, and participate in meetings, training, and continuous improvement efforts.

AR Support:
  • Work Order Monitoring & Prioritization - Monitor item status and "need by" dates in CalMapp; identify and add urgent work orders to the daily hot list to ensure timely processing.

  • Overdue Work Order Follow-Up - Track and follow up on overdue work orders, update equipment status, and communicate delays to technicians and managers proactively.

  • Customer Communication & Rush Order Management - Notify customers of turnaround delays and manage rush orders with timely, professional follow-up to maintain service expectations.

  • Work Order Verification & Routing - Verify completed work orders for accuracy and route promptly to AR Billing for processing.

  • Quoting & Customer Approval - Prepare and update quotes for calibration and repair services, record estimates in CalMapp, and obtain customer approval before work proceeds.

  • Administrative & Operational Support - Submit and follow up on IT tickets, assist with departmental projects, and participate in meetings, training, and continuous improvement efforts.

Skills and Qualifications:
  • High school diploma or equivalent required

  • Basic computer proficiency required, including Microsoft Outlook, multi-system navigation, and typing; experience with work order management software a plus

  • 0-3 years of experience with UPS and FedEx Shipping programs and filing claims

  • 0-3 years of experience in Data Entry, QA, or AR support

  • Strong attention to detail and accuracy in data entry and documentation

  • Excellent organizational and time management skills

  • Clear, professional communication with internal teams and customers

  • Proactive problem-solving and ability to follow through on tasks

  • Customer service mindset, especially when managing quotes or delays

  • Basic understanding of shipping compliance (ITAR, hazmat, etc.)

  • Ability to multitask and adapt in a fast-paced environment

  • Reliable, team-oriented, and able to maintain confidentiality
    Benefits:
    Stability and Unlimited Opportunity!
    • Medical, Dental, and Vision Insurance

    • HSA with Employer Contribution

    • 401(k) with Company Matching

    • Paid Time Off: Vacation, Sick Leave, Birthday, and Holidays

    • Employer-Paid Life Insurance

    Work Environment:
    • Lab based (indoors)

    Schedule:
    • 40 hour work week

    • Monday to Friday

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