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Concur Administrator

Job Description

Department: Accounting

Job Status: Full-Time

FLSA Status: Salary-Exempt

Reports To: Procure to Pay Manager

Location: The Woodlands, TX

Amount of Travel Required: Minimal

Work Schedule: Monday - Friday; 8 a.m.- 5 p.m.

Positions Supervised: None

AIP Level: Level 7

POSITION SUMMARY:

The Concur Administrator is responsible for the administration, governance, and optimization of Beusa’s Concur expense management platform. This role ensures the integrity, compliance, and efficiency of employee expense reporting by managing system configuration, auditing expense reports, analyzing spending data, and providing user support.

The position serves as the internal subject matter expert for Concur, partnering closely with SAP Concur and internal stakeholders across Accounting, HR, Supply Chain, and IT to administer the platform, maintain strong controls, improve processes, and support company policies related to travel and expense management. 

The ideal candidate is Concur certified, detail-oriented, analytical, and capable of driving continuous improvements in expense management, reporting, and policy compliance.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may")

• Serve as the system administrator and internal subject matter expert for SAP Concur.
• Maintain system configuration, user access, workflows, and approval hierarchies.
• Manage the onboarding of new employees into the Concur platform and maintain user profiles.
• Audit expense reports to ensure compliance with company policies and internal controls.
• Identify potential policy violations, unusual spending patterns, and areas of risk.
• Partner with Accounting and AP teams to ensure accurate expense reporting and proper accounting treatment.
• Analyze expense data and generate reporting and analytics to identify spending trends and cost optimization opportunities.
• Develop dashboards and insights for leadership related to travel and expense activity.
• Troubleshoot system issues and provide support to employees submitting expense reports.
• Coordinate with SAP Concur support and internal IT teams to resolve system issues.
• Develop and maintain documentation, user guides, and training materials.
• Lead Concur training sessions and communicate expense policies during new employee orientations.
• Continuously evaluate and improve expense management processes and controls.
• Ensure compliance with company policies, internal controls, and audit requirements related to travel and expense reporting.
• Performs other related duties as assigned to assist with successful operations and business continuity.

POSITION REQUIREMENTS

• Must be legally authorized to work in the United States without the need for sponsorship.
• Must be at least 18 years of age or older.
• Successfully passes all applicable general pre-employment testing including but not limited to background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).
• Overtime may be required and in person, predictable attendance in The Woodlands, TX.

• Valid U.S. Driver's License required. Most employment is contingent upon meeting company driving standards, including 3-year U.S. driving history and an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.

EDUCATION/EXPERIENCE LEVEL

• Bachelor’s degree in Accounting, Finance, or a related field. An equivalent combination of education, specialized training, and relevant professional experience will be considered in lieu of a formal degree.
• 5 years of experience administering Concur or a similar expense management system.

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

• Experience managing, auditing, ensuring compliance of corporate expense reporting and travel policies.
• Experience working within Accounting, AP, or Finance environments preferred.
• Concur Administrator Certification required.
• Ability to develop analytics and reporting related to expense management.
• Strong Excel and data analysis skills.
• Experience working with ERP systems (Oracle experience preferred).
• Understanding of accounting principles related to expense recognition and reimbursement.
• Strong attention to detail and internal control awareness.
• Excellent problem-solving and troubleshooting abilities.
• Strong communication skills with the ability to train and support employees across the organization.
• Ability to work cross functionally with Accounting, HR, IT, Supply Chain, and Operations.
• Process-improvement mindset with the ability to optimize workflows and system configurations.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee works indoors in an office setting, primarily sitting for extended periods at a desk station. The role requires keyboarding and repetitive motions with wrists, hands, and fingers. Vision abilities required include close vision and the ability to adjust focus while reading and staring at a computer monitor. The Employee must speak clearly and audibly, and have the ability to hear, understand, and distinguish speech and other sounds (e.g., building alarms) from in person speech, telephone, or remote communication. While in the office, the Employee may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the Employee should be able to independently lift 25 lbs. No adverse environmental conditions are expected.

Work hours may include early morning, late evenings, and weekends, depending on business necessity.

AAP/EEO STATEMENT

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

Last Revised 05/2026.