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Conference Events Manager Jobs in New York (NOW HIRING)

Compass Group

CONFERENCE CENTER PLANNER

New York, NY · On-site

$76K - $80K/yr

... event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

... event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ...

Rapport

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

... event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ...

Compass Group

CONFERENCE CENTER PLANNER

New York, NY · On-site

$76K - $80K/yr

... event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ...

Rapport

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

... event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

... event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY

$76K - $80K/yr

... event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

... event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ...

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Conference Events Manager information

What is a conference events manager?

Conference Events Managers are professionals responsible for planning, organizing, and overseeing conferences, meetings, and large-scale events. They handle everything from budgeting and venue selection to coordinating logistics, managing vendors, and ensuring the event runs smoothly. Their role often involves collaborating with clients, delegating tasks to staff, and troubleshooting issues on the day of the event. Effective communication, organization, and problem-solving skills are essential in this role.

What are the key skills and qualifications needed to thrive as a conference events manager?

To thrive as a Conference Events Manager, you need strong organizational abilities, project management experience, and a background in event planning, often supported by a degree in hospitality, communications, or a related field. Proficiency with event management software, budgeting tools, and registration platforms is typically required, and certifications like CMP (Certified Meeting Professional) can be advantageous. Excellent interpersonal skills, attention to detail, and the ability to handle high-pressure situations help you excel in coordinating teams and ensuring client satisfaction. These skills and qualities are vital because they enable you to deliver seamless, successful events that meet objectives and exceed stakeholder expectations.

What are some common challenges faced by conference events managers when coordinating large-scale events?

Conference Events Managers often face challenges such as managing last-minute changes from speakers or vendors, ensuring seamless communication among diverse teams, and handling unexpected logistical issues like technology glitches or sudden changes in attendee numbers. Balancing the needs of multiple stakeholders while staying within budget and timeline constraints is a frequent pressure point. Successful managers are proactive in contingency planning and excel at quick problem-solving to ensure events run smoothly.

What cities in New York are hiring for Conference Events Manager jobs?

Cities in New York with the most Conference Events Manager job openings:

Conference Events Manager jobs near you
Infographic showing various Conference Events Manager job openings in New York as of August 2026, with employment types broken down into 86% Full Time, 13% Part Time, and 1% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution.

Conference Center Coordinator

Cravath, Swaine & Moore LLP

New York, NY • On-site

$60K - $70K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 7 days ago

Job description

OVERVIEW
The Conference Center Coordinator is the point of contact for all visitors, Conference Center users and client requests. The Coordinator is responsible for greeting all external guests and booking all onsite meetings and internal special functions using Rendezvous Booking Software.
RESPONSIBILITIES
  • Reserves conference rooms and spaces, and liaises with other departments to ensure all needs are met;
  • Coordinates all conference and meeting needs including: catering, signage, materials, floor plans, room set-up, speaker arrangements, registration table set-ups and audio-visual requirements;
  • Communicates directly with clients before, during and after their events, maintaining a positive relationship and responding to inquiries and requests in a timely manner;
  • Efficiently handles numerous phone calls and emails with new booking requests and changes;
  • Accurately enters all event information into Rendezvous software system to ensure all staff have event information readily available and can respond to any/all client requests;
  • Creates floor plans and layouts using Visio software in a timely and efficient manner;
  • Provides on-site support, including creating name tags and table tents, copying and printing, coat check, setting out materials and signage, greeting, directing and escorting clients;
  • Assists with directing clients to the coat room, training/breakout rooms, pantry areas, the Conference Center, Business Center, cafeteria, their hotel or area restaurants, etc.;
  • Assists clients with any copying and printing requests;
  • Delivers emergency messages immediately to partners and clients in meetings;
  • Answers telephone and consoles, directs inquiries and takes messages. Assists callers with conference calls and overseas calls;
  • Meets, greets and directs clients and visitors to the Firm as point of contact after Security;
  • Registers incoming visitors into MyKastle system;
  • Follows the correct procedures for notifying hosts and directing visitors, as needed;
  • Answers client questions concerning conference space, set-up, AV equipment and Conference Center capabilities;
  • Keeps Conference Center desk area neat and well stocked with supplies;
  • Produces and circulates reports of upcoming booking details;
  • Maintains consistent lines of communication between clients and management team, and escalates to Manager of Events and Conference Services when needed;
  • Provides Manager of Events & Conference Services with feedback;
  • Assists Manager of Events and Conference Services with coordinating staff training when necessary; and
  • Performs other duties, as assigned.

QUALIFICATIONS
  • High School diploma or equivalent required; college degree strongly preferred;
  • Preferably 3+ years of reception, hospitality and event planning experience in a corporate environment;
  • Excellent oral and written communication skills;
  • Strong organizational, project and time management skills;
  • Proficiency in Rendezvous or comparable Booking Software;
  • Knowledge of MyKastle or comparable Visitor Management Solution;
  • Knowledge of Microsoft Office;
  • Proficiency in Visio software a plus;
  • Proficient in use of Cisco phones;
  • Interfaces and communicates effectively with lawyers, staff and employees of all levels to implement successful events;
  • Excellent organizational and administrative skills with the ability to prioritize and carry out multiple tasks simultaneously;
  • Maintains a consistently pleasant and professional demeanor, with a willingness to take ownership and responsibility;
  • Works well under pressure and carries out responsibilities with little supervision;
  • Punctual, dependable and dedicated to achieving operational excellence;
  • Discreet, ethical and committed to maintaining a high degree of confidentiality;
  • Able to work independently, meet multiple deadlines and respond well to change; and
  • Availability to work overtime, as needed.

This position is located in our New York office. The hours for this position are 9:00 a.m. to 5:00 p.m., Monday through Friday. The estimated salary range for this position is $60,000 to $70,000 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.

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