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Conference Room Assistant Jobs in California (NOW HIRING)

Sidley

Administrative Assistant

Los Angeles, CA

$55K - $65K/yr

Coordinate guest arrivals and conference room hospitality services. * Maintain a positive first impression of the office environment. Facilities & Office Operations * Assist with facilities-related ...

Sowards Law Firm

Receptionist

Campbell, CA · On-site

$22.50 - $24.50/hr

Manage calendars and conference room scheduling. Receive, process, and distribute mail and deliveries. Maintain a clean, organized, and inviting reception area. Assist with client intake and document ...

Lennar

Administrative Assistant

Corona, CA · On-site

$20.37 - $30/hr

Administrative Assistant We are Lennar Lennar is one of the nation's leading homebuilders ... Perform all other assigned duties, including managing the main conference room calendar and ...

KR Wolfe

Office Administrator

Lakeside, CA · On-site

$22 - $25/hr

Greet and assist visitors, clients, vendors, and employees. * Maintain filing systems and company records as needed. * Coordinate conference room scheduling and manage meeting room calendars.

KR Wolfe

Office Administrator

Lakeside, CA · On-site

$18.50 - $25.25/hr

Greet and assist visitors, clients, vendors, and employees. * Maintain filing systems and company records as needed. * Coordinate conference room scheduling and manage meeting room calendars.

KR Wolfe

Office Administrator

Lakeside, CA · On-site

Greet and assist visitors, clients, vendors, and employees. * Maintain filing systems and company records as needed. * Coordinate conference room scheduling and manage meeting room calendars.

Noblesoft Technologies

Webcast Support

Santa Clara, CA · On-site

$18.75 - $25/hr

Provide expert Conference Room AV Support, including troubleshooting and resolving technical issues ... * Assist in troubleshooting Microsoft Teams Meetings, offering guidance and solutions to ensure ...

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Infographic showing various Conference Room Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Office/Administration - Executive/Administrative Assistant

Foothill Ranch, CA • On-site

Mindlance
Recruiting and Staffing Services • 1 - 5K employees
Learn more about Mindlanceexternal

$17.25 - $22.75/hr

Other

Posted 4 days ago

Job description

Office Administrator

The Office Administrator organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. This role will support print device and mail services, office and supply inventory management, conference room/AV support and general office administration. Energetic experienced professional who can wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.

Major Duties And Responsibilities
  • Print Device: Deliver paper for all office equipment. First responder for print device issues and escalation to tech services if needed. Ensure proper maintenance and usage of all equipment and supplies.
  • Mail/Shipping & Receiving: Process all outgoing pre-stamped personal US Government Client and business FedEx packages. Verify, sign, deliver and record all incoming/outgoing Accountable Mail. Sort and deliver incoming FedEx, DHL, UPS, Staples packages and all U.S. Postal Service mail. Handle "rush" pick-up/delivery requests. Maintain and provide specialized mailing forms i.e. Express, Registered, Certified and Insured. Daily interaction and updates with vendors to ensure that procedures and work standards for the Mail Center operations are maintained.
  • Conference Center Support: Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC). Prepares coffee and set out snacks as needed.
  • Office & Food Supply Management: Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building. Manage, maintain, clean, and organize Supply stops and Storage areas, including re-fill of coffee and water machines (Copier/Kitchenette). Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart).
  • Office Support Services: Assist with special projects as needed e.g. employee desk moves. Create and maintain office phone list and desk assignments. Track "Customer" personnel moves. Preparing business correspondence, agendas, and presentations, using Microsoft Office. Scheduling, coordinating and catering ordering for meetings, events and other similar activities.
  • General / Communication: Identify, evaluate, research, and recommend solutions to office services related issues. Coordinating between departments and operating units in resolving day-to-day administrative issues. Assisting with administrative management, directory maintenance, logistics, equipment and storage. Actively participate in Emergency Fire Warden Safety program for campus locations. Base location is Front Desk as receptionist.

Basic Qualifications Bachelor's Degree from accredited institution 3-5 years of administrative experience Exceptional customer service skills Excellent interpersonal and communication skills (written and verbal) Ability to handle multiple tasks, projects with competing priorities and tight deadlines Strong organizational skills and attention to detail Strong adaptability, flexibility and resourcefulness while maintaining a professional attitude Must be a team player Proficient in Microsoft Office (Word, Powerpoint, Excel) Tech Savvy Must be able to lift 50 pounds EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."

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About Mindlance

Sourced by ZipRecruiter

Mindlance is a multinational staffing and services firm based in the Greater NYC area. We have 14 offices across the United States, Canada, and India. We match talented people to Fortune 500 and Fortune 1000 companies across industries. We have been in business since 1999 and are recognized by Staffing Industry Analysts (SIA) as one of the fastest-growing U.S. staffing firms. Our rapid growth means more jobs, more projects, and more opportunities for you. Our core philosophy means that you work with an organization that truly values and recognizes you.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Union, NJ, US

Year founded

1999

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