Controller In Accounting Jobs in South Dakota (NOW HIRING)

Department: Accounting / Finance Location: Corporate Office

Reports To: Financial Controller Type: Full-Time / Non-Exempt

• Prepare and submit American Institute of Architects (AIA) invoices and other project billing documentation.
• Process incoming customer payments and ensure accurate application to the appropriate project accounts within the ERP system and bank records.
• Assess monthly finance charges, generate customer statements, and distribute past-due notices.
• Provide ongoing follow-up with customers to ensure timely payment of outstanding balances.
• Process occasional customer refunds and ensure proper documentation of transactions.
• Review and approve sales orders in a timely manner to support project cash flow and financial tracking.
• Process customer credit applications and review submitted documentation for completeness and accuracy.

• Prepare and coordinate construction-related documents including lien waivers, project files, and other contract documentation.
• Coordinate with project managers, accounting personnel, subcontractors, and clients to collect required billing and compliance documentation.
• Assist with the preparation, signing, and distribution of contract documents and related project paperwork.
• Obtain and maintain required project documentation such as W-9 forms, certificates of insurance (COIs), tax-exempt certificates, and other regulatory documentation.
• Maintain organized and accurate project files to ensure easy access and compliance with company policies and project requirements.

• Provide clerical and administrative support to project teams as needed to ensure efficient project execution.
• Direct incoming phone calls, correspondence, and inquiries to the appropriate subject matter expert or department.
• Assist guests, visitors, and vendors and direct them to the appropriate personnel or department.
• Order and maintain inventory of office and operational supplies to ensure teams have necessary materials available.

• Maintain organized accounting and project records to ensure accurate financial documentation and compliance with company standards.
• Support accounting and project teams by maintaining accurate documentation related to project billing, customer accounts, and regulatory requirements.
• Ensure records are stored and maintained in accordance with company procedures and audit requirements.

• Associate’s degree in business administration, Accounting, Office Administration, Construction Management, or a related field preferred.
• Bachelor’s degree in business administration, Accounting, Finance, Construction Management, or a related discipline preferred but not required.

• Minimum of two (2) years of experience in billing, invoicing, and accounts receivable within a construction, engineering, or project-based environment.
• Preferred experience in preparing and processing AIA billing (G702/G703 Applications for Payment), including schedules of values, retainage tracking, and change order integration.
• Experience working in construction, engineering, energy, or project-based industries preferred.
• Strong proficiency with Microsoft Office Suite, particularly Excel and Outlook.
• Proficiency with construction accounting/ERP software (e.g., Procore, NetSuite, Sage 300 CRE, Viewpoint, Foundation, Textura, or similar).
• Strong attention to detail and accuracy in financial and documentation tasks.
• Professional demeanor with strong written and verbal communication skills.

• Proactive problem-solver who approaches challenges with a positive, can-do attitude and takes ownership of managing time and workload effectively.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize competing deadlines in a fast-paced environment.
• Strong attention to detail and accuracy when preparing billing documentation, invoices, and financial records.
• Strong interpersonal and customer service skills, with the ability to communicate professionally with clients, subcontractors, vendors, and internal project teams.
• Comfortable working independently and taking initiative, while also collaborating effectively across departments (project management, accounting, and field operations).
• Sound judgment and diplomacy when handling sensitive conversations, such as payment follow-up or billing disputes.

• This position is based at the corporate office and is not a remote role.
• Standard working hours are Monday through Friday, 8:00 AM – 5:00 PM.
• Primarily office-based work environment with frequent computer use.
• Occasional lifting of office supplies or materials may be required.