Data Optimization Assistant Jobs in California (NOW HIRING)

Our Client, General Plumbing Supply Co., is a long-established, family-owned wholesale distribution company serving Northern California with multiple branch locations and business segments across plumbing, PVF, showroom, and contractor supply operations.

We are currently focused on operational alignment, process improvement, ERP/data optimization, and strengthening financial accountability across the organization as part of a broader modernization initiative.

Position Summary

General Plumbing Supply Co. is seeking an experienced Accounting Operations & Credit Manager to lead the day-to-day accounting operations, credit, collections, and receivables management functions of the business.

This role is highly operational and hands-on, serving as a key internal leader responsible for maintaining strong financial discipline, supporting branch operations, improving process consistency, and helping drive healthy cash flow management across the company.

The position works closely with executive leadership and alongside an external CPA/financial consulting partner who provides higher-level accounting and strategic financial support. Reports to the Managing Director.

This is not a traditional corporate Controller or CFO role. We are seeking a strong operational accounting and credit leader with excellent organizational, communication, and problem-solving skills within a wholesale distribution environment.

Key Responsibilities

Credit & Collections Leadership

Lead company-wide credit and collections operations

Review and manage customer credit limits and account exposure

Monitor AR aging and collection trends across all branches

Work directly with customers, sales teams, and branch leadership on account resolution

Reduce bad debt risk and improve overall cash flow performance

Maintain consistent credit policies and procedures

Accounts Receivable Management

Oversee daily AR workflows and team performance

Ensure timely application of payments and account reconciliation

Improve collection efficiency and reporting visibility

Assist in resolving customer billing discrepancies and disputes

Accounting Operations

Coordinate daily accounting operations across AR/AP functions

Assist with month-end close coordination and reconciliation workflows

Support accounting process standardization across branch locations

Maintain organized financial documentation and operational controls

Support ERP process improvement initiatives within Epicor Eclipse

Accounts Payable Coordination

Oversee AP workflow coordination and payment processes

Assist with vendor account management and payment timing oversight

Help monitor working capital and cash flow requirements

Leadership & Cross-Functional Support

Manage and mentor accounting support staff

Serve as accounting support resource for branch managers and department leaders

Coordinate closely with operations, purchasing, sales, and executive leadership

Identify operational inefficiencies and recommend process improvements

External CPA / Financial Consultant Partnership

Work collaboratively with outside CPA and financial consulting partners

Assist with preparation of financial schedules and supporting documentation

Support audit, tax, and financial review processes

Help implement accounting and operational improvements

Preferred Qualifications

Required Experience

5+ years of accounting, AR, credit, or accounting operations experience

Experience within wholesale distribution, construction supply, industrial supply, plumbing, HVAC, electrical, or related industries is strongly preferred

Strong credit and collections management background

Experience managing accounting support staff

ERP system experience required

QuickBooks experience required

Preferred Skills

Strong communication and conflict resolution skills

Ability to work effectively with operations and sales teams

Organized, process-oriented, and detail-focused

Comfortable operating in a fast-paced multi-branch environment

Experience with Epicor Eclipse or distribution ERP systems preferred

Strong Excel and reporting skills

Compensation & Benefits

Expected annual compensation range: $110,000 - $135,000k depending on experience

Annual bonus opportunity

Medical, Dental, and Vision insurance

Paid time off

Long-term growth opportunity within a stable and growing organization