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Counseling Assistant Jobs in San Ramon, CA (NOW HIRING)

Lao Family Community Development, Inc.

Case Manager

Oakland, CA · On-site

$26 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Facilitate job readiness workshops, program orientations, interviewing skills sessions, and individual and group career counseling. Assist participants with resume development, cover letters, job ...

Suffolk Construction

Assistant General Counsel

San Francisco, CA · On-site

$175K - $246K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Assistant General Counsel, West Region Based in Los Angeles or San Francisco, the Assistant General Counsel will serve as a pivotal legal contact for California regional operations, supporting all ...

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All JobsCounseling JobsCounseling Assistant JobsCounseling Assistant Jobs in San Ramon, CA

Counseling Assistant information

What is a counseling assistant?

Counseling Assistants are professionals who support licensed counselors, therapists, or psychologists by performing administrative tasks, assisting with client intake, and maintaining records. They may also help facilitate communication between clients and counselors, schedule appointments, and provide basic information about counseling services. While they do not typically provide therapy themselves, their role is crucial in ensuring the smooth operation of counseling offices and supporting client needs. Counseling Assistants often work in schools, mental health clinics, hospitals, or private practices. Their responsibilities may also include handling confidential information and ensuring a welcoming environment for clients.

What does a counseling assistant do?

Counseling Assistants play a crucial role in supporting licensed counselors by handling administrative tasks such as scheduling appointments, maintaining confidential records, and preparing materials for sessions. They may also assist in gathering client information, monitoring session progress, and following up with clients to ensure continuity of care. While they do not provide direct counseling, their organizational support helps counselors focus on client needs. Effective communication and collaboration with the counseling team are essential for ensuring clients receive timely and coordinated support.

What are the key skills and qualifications needed to thrive as a counseling assistant?

To thrive as a Counseling Assistant, you generally need a background in psychology or social work, strong interpersonal skills, and at least an associate degree or relevant certification. Familiarity with client management software, scheduling tools, and basic office systems is typically required. Active listening, empathy, and strong organizational skills help Counseling Assistants build rapport with clients and support counselors effectively. These abilities are crucial for maintaining a supportive environment, managing sensitive information, and ensuring smooth counseling operations.

What is the difference between Counseling Assistant vs Mental Health Technician?

AspectCounseling AssistantMental Health Technician
Required CredentialsHigh school diploma or associate degree; some roles may require certificationHigh school diploma; certification may be preferred
Work EnvironmentClinics, schools, outpatient facilitiesHospitals, mental health facilities, residential programs
Employer & Industry UsageHealthcare providers, mental health clinics, educational institutionsHospitals, psychiatric units, community mental health centers
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesSimilar support roles in mental health settings

Both Counseling Assistants and Mental Health Technicians support mental health services, but Counseling Assistants typically work in outpatient or educational settings with less direct patient care, while Mental Health Technicians often work in inpatient or hospital environments providing more hands-on support. The roles overlap in credentials and work environment, making them common points of comparison for those exploring careers in mental health support.

Do you need a degree to be a counseling assistant?

A counseling assistant typically does not require a college degree, but some employers prefer candidates with a high school diploma or equivalent. Relevant skills such as communication, organization, and basic knowledge of mental health practices are important, and certifications in mental health support can be beneficial. Requirements vary by employer and location.

What field of counseling assistant pays the most?

Counseling assistants working in specialized fields such as mental health, substance abuse, or rehabilitation tend to earn higher salaries due to the complexity and demand of these areas. Those with additional certifications or experience in clinical settings can also command higher pay. Overall, counseling assistants in healthcare or clinical environments generally have higher earning potential than those in educational or community settings.

What are the most commonly searched types of Counseling jobs in San Ramon, CA?

The most popular types of Counseling jobs in San Ramon, CA are:

What cities near San Ramon, CA are hiring for Counseling Assistant jobs?

Cities near San Ramon, CA with the most Counseling Assistant job openings:

Counseling Assistant jobs near you
Infographic showing various Counseling Assistant job openings in San Ramon, CA as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 18% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Genetic Counselor Assistant

University of California San Francisco

San Francisco, CA • On-site

Full-time

Re-posted 18 days ago

University Of California San Francisco rating

7.8

Company rating: 7.8 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

229th of 619 rated colleges and universities

Job description


Under direct supervision and guided by the procedures of Ambulatory Services, the Hospital Assistant III - Genetic Counselor Assistant is responsible for:
  • Interview patients and document personal and family medical history
  • Request outside medical records and upload to Apex and departmental database
  • Assist with clinic flow, including scheduling, rooming patients, and managing coordination of joint visits with genetic counselors and physicians
  • Staff Genetic Testing Station - share video and hand-out-based education
  • Reviewing research consent form with patients and send Docusign consent form
  • Taking patients to laboratory for blood draws or facilitate collection of saliva samples for genetic testing.
  • Preparing blood or saliva samples for transportation to laboratories within and outside of UCSF
  • Monitor communications with genetic testing laboratories, including responding to requests for additional documentation or samples
  • Consultations with healthcare providers and laboratories
  • Drawing and updating patient pedigrees using Progeny pedigree drawing software and patient history forms.
  • Entering data into the Cancer Risk Program (CRP) database
  • Other patient preparation and follow-up tasks
  • Support for clinical research projects, including consenting, data collection, documentation, and other tasks

They work as a team member with other practice staff and consistently projects a professional and courteous demeanor. The Genetic Counselor Assistant is required to comply with the Medical Center House and Telephone Standards. They must pay close attention to detail and demonstrate excellent customer service skills with patients and staff.
Responsibilities
DUTIES & ESSENTIAL JOB FUNCTIONS
of time
Essential Function (Yes/No)
Key Responsibilities
(To be completed by Supervisor)
60%
Yes
Assisting genetic counselors with all aspects of patients scheduling, intake, genetic counseling, genetic testing and documentation.
  • Genetic Counseling assistant will work primarily with 5-6 genetic counselors. He/she will learn all aspects of those genetic counselors' clinical areas and needs to work independently coordinating clinical care and patient visits. This will include:
  • Scheduling of clinic visits as needed.
  • Telephone and in-person contact regarding genetic counseling, genetic testing and participation in support groups for enrollment or follow-up purposes
  • Assisting low income patients with the steps to determine eligibility for counseling and/or genetic testing at reduced or no charge.
  • Interview patients and document personal and family medical history
  • Entering data into the Cancer Risk Program (CRP) database
  • Chart preparation and updating, including obtaining and uploading outside records
  • Drawing and updating patient pedigrees using Progeny pedigree drawing software and patient history forms
  • Preparation of letters of medical necessity
  • Assist with clinic flow, including scheduling, rooming patients, and managing coordination of joint visits with genetic counselors and physicians
  • Contact laboratories to determine all necessary steps for gene testing for specific genes. Act as liaison with laboratories to make sure all samples and required forms and samples are completed and received.
  • Request authorizations for complex gene testing
  • Research specific cancer syndromes and complete searches for relevant articles
  • Reviewing research consent form with patients
  • Taking patients to laboratory for blood draws
  • Obtaining saliva samples for genetic testing
  • Preparing blood or saliva samples for transportation to laboratories within and outside of UCSF
  • Preparation of family genetic counseling reports
  • Consultations with healthcare providers and laboratories
  • Other patient preparation, care, and follow-up tasks.

30%
Yes
Genetic Testing Station
  • Staff Genetic Testing Station - share video and hand-out-based education

Reviewing research consent form with patients and send Docusign consent form
  • Facilitate genetic testing and arrange follow-up with genetic counselor

10%
Yes
Performing other duties as assigned
  • Including outreach event participation and preparation of fliers, etc. to facilitate identification of high risk hereditary cancer families. Also, filing, transporting samples to and from labs, letters, follow up with referring health professionals, and typing. Other duties as assigned.

100%
OTHER FUNCTIONS AND RESPONSIBILITIES
  • Performs other duties as assigned.

Qualifications
REQUIRED QUALIFICATIONS/LICENSES/CERTIFICATIONS
  • Ability to communicate effectively, both over the telephone and in person. Ability to deal sensitively and effectively with patients. Excellent organizational skills. Excellent customer service and problem solving skills. Ability to work well both independently, with little supervision, and in a team setting.
  • Bachelor's degree in a biological/health science or an equivalent combination of education and experience is required.
  • Knowledge of genetics and genetic concepts.
  • Strong computer skills and experience with Microsoft Office software, including Word, Excel, and PowerPoint required.
  • Ability to communicate effectively, both over the telephone and in person.
  • Ability to deal sensitively and effectively with patients.
  • Excellent organizational skills.
  • Ability to work well both independently, with little supervision, and in a team setting.

PREFERRED QUALIFICATION
  • Experience with patient and or family contact in a community or medical setting.
  • Previous experience with clinical projects, either in an administrative or clinical role, preferred. Demonstrated knowledge of medical practice terminology an genetic terminology and concepts.
  • Experience with Outlook, File Maker Pro and Progeny (or other pedigree drawing software) preferred.
  • Bi-lingual or multi-lingual capability (Spanish, Cantonese, Russian) strongly preferred.

About Us
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

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