Cys Program Operations Specialist Jobs (NOW HIRING)

Salary: $48,985.67 Annually
Location : DeKalb County, GA
Job Type: Full Time Salaried
Job Number: 2026-00984
Division/Section: District 3-5 County Position
Opening Date: 08/21/2026
Closing Date: 9/21/2026 11:59 PM Eastern
Description
We are Accepting Applications for the Following Position:
Program Operations Specialist (10540)
Founded in the 1920s and headquartered in Decatur, GA, DeKalb Public Health (DKPH) works to protect, promote and improve the health and well-being of all DeKalb County residents.
Our vision is for a healthier DeKalb where all residents have equitable access to public health resources and live healthy lives. If you have a passion for people and are looking to make an impact on the health of the community, we invite you to join our team! For more information about our agency please visit dekalbpublichealth.com.
POSTING DATE: 8/21/26 APPLICATION DEADLINE: 9/21/26
LOCATION : Richardson Health Center
DIVISION/DEPARTMENT : Community Health
SALARY INFORMATION : $48,985.67 Annually / Pay Grade J / Job Code GSP130
EXCEPTIONAL BENEFITS INCLUDE:

• 13 Paid Holidays
• 3 Weeks Annual Leave
• 3 Weeks Sick Leave
• Flexible Schedules within our core working hours of M-F 8:15am-5pm
• Pension Plan
• Employer 401K Match
• Payroll Deductible Health Benefits
• Payroll Deductible Flex Benefits
• Flexible Spending Accounts
• Worksite Wellness
• Diverse Workforce
• Opportunities for Growth
• Hybrid teleworking option for
  eligible positions after probation

Job Responsibilities
Under supervision, performs complex administrative duties and statistical, financial, or operational data analysis and reporting in support of management decision-making in a functional area. Identifies trends, discrepancies, and variances to improve the efficiency and effectiveness of operations. May partner with other departments, divisions, outside agencies, and vendors to address business issues. Exercises various latitudes of independent judgment. May administer or provide high-level support for various projects, grants, contracts, implementation of procedures, and/or any specialized functions.
The Program Operations Specialist provides executive-level administrative and operational support to the Director of Community Health and serves as the central point of coordination for division-wide operational, fiscal, and administrative activities. This position supports all Division of Community Health programs, including Maternal and Child Health, Health Assessment and Promotion, Oral Health, and Mobile Health Services, by coordinating workflows, monitoring operational processes, and ensuring timely completion of
administrative and fiscal actions.

• Provide executive administrative and operational support for division-wide financial, reporting, and operational processes.
  • Frequently monitor and review all departmental budgets for accuracy.
  • Project budget expenditures as necessary (i.e., staffing, fringe benefits, supplies, training, and travel).
  • Complete budget adjustments as directed.
  • Assist with completion of new fiscal year budget entry on shared drive and in MUNIS.
  • Compile program information for board report.
  • Coordinate and track division-wide documents, approvals, and operational
  • Serve as the primary point of coordination for routing documents requiring review and approval
  • Route documents/requests for approval process and follow-up as necessary.
  • Complete and review agency-wide documents (i.e., travel authorizations, reconciliations, check requests, personnel actions, and work requests).
  • Submit requisitions for purchase order processing & receive inventory in MUNIS (i.e., request vendor quotes, monitor requisition conversion to purchase order, obtain invoices and submit to Accounts Payable, and upload required documentation into MUNIS).
  • Submit Personnel Action Forms to initiate position requests.
  • Revise division-wide organization charts to reflect current workforce structure.
  • Create/maintain a shareable electronic document tracking system.
  • Maintain organized tracking systems to monitor the status of budgets, purchasing, personnel actions, contracts, grants, reports, and other operational requests.
• Provide direct operational and executive support to the Division of Community Health Director regarding challenges, developments, and modifications for the progression of operational proficiency:
  • Monitor outstanding assignments and proactively follow up with managers, supervisors, and support departments to ensure timely completion.
  • Exercise sound judgment in prioritizing work while maintaining confidentiality of sensitive information
  • Serve as the primary liaison between the Director, Division programs, and support departments to facilitate efficient operational workflow.
  • Provide necessary notification and updates regarding management of critical events.
  • Communicate regularly with DCH Director regarding divisional time-sensitive work.
• Maintain ongoing communication with other DeKalb Public Health sectors as well as external entities to assist with organizational matters:
  • Correspond frequently with Division of Community Health, Finance, Internal Services, Human Resources, Information Technology, and Communications & Media Relations.
  • Contact outside parties as necessary (i.e., obtain quotes, specs, and invoices).
  • Serve as liaison to provide assistance with proper program/administrative/technical operations utilizing agency policies/procedures and program annexes.
• Provide specialized assistance for grants, requests for new contracts (RNC), and Memorandum of Understanding (MOUs):
  • Monitor contract, grant, and MOU approval processes and provide status updates to leadership as needed.
  • Complete/review request for new Contracts & MOUs.
  • Complete/review grant narratives and budgets for accuracy.
  • Use electronic method (shareable spreadsheet) to update/track approval process.
  • Maintain copies/record of executed contracts and end dates.
• Implement quality assurance practices to ensure accurate accountability of workflow activities:
  • Maintain DCH director's electronic calendar.
  • Explain/discuss policies and procedures with program staff when necessary.
  • Review program annexes to adhere to deliverables.
  • Review, proofread, and quality check documents submitted by managers and supervisors for completeness, accuracy, compliance with agency requirements, and appropriate routing prior to Director review and approval.
  • Ensure documents contain appropriate supporting documentation before submission.
  • Maintain confidentiality while handling personnel, budget, contract, and other sensitive operational documents.
  • Identify discrepancies and coordinate corrections before routing documents for executive review.
  • Send email/calendar reminders regarding target dates for time-limited actions.
  • Assure DCH director is receiving precise information to complete operational processes.
  • Assist with divisional orientation of new employees (develop/share orientation checklist with managers/supervisors).
• Obtain program updates and gain skill development:
  • Participate in program/agency/work related conference calls/virtual meetings.
  • Complete program/agency/work related trainings/webinars.

Minimum Qualifications
Associate degree in business or related field from an accredited college or university and one (1) year of experience related to the area of assignment.
Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provide the necessary knowledge and skills to perform the job at the level listed successfully may be substituted year-over year.
PREFERRED QUALIFICATIONS:
• Exceptional organizational and time management skills.
• Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities simultaneously.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Strong written and verbal communication skills.
• Knowledge of budget administration, purchasing, contracts, and administrative operations.
• Ability to work independently while coordinating activities across multiple programs.
Additional Information
NOTE: Thank you for your interest in DKPH. Due to the volume of applications, we are unable to provide application status by phone or email. All qualified candidates will be considered but may not necessarily receive an interview.
Selected applicants will be contacted for next steps. Applicants who are not selected will not receive notification. We have the right to close any position at any time for any reason.
Employment with DeKalb Public Health is not complete or official until applicants meet all pre-employment requirements. Requirements for this position may be subject to: Pre-Employment Drug Screening, Criminal Background Check/Fingerprinting, Previous Employment Reference Check, Specific Immunizations, Motor vehicle check, and/or Education and/or Licensure verification.
ALL APPLICANTS MUST APPLY FOR THIS POSITION & COMPLETE APPLICATION IN: "Career Opportunities" at If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: jannise.gray1@dph.ga.gov.
DEKALB PUBLIC HEALTH IS AN EQUAL OPPORTUNITY EMPLOYER.
Standard Benefits for Full-Time Salaried Employees
In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation & sick leave, paid parental leave, dental, vision, long term care, and life insurance.
Standard Benefits for Part-Time Employees
Part-time employees receive the Georgia Defined Contribution Plan and paid parental leave.
01
The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Personnel Department. Do you accept these conditions?

• Yes
• No

02
Are you a current employee of DeKalb Public Health?

• Yes
• No

03
What is your highest level of education completed?

• Doctorate's Degree
• Master's Degree
• Bachelor's Degree
• Associate's Degree
• Vocational/Technical Degree
• High School Diploma/GED
• Did Not Complete High School/GED

04
Have you ever worked for the Agency DeKalb Board of Health/ DeKalb Public Health that you are applying for?

• Yes
• No

05
Do you have an Associate degree in Business or a related field from an accredited college or university?

• Yes
• No

06
Do you have at least one (1) year of work or internship experience related to business administration, program operations, fiscal/financial administration, data analysis, purchasing, contracts, grants, or a related area?

• Yes
• No

07
Have you provided administrative or operational support involving multiple programs, departments, teams, or organizational functions?

• Yes
• No

08
Do you have experience monitoring, tracking, or reconciling budgets, expenditures, financial transactions, or other fiscal activities?

• Yes
• No

09
Do you have experience using Microsoft Excel to organize, track, analyze, or report information?

• Yes
• No

10
Do you have experience creating or maintaining spreadsheets, tracking systems, databases, or other tools used to monitor deadlines, assignments, budgets, documents, or operational activities?

• Yes
• No

11
Do you have experience reviewing documents for accuracy, completeness, discrepancies, required supporting documentation, or compliance with established procedures?

• Yes
• No

12
Do you have experience coordinating documents, approvals, requests, or assignments between multiple departments, managers, supervisors, or external parties?

• Yes
• No

13
Do you have experience managing multiple priorities and following up with others to ensure time-sensitive assignments or deliverables are completed by established deadlines?

• Yes
• No

14
Do you have experience handling confidential or sensitive information, such as personnel, financial, contractual, or operational records?

• Yes
• No

15
Do you have experience with purchasing, requisitions, purchase orders, invoices, vendor quotes, inventory, or Accounts Payable processes?

• Yes
• No

16
Do you have experience supporting grants, contracts, Memoranda of Understanding (MOUs), or similar agreements, including tracking approvals, deadlines, budgets, or documentation?

• Yes
• No

17
Do you have experience communicating with internal departmen