Type: 6 months with extension to 12 or conversionLocation: Headquarters – Sorrento Valley, San Diego, CA
Work Type: Onsite
Pay Range: $25 - $27
Department: Quality Assurance
Reports To: Head of QA
Position SummaryWe are seeking a highly detail-oriented Data Entry & QMS Data Migration Specialist to support the implementation of a new Quality Management System (QMS).
This role goes beyond basic data entry. The ideal candidate will be responsible for organizing, structuring, mapping, and standardizing large volumes of manual and legacy data into a clean, consistent, and usable format within a new software system.
You will play a critical role in transforming unstructured or inconsistent records into a well-organized, searchable, and audit-ready system. This position is ideal for someone who enjoys bringing order to complex information and working with structured processes in a regulated environment.
Key ResponsibilitiesData Entry & StructuringAccurately enter data from spreadsheets, documents, and legacy systems into the new QMS platform
Standardize and organize data fields, naming conventions, and formats for consistency
Label, categorize, and structure records to ensure easy retrieval and system usability
Data Cleaning & OrganizationIdentify and correct inconsistencies, duplicates, and incomplete records
Consolidate and normalize data from multiple sources into a unified structure
Ensure data aligns with defined templates, formats, and QA standards
Data Mapping & MigrationMap data fields between legacy systems and the new QMS platform
Support data transformation and migration workflows, ensuring accurate field alignment
Validate migrated data and troubleshoot discrepancies
Quality Control & ValidationPerform detailed quality checks to ensure accuracy, completeness, and consistency
Reconcile migrated data against source records
Support User Acceptance Testing (UAT) to verify system functionality and data integrity
Documentation & Process SupportDocument data structures, mapping logic, and migration processes
Track issues, resolutions, and updates for audit readiness
Support QA and project teams in maintaining compliant, audit-ready documentation
Cross-Functional CollaborationWork closely with QA, IT, and project stakeholders
Provide input on improving data structure, workflows, and system usability
Support overall QMS implementation efforts
Qualifications
RequiredHigh school diploma or equivalent
Proven experience in data entry, data organization, or data migration
Strong proficiency in Microsoft Excel (sorting, filtering, formatting, basic formulas)
Exceptional attention to detail and accuracy
Strong organizational and problem-solving skills
Ability to work with large volumes of structured and unstructured data
PreferredExperience with QMS systems, document control systems, or regulated environments (biotech, pharma, healthcare)
Familiarity with data mapping, system implementation, or migration projects
Basic knowledge of databases, SQL, or ETL concepts
Experience supporting QA or compliance-driven teams
What We’re Looking ForSomeone who enjoys organizing complex or messy data into clean, structured systems
Highly detail-oriented with a strong sense of data accuracy and consistency
Process-driven and comfortable working within defined standards and frameworks
Able to think beyond data entry and understand how data should be structured within a system
Work EnvironmentThis is an onsite role based in a professional office setting. The position requires sustained focus, attention to detail, and working with large datasets and documentation in a structured, deadline-driven environment.
Equal Opportunity EmployerBioLegacy Research is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace.