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Requisition No: 881423 

Agency: Management Services

Working Title: Contract Manager I - 72004145

 Pay Plan: Career Service

Position Number: 72004145 

Salary:  $55,000.00 

Posting Closing Date: 09/03/2026 

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Contract Manager I
Division of Real Estate Development and Management
State of Florida Department of Management Services
This is an on-site position located in Tallahassee, FL

Position Overview and Responsibilities:

The incumbent administers Building Construction contracts; coordinates the activities of the Bureau of Building Construction Project Managers and other professionals involved in Fixed Capital Outlay (FCO) design and construction contracts; and develops and monitors projects progress and expenditures for release of funds.

Contract Monitoring & Compliance Support

Assist with monitoring, evaluating, and reporting contractor performance by reviewing tracking spreadsheets and documentation provided by Contract Manager II/Senior staff.
Maintain regular, routine communication with Facilities Managers and contractors through emails and scheduled phone calls, ensuring clear flow of information.
Ensure assigned reporting entries are completed within required timeframes and notify senior staff of issues requiring corrective action.
Maintain electronic contract files and hard copy documentation, ensuring records such as certificates of insurance, renewals, and performance notes remain up to date.
Document observed contractor deficiencies and escalated concerns to higherlevel Contract Managers for review, guidance, and corrective action planning.
Conduct site visits with supervision or direction from senior staff, documenting observations using established checklists.
Assist with maintaining current certificates of insurance and performance bond information as directed.
Assist with general contractor issue resolution by gathering information, documenting concerns, and preparing summaries for higherlevel review.
Participate in drafting and routing basic documents such as amendments or renewals under guidance.
Some travel may be required to support site inspections and meetings.

Invoice Review & Payment Processing Assistance

Review contractor invoices for accuracy by checking basic contract terms, deliverables, and required documentation before submitting them to Contract Manager II/Senior for approval.
Assist with comparing invoices to contractual obligations, tracking corrections, and documenting vendor discrepancies.
Track purchase orders, expenditures, and payment status, escalating issues or delays to senior staff.
Enter and process purchase orders and invoices in Ariba on Demand (AOD) following established procedures and oversight.

Coordination & Internal Administrative Support

Coordinate with Facilities Managers, bureau leadership, and other staff to gather information needed for reports, documentation updates, and contract files.
Assist in preparing required reports and dashboards used to monitor contractor performance.
Participate in meetings and training sessions related to contract compliance, procurement processes, and performance documentation.
Support communication efforts between REDM Operations, Facilities Managers, and contractors by relaying updates, reminders, and requests.

Other Duties as Assigned

Perform miscellaneous duties as required to support contract operations.

Knowledge, Skills, and Abilities:
Knowledge of the principles and techniques of the skilled building trades or mechanical repair work.

Ability to communicate effectively with vendors and Facilities Managers.
Basic knowledge of statutes, rules, and best practices related to state contracts (or ability to learn).
Skilled in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Ability to learn and apply contract terms, conditions, and performance requirements.
Ability to maintain organized and accurate records.
Ability to understand and follow rules, regulations, policies, and procedures related to purchasing and contracting.
Ability to evaluate information and identify issues for escalation.
Ability to work independently on routine tasks and seek guidance when needed.
Ability to establish and maintain effective working relationships.
Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, and Teamwork.

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):

Valid and applicable driver's license is required.

Minimum Qualifications:

Associate degree OR two years of clerical, administrative, contract support, or customer service experience. Equivalent combination of education and experience demonstrates ability to support contract administration and documentation.
Ability to travel
Ability to perform periodic standing, walking, and repetitive work activities

Preferred Qualifications:

Experience supporting procurement, contracting, or facility operations.
Florida Certified Contract Manager (or willingness to obtain).
Experience with Ariba on Demand preferred.

This position requires:

Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors' invoices or distribution of warrants to vendors are mandated to process, resolve, and comply as section 215.422 requires.

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS' Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida's state government. It is against this backdrop that DMS strives to demonstrate its motto, "We serve those who serve Florida."

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.  State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan.    As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our agency recruiter for guidance and answers to questions through the following email addresses provided:

DMS.Ability@dms.fl.gov

DMS.Veterans@dms.fl.gov.

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. For purposes of requesting reasonable accommodations, as mentioned above, the agency hiring authority is the DMS Human Resources office, which the candidate can reach at (850) 488-2707.

Successful completion of background screening will be required for this position.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans' Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.