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Conference Events Jobs in Pennsylvania (NOW HIRING)

Heihotels

Conference Services Manager

Harrisburg, PA · On-site

$65K - $70K/yr

Yes Overview Create the desired conference and meet clients' needs through active communication ... Detailed execution of all banquet event orders generated by the Convention Services Department.

The Institutes

Meetings & Events Manager

Malvern, PA · On-site

Meetings and Events Manager In collaboration with the AVP of events, the Meetings and Events ... Provide on-site program assistance (i.e. attend pre-conference, advance all functions, verify room ...

LB Capital

Event Manager

Bristol, PA · On-site

... Conference as well profitability across all events.. The ideal candidate will have a strong background in event management, excellent leadership skills, and a proven track record of success in the ...

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Conference Events information

See Pennsylvania salary details

$12

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$29

How much do conference events jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for conference events in Pennsylvania is $18.98, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $23.37 per hour, depending on experience, location, and employer.

What are conference events?

Conference events are organized gatherings where professionals, academics, or enthusiasts from a particular field come together to share knowledge, network, and discuss topics of mutual interest. These events typically include keynote speeches, panel discussions, workshops, and networking sessions. Conference events can be held in-person, virtually, or as hybrid events, and they are often structured around a central theme or industry focus. Attending conference events offers opportunities for learning, professional development, and building valuable connections.

What are the key skills and qualifications needed to thrive as a conference events coordinator?

To thrive as a Conference Events Coordinator, you need strong organizational abilities, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving, and interpersonal skills are crucial for managing vendors, clients, and attendees. These skills ensure seamless event execution, positive attendee experiences, and the successful achievement of event goals.

What are some common challenges faced by conference events coordinators, and how can they be managed effectively?

Conference Events coordinators often encounter challenges such as last-minute changes in attendee numbers, vendor delays, and unexpected technical issues during events. Effective management involves proactive planning, creating detailed contingency plans, and maintaining clear communication with all stakeholders. Building strong relationships with reliable vendors and being adaptable under pressure are also key to ensuring a smooth and successful event. Regular team check-ins and thorough debriefs after each event help refine processes for future conferences.

What is the difference between Conference Events vs Event Coordinator?

AspectConference EventsEvent Coordinator
Primary FocusPlanning and managing large-scale conferences and conventionsCoordinating various types of events, including meetings, weddings, and corporate functions
Work EnvironmentConference centers, hotels, or dedicated event venuesVaried settings such as hotels, corporate offices, or outdoor locations
Required CredentialsEvent planning certifications, hospitality or related degrees often preferredEvent planning experience, organizational skills, sometimes certifications
Industry UsageCommonly used in corporate, academic, and large-scale event industriesUsed across diverse event types in various industries

Conference Events professionals specialize in organizing large-scale conferences and conventions, requiring specific skills and credentials. Event Coordinators have a broader scope, managing various event types across different settings. While both roles involve planning and logistics, Conference Events focus on high-profile, large gatherings, whereas Event Coordinators handle a wider range of events.

What are the most commonly searched types of Conference Events jobs in Pennsylvania?

The most popular types of Conference Events jobs in Pennsylvania are:

Conference Events jobs near you
Infographic showing various Conference Events job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 24% Part Time, 1% Temporary, and 1% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $39,473 per year, or $19 per hour.

Meetings & Events Specialist - Channel Events & Trade Shows

Thermo Fisher Scientific

Pittsburgh, PA • On-site

Full-time

Posted 28 days ago

Thermo Fisher Scientific rating

7.8

Company rating: 7.8 out of 10

Based on 430 frontline employees who took The Breakroom Quiz

171st of 546 rated manufacturers

Job description

Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Able to lift 40 lbs. without assistance, Office
Job Description
The Meetings & Events Specialist - Channel Events & Trade Shows plays a key role within Thermo Fisher Scientific's Strategic Meeting Management team, leading the planning and execution of our participation at channel meetings, trade shows, and industry conferences.
This position serves as the project manager responsible for coordinating participation across multiple businesses, divisions, and functional teams. Working closely with business stakeholders, marketing teams, suppliers, and event agencies, the role ensures our presence at strategic events is aligned, efficient, and delivers value to participating businesses.
Primary responsibilities include managing Thermo Fisher participation at channel partner meetings hosted by our distribution businesses, as well as selected large-scale trade shows and conferences that require centralized planning and cross-business coordination.
Location: Pittsburgh, PA. Relocation assistance is NOT provided.
  • Must be legally authorized to work in the United States without sponsorship.
  • Must be able to pass a comprehensive background check, which includes a drug screening.

What Will You Do?
Lead Channel Meetings, Trade Shows & Conference Planning
  • Serve as the project manager for Thermo Fisher participation at internal channel partner meetings and commercial events. (Self-manufacturing businesses participating in Customer Channel Group events)
  • Develop project plans, timelines, budgets, communication plans, and planning schedules.
  • Coordinate supplier showcases, exhibit spaces, meeting rooms, sponsorships, demonstrations, and business presentations.
  • Facilitate planning meetings and drive alignment across participating businesses and stakeholders.
  • Act as the primary point of contact between participating businesses, event organizers, exhibit partners, and external suppliers.
  • Manage all project deliverables from planning through onsite execution and post-event evaluation.

Drive Cross-Business Collaboration
  • Partner with commercial, marketing, and business leadership teams to understand objectives and participation requirements.
  • Coordinate multiple Thermo Fisher businesses participating within a shared event footprint.
  • Balance business priorities while maintaining a consistent and professional company presence.
  • Establish clear roles, responsibilities, and communication pathways among stakeholders.
  • Lead issue resolution and decision-making throughout the planning process.

Manage Event Execution & Vendor Partnerships
  • Coordinate exhibit planning, booth requirements, sponsorship deliverables, meeting space management, and onsite logistics.
  • Partner with exhibit houses, production agencies, venues, and suppliers to ensure successful execution.
  • Manage contracts, project timelines, shipping schedules, material handling, and event assets.
  • Travel to selected events to oversee setup, execution, and dismantle activities.
  • Provide onsite leadership, troubleshoot challenges, and support participating teams throughout the event.

Financial Management & Continuous Improvement
  • Develop and manage event budgets, forecasts, and reconciliations.
  • Track participation costs and support financial reporting activities.
  • Maintain project documentation and planning records.
  • Conduct post-event reviews and identify opportunities to improve efficiency, effectiveness, and stakeholder satisfaction.
  • Develop and maintain planning tools, templates, and best practices for channel meetings and trade shows.

How Will You Get There?
  • Highly organized project manager with the ability to manage multiple complex initiatives simultaneously.
  • Skilled at building relationships and influencing stakeholders across a matrixed organization.
  • Strong financial acumen with experience managing budgets, contracts, and vendors.
  • Excellent communication, facilitation, and problem-solving skills.
  • Passion for delivering high-quality event experiences while continuously improving processes.

Non-Negotiable Hiring Criteria
  • High School Diploma or GED equivalent required
  • Minimum 5 years of experience in event management, trade show management, exhibit marketing, conference planning, or related disciplines.
  • Strong project management skills with the ability to manage multiple complex initiatives simultaneously.
  • Experience working directly with senior leaders, commercial teams, and cross-functional stakeholders.
  • Excellent communication, facilitation, and stakeholder management skills.
  • Demonstrated budget management and financial reconciliation experience.
  • Willingness to travel approximately 25-35%, including onsite event support and occasional weekend work.
  • Must have unrestricted work authorization.
  • This position has not been approved for relocation assistance.

Why This Role Matters
Some of Thermo Fisher's most important customer, partner, and commercial interactions occur at channel meetings, industry conferences, and trade shows. These events require coordination across multiple businesses, stakeholders, and suppliers to deliver a unified and impactful presence.
This role serves as the connector that brings those efforts together. Through strong project management, stakeholder alignment, and operational excellence, the Meetings & Events Specialist - Trade Shows & Channel Events helps ensure that our participation at these strategic events reflects the strength of Thermo Fisher Scientific and delivers value to every participating business.

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