County Court Jobs in Tennessee (NOW HIRING)

Nature of Work

This is responsible administrative and legal work assisting in the operations of four county courts (Criminal, Civil, Juvenile and General Sessions) for Maury County. Activities associated with the job include accepting papers for filing with the court, issuing a variety of legal documents, accepting payments for fines, citations, and court costs, assisting with the preparation of court dockets and maintaining records of court proceedings. Additional activities include assisting with completing petitions for Orders of Protection, filing orders for Restricted Drivers licenses, entering child support orders, entering data into the computer, and assisting the judge with court cases when necessary. Incumbents have extensive contact with the public, attorneys, judges and law enforcement agencies and are subject to work overtime depending upon workload demands. Occasionally they may be asked to concentrate on specific areas of court operations; however, they should be capable of performing all of the duties associated with the job. Job responsibilities require considerable knowledge of sessions and circuit court operations, strong organizational, interpersonal and decision making skills, dedicated attention to detail and the ability to respond to varying workload demands in an efficient and effective manner. Job performance is evaluated by the Office Manager and/or Circuit Court Clerk through review of the level of support provided for court operations, knowledge of legal proceedings and processes associated with Circuit, Civil, Juvenile and Sessions court operations, organizational, interpersonal and decision making skills, accuracy and thoroughness of completed work and the ability to prioritize and perform assigned duties in an efficient, thorough and timely manner.

Illustrative Examples of Work

-Prints out the Court docket and arranges each warrant in accordance with the docket by case number and page number.
-Prepares trial cases by pulling each file according to the trial docket and ensures that all paperwork associated with each case is in the file.
-Enters state summons into the computer for daily court preparation in Criminal, Civil, Juvenile and General Sessions Courts.
-Scans all necessary documents including but not limited to warrants, summons, pleadings into the document management system.
-Prepares and mails notices to each party involved in Circuit Court cases set for trial by each Circuit Court judge.
-Prepares Civil warrants, Detainer warrants and Possessory Hearing warrants by compiling necessary information requested by each form, entering warrant information into the computer for compilation of dockets.
-Assists the public by answering questions and providing information pertaining to Criminal, Civil, Juvenile and General Sessions court operations in a courteous manner.
-Answers the phone and provides information or refers the call to the appropriate office.
-Processes in-coming mail and distributes as necessary.
-Documents when warrants have been returned served or unserved, enters the information into the computer, scans documents into document management and notifies that appropriate parties.
-Prepares Garnishments/Levies forms for individuals, calculates judgment balances, adds interest ifrequired, court costs and filing fees and enters the information for each court case.
-Collects and receipts fines, citations, court costs and restitution payments.
-Files civil lawsuits, issues summons and enters required documentation into the computer.
-Enters court orders into minutes, indexes and enters into the computer.
-Enters new cases in the computer system and updates information as needed.
-Assists with issuance of passports applications as a Passport Agent for the U.S. Dept. of State afterreceipt of the proper documents and fees and keeps up with Agent certification each year.
-Assists with preparing Judicial Hospitalizations for individuals committed to institutions.
-Calculates and enters court costs for criminal cases, misdemeanor cases and civil cases for Circuitand General Sessions court.
-Prepares and issues Violation of Probation warrants and Violation of Bond Conditions.
-Notifies the appropriate law enforcement agencies of bond conditions or termination of bondconditions.
-Takes numerous over the phone payments and receipt to appropriate case, as well as, process andreceipt all online payments.
-Calculates fees, court costs, restitution, attorneys' fees and probation fees.
-Issues subpoenas and enters Satisfaction of Judgments.
-Prepares the court docket and pull files for each court case.
-Files hospital liens and releases, adoptions, parental surrenders, and judicial committals as required.
-Prepares dockets for docket sounding and provides copies to attorneys who are present.
-Maintains records of Rule 31 mediators.
-Enters child support orders, notices, petitions, summons, income assignments, personal information,and attachments into the computer system.
-Calculates child support arrearage and processes purge payments for non-custodial parents and paternity orders and enters IRS Intercepts for Child Support.
-Issues Showcause Orders for failure to appear and contacts bonding companies to arrest theindividual.
-Issues subpoenas for Grand Jury, state and civil warrants, writs of possession, and criminal processstemming from a Grand Jury.
-Prepares technical records for appeal to any of the appellate courts upon the filing of properdocuments.
-Attends courtroom proceedings when directed to do so and records jury messages as needed.
-Ensures that computer back-up tapes are safely and securely stored on a daily basis.
-Files orders for probation, restraining orders, mittimus to jail, and general court orders as required.
-Ensures E Citations that are uploaded from THP to TNCIS software are processed daily.
-Enters traffic citations into the computer and prepares the required reports to Nashville (includingall DUI, Driving on Revoked, Suspended, or Canceled Drivers Licenses and Reckless DrivingAbstracts).
-Ensures once citations are satisfied the proper releases are given to the public and Dept. of Safety.
-Balances personal cash drawers on a daily basis.
-Completes record requests from TBI and other law enforcement agencies and faxes back to therequesting agency.
-Arranges probation cases for review on the docket.
-Prepares dockets of new cases set for trial for all three courts for Judges and attorneys after docketsoundings.
-Processes and files divorce, juvenile petitions and child support papers.
-Issues capiases for individuals who fail to report to court for hearings, traffic citations, etc.
-Prepares juvenile court orders as necessary for Judge's approval and signature.
-Files orders and pleadings with proper files and maintains in an organized and accessible manner.
-Assist with preparing and submitting monthly reports pertaining to civil and criminal cases inJuvenile cases to the TN Council of Juvenile and Family Courts.
-Assists with reporting of Dependent and Neglect filings to the Department of Children's Services.
-Assists with the expungement of records when ordered by the Court.
-Assists the Circuit Court Clerk with the jury selection process every 4 months.
-Performs related duties as required.