Contract Localization Coordinator Jobs in Alabama

Position Description:Manage information needed for larger scope and complex projects to procure, fabricate, integrate, and deliver fully integrated modules in alignment with contract documents to project sites. Liaise with vendors, owners, and site teams to ensure project engineering documentation aligns with contract documents and specifications.

Essential Duties & Key Responsibilities:

• Manage document control process and distribution of current contract documents for larger scope and complex projects.
• Assist xPL Purchasing department to prepare scope of work documents for all trade disciplines.
• Manage Requests for Information (RFI) and submittal processes. Develop RFI responses and review submittals for accuracy. Input data into engineering system of record.
• Facilitate collaborative page-turn meetings for new bulletins, changes in scope and changes in condition resulting in modifications to integrated product.
• Review and submit shop drawings and submittals in accordance with contract documents.
• Manage Potential Change Orders (PCO) process and associated risks, identify rough order of magnitude (ROM) costs, maintain communication of all change events with Operations and client, and provide Change Order Request (COR) backup documentation and address subsequent review comments. Negotiate change orders and verify accuracy of claims against contract documents.
• Collaborate with vendors and site teams to resolve issues and constraints related to project plans and product specifications.
• Routinely visit construction sites and integrators to develop relationships and conduct hands-on review of product construction and understand localization installation processes.
• Lead vendor coordination meetings, submittal reviews, and integrator project status meetings with relevant teams and project stakeholders.
• Collaborate with management to define, implement, and maintain standard operating procedures (SOPs) within team, for information flow, engineering tasks, and assigning responsibilities.
• Communicate critical path and coordination risks that impact project schedule. Maintain Submittal Register to manage Long Lead items. Communicate schedule impacts from scope changes and contract document revisions.
• Manage and review monthly pay applications. Participate in pencil draw pay application review and make revisions as required based on Engineering progress.
• Facilitate close-out process from submittals and document control through to development of close-out including tracking log, collection of close-out records, warranties, as-builts, Operations & Maintenance manuals (O&Ms), and spare parts, as needed per contract specifications.
• Manage project closeout meetings with vendors and help finalize all change orders and claims with teams.
• Provide guidance and resources for knowledge sharing and best practices for newly onboarded team members.
• Provide supervisory/team lead guidance to develop Central Engineering members.
• Contribute to lessons learned for continuously improve Central Engineering processes.
• Other activities, duties, and responsibilities as assigned.