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Coordinator Large Format Printing Jobs in Rochester, NY

AeroSafe Global

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Vendor Coordination: Serve as the primary point of contact for booth builders, printers, exhibit ... Own the technical setup, formatting, and scheduling of all internal event emails (save-the-dates ...

Creation

Program Administrator

Newark, NY · On-site

$22 - $32/hr

Coordinates and schedules meetings, ensuring cross-functional alignment among engineering ... g., printed circuit board assembly (PCBA), component sourcing) is beneficial to communicate ...

INX International Ink Co.

Inplant Ink Tech/Production

NY · On-site

$27 - $31/hr

INX International is the third largest producer of inks in North America with full-service ... Dedicated to coloring a safe and sustainable future one print at a time, you can see our color ...

Carmax

Sales Consultant

Rochester, NY · On-site

$19 - $28.50/hr

... coordination. At CarMax, honesty and integrity are the foundation of our success, and those same ... At CarMax, we are the nation's largest retailer of used cars with stores from coast to coast, and ...

Carmax

Automotive Sales Consultant

Rochester, NY · On-site

$19 - $28.50/hr

... coordination. At CarMax, honesty and integrity are the foundation of our success, and those same ... At CarMax, we are the nation's largest retailer of used cars with stores from coast to coast, and ...

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Coordinator Large Format Printing information

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How much do coordinator large format printing jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for coordinator large format printing in Rochester, NY is $20.99, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What is a coordinator large format printing?

Coordinator Large Format Printing jobs involve overseeing and managing the production and delivery of large-scale printed materials, such as banners, posters, trade show displays, and signage. These professionals coordinate between clients, designers, and print operators to ensure projects are completed on time, within budget, and to quality standards. They are responsible for scheduling, ordering materials, troubleshooting production issues, and ensuring customer satisfaction throughout the process.

What are the key skills and qualifications needed to thrive as a coordinator large format printing?

To thrive as a Coordinator Large Format Printing, you need expertise in print production processes, attention to detail, and a background in graphic design or print management, often supported by relevant diplomas or certifications. Familiarity with software such as Adobe Creative Suite, RIP software, and large format printers is typically required. Strong organizational skills, effective communication, and problem-solving abilities help manage projects and client relationships efficiently. These competencies ensure high-quality print output, timely project delivery, and strong customer satisfaction in a deadline-driven environment.

What are the typical challenges a coordinator large format printing faces when managing tight deadlines and multiple projects?

Coordinators in large format printing often juggle several projects simultaneously, requiring strong organizational and time management skills. Meeting tight client deadlines while ensuring print quality and accuracy can be challenging, especially when last-minute changes or equipment issues arise. Effective communication with design teams, production staff, and clients is essential to keep projects on track and address any issues promptly. Proactive problem-solving and adaptability are key to handling these challenges successfully.

What is the difference between Coordinator Large Format Printing vs Printer Operator?

AspectCoordinator Large Format PrintingPrinter Operator
CredentialsRelevant certifications in printing technology, graphic design, or project managementTechnical certifications in operating specific printing equipment
Work EnvironmentOffice or print shop with coordination and oversight responsibilitiesProduction floor operating large format printers
Industry UsageUsed in signage, advertising, and large-scale graphics industriesPrimarily in printing facilities handling large format jobs

The Coordinator Large Format Printing manages print projects, coordinates workflows, and liaises with clients, while the Printer Operator focuses on operating large format printers to produce high-quality prints. Both roles require technical knowledge, but the coordinator emphasizes project management and communication, whereas the operator emphasizes machine operation and maintenance.

What are the most commonly searched types of Large Format Printing jobs in Rochester, NY?

The most popular types of Large Format Printing jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Coordinator Large Format Printing jobs?

Cities near Rochester, NY with the most Coordinator Large Format Printing job openings:

Coordinator Large Format Printing jobs near you

Marketing Events Manager

AeroSafe Global

Rochester, NY • On-site

$70K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

At AeroSafe Global, we are reframing the last mile as the first moment of care. We are an integrated healthcare service partner solving the pharmaceutical industry’s complex challenges by bridging the gap between cold-chain logistics and the point of care. Our mission is to ensure the integrity and delivery of life-saving medicines to every patient.

Summary

Are you a master of spreadsheets, a scheduling wizard, and someone who thrives on turning chaos into perfectly executed experiences? We are looking for a highly organized, high-energy Marketing Events Manager to manage our event footprint.

This is a role with a clear 70/30 split: Approximately 70% of your focus will be dedicated to driving our high-impact external trade show marketing and logistics, while the remaining 30% of your time will be focused on executing internal corporate events and company-wide communication.

From coordinating high-stakes trade show booths that drive sales leads to managing the seamless rollout of invitation campaigns for internal events, you will ensure every initiative runs smoothly, stays on budget, and reflects our brand perfectly.

Key Responsibilities

1. Trade Show Marketing & Logistics (70% of Focus)

  • End-to-End Logistics: Coordinate the shipping of booth assets, shipping/handling, rigging, electrical, and AV setups while strictly adhering to venue and union guidelines.
  • Vendor Coordination: Serve as the primary point of contact for booth builders, printers, exhibit houses, and promotional swag vendors.
  • Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional items, and ensuring all signage is on-brand and up-to-date.
  • Staffing & Travel Management: Manage hotel room blocks and on-site schedules for executives and sales teams attending the shows.
  • Lead & Marketing Support: Work with the marketing team to execute pre-show promotional campaigns and ensure post-show leads are promptly routed to the sales team.

2. Internal Corporate Events & Email Execution (30% of Focus)

  • Internal Email Deployment: Own the technical setup, formatting, and scheduling of all internal event emails (save-the-dates, official invitations, reminders, and post-event recaps) within Outlook using approved assets provided by leadership.
  • List & RSVP Management: Maintain and track RSVP data, manage registration caps, and provide regular attendance updates to stakeholders.
  • Company Culture Initiatives: Concept, plan, and execute employee-facing events including holiday parties, summer outings, milestone celebrations, and team-building activities.
  • Corporate Meetings: Manage logistics for key internal meetings such as town halls, and executive board meetings (including AV setup, catering, and on-site coordination).
  • Venue & Vendor Sourcing: Scout and book off-site locations, manage catering menus, and source internal corporate gifts.

3. Budgeting & Administration (Cross-Functional)

  • Budget Tracking: Track event expenditures meticulously across both tracks, processing invoices and ensuring all events stay within their allocated budgets.
  • Contract Administration: Assist in reviewing and organizing vendor and venue contracts, keeping track of deposit deadlines and cancellation policies.
  • Inventory Management: Maintain organized storage of all marketing event collateral, booth graphics, and company swag.

Qualifications & Skills

  • Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support.
  • Organization: Elite project management skills; you are someone who lives for checklists and never lets a detail slip through the cracks.
  • Communication & Execution: Exceptional interpersonal skills; comfort collaborating with cross-functional teams to gather provided communication content and execute campaigns exactly to specification.
  • Problem-Solving: A "cool under pressure" attitude; you are a proactive problem solver when unexpected event-day challenges arise.
  • Tech Savvy: Proficiency with Microsoft Office, project management tools (Asana), and experience setting up templates and managing lists within email marketing/CRM platforms (HubSpot).
  • Travel: Willingness to travel up to 10% to manage on-site execution at major trade shows.

Benefits: We offer a competitive benefits package, including employer contributions towards health insurance, vision coverage, and 401(k) retirement savings plans. Other benefits offered include but are not limited to:

  • Dental insurance
  • Life/AD&D insurance
  • Worksite Voluntary Plans (Accident, Critical Illness, Hospital Indemnity insurance)
  • Flexible Spending Accounts
  • Health Savings Account
  • PTO policy
  • 10 Paid Holidays per year

Physical Requirements: While performing the duties of this job, candidates will be required to sit and walk around; use hands to finger, handle or feel objects, tools, or controls (some repetitive motion); and talk or hear. Also, occasionally will be required to stand, walk, reach with hands and arms, bend, stoop, kneel, and crouch and lift and/or move up to 40 pounds. Specific vision abilities required by this job include some close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tools & Equipment

  • PC, telephone, and other office equipment

Environmental Factors: Normal office environment.

Equal Employment Opportunity Policy: AeroSafe Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.