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Procurement CoordinatorThe Company

MSCP provides highly innovative technical and organizational solutions for Heat Management within the Energy sector. Founded in 2011, the company has grown by challenging conventional approaches to industrial services through the integration of technology, systems thinking, and continuous improvement. Today, MSCP supports clients across energy, manufacturing, mining, and industrial infrastructure by delivering synchronized solutions that improve reliability, execution, and long-term performance.

Our Organizational Model

MSCP operates using a systemic organizational model rather than a traditional hierarchical structure. Procurement is integrated into this system as a critical flow-enabling function that supports synchronization across estimating, engineering, manufacturing, logistics, finance, and field operations.

Our procurement approach is designed to protect project flow, reduce uncertainty, and ensure materials and services are available when required, not simply purchased as quickly as possible. Every procurement decision contributes to the successful execution of projects and the continuous improvement of the organization.

Position Summary

The Procurement Coordinator is responsible for coordinating all purchasing and procurement activities across MSCP. This role serves as the central point of coordination for procurement information, supplier relationships, and material availability while ensuring purchasing activities support the organization's operational objectives.

The successful candidate will work closely with internal stakeholders and suppliers to ensure materials, equipment, and services are sourced efficiently, delivered on time, and aligned with project requirements. This individual will actively identify procurement risks, communicate changes in supply conditions, support continuous improvement initiatives, and contribute to the development of procurement processes and best practices.

Key ResponsibilitiesProcurement & Purchasing

• Process material requisitions in accordance with project priorities and organizational requirements.

• Obtain quotations, evaluate supplier capabilities, and source materials, equipment, and services.

• Prepare and issue purchase orders while ensuring pricing, specifications, and purchasing authority requirements are met.

• Monitor purchase orders from issuance through delivery, ensuring supplier commitments are achieved.

• Coordinate procurement activities to support estimating, engineering, manufacturing, operations, and field execution.

Material Flow Coordination

• Monitor supplier lead times and proactively manage changes that may impact project execution.

• Communicate changes in lead times and material availability to Project Managers, Operations, and other stakeholders.

• Coordinate with logistics to ensure timely pickup and delivery of materials.

• Identify procurement risks early and implement mitigation strategies to minimize disruption.

• Support inventory planning and purchasing decisions that maintain uninterrupted organizational flow.

Supplier & Vendor Management

• Develop and maintain strong, mutually beneficial relationships with suppliers and the business community.

• Coordinate vendor onboarding, account setup, pricing structures, and payment terms.

• Support supplier performance through effective communication, collaboration, and continuous improvement initiatives.

• Conduct market research on commodity pricing, supplier trends, and market conditions to support informed purchasing decisions.

Financial & Administrative Coordination

• Perform purchasing authority and budget verification prior to issuing purchase orders.

• Coordinate with Finance regarding invoice reconciliation, payment scheduling, and purchasing documentation.

• Maintain accurate procurement records within MSCP's digital management systems.

• Complete high-volume purchase order processing and data entry while maintaining exceptional accuracy and attention to detail.

Communication & Collaboration

• Serve as the central point of communication regarding procurement status and purchasing activities.

• Provide timely updates on procurement progress, delivery schedules, and supply chain risks.

• Collaborate with Estimating, Engineering, Manufacturing, Logistics, Finance, Operations, and Project Management to support synchronized project execution.

• Escalate procurement issues proactively to support informed organizational decision-making.

Continuous Improvement

• Contribute to the ongoing development and refinement of procurement policies, procedures, and best practices.

• Identify opportunities to improve procurement workflows, supplier performance, and digital processes.

• Capture lessons learned and recommend improvements that strengthen procurement effectiveness and organizational performance.

• Support the continual evolution of MSCP's systemic procurement methodology.

Qualifications

The successful candidate will possess:

• Minimum three (3) years of experience in procurement, purchasing, or supply chain coordination.

• Experience developing and maintaining strong supplier relationships.

• Strong understanding of procurement principles and supply chain coordination.

• Critical thinking and strong problem-solving abilities.

• Excellent organizational skills with exceptional attention to detail and accuracy.

• Proven ability to manage multiple priorities while consistently meeting deadlines.

• Ability to work effectively under pressure while maintaining a positive and professional attitude.

• Excellent interpersonal and communication skills with the ability to build productive relationships internally and externally.

• Reliable, adaptable, and self-motivated with the ability to work independently.

• Exposure to procurement or commercial negotiations is considered an asset; a strong willingness to learn and develop contract negotiation skills is essential.

• Ability to quickly learn Procore, Sitesense.

• Bachelor's Degree in Supply Chain Management, Business, Commerce, or a related field is preferred.

What We Offer

• Permanent full-time employment

• Monday to Friday, 8:00 a.m. – 4:30 p.m.

• Health benefits after three months

• 2 Weeks Vacation / 1 Week Sick

• On-site parking

• A collaborative work environment that values innovation, continuous improvement, and professional development