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Grant and Contract Administrator I, College of Science Business Operations
Posting Number
req26529
Department
CoS - Business Operations
Department Website Link
https://science.arizona.edu/
Location
Tucson Campus
Address
Tucson, AZ USA
Position Highlights
The University of Arizona's College of Science invites you to apply for the role of Grant and Contract Administrator I.
In this position, you will join the Post Award Team and play a vital role in supporting the Department of Astronomy and Steward Observatory research faculty. Serving as a delegate on grant accounts, you will approve transactions, reconcile accounts, and work closely with Principle Investigators and Sponsored Projects Services to effectively manage awards. If you are looking for an opportunity to contribute to a collaborative team that supports innovative research and scientific discovery, we encourage you to apply and join us.
The College of Science brings together students with a wide range of interests, from environmental science to medicine and technology, who are driven by curiosity and discovery. Students learn from internationally recognized faculty who lead groundbreaking research and contribute to advancements in scientific knowledge and teaching practices. Through hands-on research opportunities and mentorship, students develop creative solutions to complex global challenges while working within a collaborative academic environment. The College's mission emphasizes research excellence, interdisciplinary learning, community outreach, and the preparation of future scientists across core scientific disciplines.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities

• Reviews incoming awards and award modifications, including related documents and proposals, and supports proper set up in accordance with departmental procedures.
• Communicates new award details to Principal Investigators and their staff, providing clarification as needed.
• Assists with monitoring balances and expenditures and supports the closeout of assigned grants and contracts.
• Prepares and documents various expense transfers and position distribution updates in coordination with other teams in the department.
• Assists Principal Investigators by preparing monthly financial reports and/or ad hoc projections as necessary to support their research projects.
• Prepare and/or approve financial transactions for assigned sponsored project accounts, including PCard approvals, purchase requisitions, disbursement vouchers, interdepartmental billing forms, expense reimbursements, and salary expense transfers as necessary to ensure that the appropriate accounts and object codes are used.
• Acts as a resource for interpretation of post award University and Sponsor guidelines.
• Answers incoming post award questions and researches as needed.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively with a wide range of groups/individuals.
• Knowledge of basic accounting practices.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• One (1) year of relevant work experience is required, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience with University systems such as UAccess Financials, Research, Employee, and Analytics, or similar systems.
• Experience working with sponsored grants and contracts.
• Working experience with Microsoft Excel, Word and Outlook.

FLSA
Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Research
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$53,039 - $66,299
Compensation Type
salary at 1.0 full-time equivalency (FTE)
Grade
7
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represents a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
PC1
Job Family
Grant & Contract Admin
Job Function
Research
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
8/3/2026
Expected End Date
Contact Information for Candidates
Jennifer Pierson
Manager, Grants and Contracts
jpierson@arizona.edu
Open Date
7/15/2026
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.