Compliance Policy Procedure Manager Jobs (NOW HIRING)

Job Requisition: JR102039 Associate Athletic Director Compliance & Administration (Open) Job Posting Title: Associate Athletic Director Compliance & Administration Department: CC00346 WM001 | ATHL | Compliance Job Family: Staff - Compliance Worker Sub-Type: Regular (benefited) Job Requisition Primary Location: Kaplan Arena Primary Job Posting Location: Posting Location - William & Mary

Job Description Summary: The Department of Intercollegiate Athletics at William & Mary is dedicated to the pursuit of excellence in all its endeavors. We are committed to an outstanding intercollegiate athletics program by:

• Forging an environment that demands success with integrity.
• Winning championships.
• Empowering leaders.
• Building a championship culture.
• Elevating the prestige of the University.
• Instilling pride and respect.
• Remaining true to our Core Values of Accountability, Belonging, Creativity, Integrity, and Service.

As a member of NCAA Division I, Patriot League, and CAA, the university must ensure compliance with the associations’ rules and regulations. This position is responsible for developing, implementing and maintaining a comprehensive NCAA Division I, Patriot League, CAA, Virginia State, and institutional compliance program for W&M Athletics. The incumbent is responsible for coordinating, implementing, facilitating, overseeing and evaluating all facets of the Athletics Compliance Program, which includes but is not limited to: eligibility and financial aid certification; graduation data and academic progress reporting; and monitoring and educating student-athletes, coaches, and administrators.

• Master’s degree.
• Significant experience working in Athletic Compliance or institutional compliance/policy development.
• Significant knowledge of NCAA rules and regulations, with a demonstrated ability to track legislative changes and interpretations of the rules and perform analysis of the application of rules as intended.
• Demonstrates high level analytical skills and must be able to demonstrate a high level of expertise in applying the rules and interpretations.
• Excellent oral, written, and interpersonal communication skills, and demonstrated success with public speaking.

• J.D.
• Experience in athletic coaching or administration.
• Several years experience in a compliance office at an NCAA Division I or Division II member institution, conference office, and/or the NCAA National Office.

Manages prospective student‑athlete admissions process including acting as liaison between coaching staff, department, and Admissions. Compliance department employees must work under tight time constraints and to provide correct and complete information. Evening and weekend work outside of normal duty hours required during heavy periods, mainly prior to each semester start. This position requires the ability to maintain confidentiality and appropriately handle sensitive information, particularly in dealing with a wide variety of populations (e.g., faculty, staff, and students) of varying levels of education and skills in communication. This is a restricted position subject to the availability of funding. This position requires adherence to all applicable NCAA, conference, and institutional rules and regulations.

60% - Compliance Policy Development and Department Oversight: Be knowledgeable and current with all applicable NCAA, conference and department rules and regulations. Provide written updates and interpretations of current, new and proposed NCAA and conference rules and regulations. Research and respond to inquiries regarding rules and compliance interpretations. Oversee and ensure departmental compliance with all NCAA, conference and institutional rules and regulations governing recruiting, amateurism, awards and benefits, playing and practice seasons, and sports camps and clinics. Maintain the compliance policy and procedures manual, camps and clinics manual, and the Student‑Athlete Handbook. Develop and implement systems and procedures to ensure compliance and tracking of all NCAA and conference rules (i.e., recruiting, financial aid limits, playing season, eligibility, etc.). Maintains utilization and operation of the institutional compliance software system in an effort to ensure that all coaches, staff and administrators are up‑to‑date on how to operate the systems and properly monitor functional usage to review official/unofficial visits, CARA, complimentary tickets, recruiting activity, playing and practice logs, GIAs, declaration of playing seasons, roster management, etc. Triages technical issues as necessary and/or appropriate. Oversee all Name Image and Likeness (NIL) compliance and processes inclusive of NIL Go and CAPS operating systems. Athletic Department liaison with Financial Aid, Registrar, Admissions, the NCAA Eligibility Center, the Patriot League and the CAA Compliance Offices to ensure institutional compliance. Manages prospective student‑athlete admissions process including acting as liaison between coaching staffs, department and Admissions. Work closely to monitor sport financial aid limitations and department athletic scholarship budgets. Work closely with Admissions and Financial Aid offices in issuing athletic grants‑in‑aid agreements. Provide information and/or, prepare reports for documentation submitted to the NCAA and conferences to include, but not limited to: squad lists, drug consent forms, waivers, NCAA violations, appeals, Revenue Distribution report, Sport Sponsorship and Demographic report, Equity in Athletics Disclosure Act report, and APR/graduation rate reports. Work in conjunction with the University President, Director of Athletics, Deputy Director of Athletics/Senior Woman Administrator, Faculty Athletic Representative in the investigation and/or reporting of alleged violations.

• Work closely to monitor sport financial aid limitations and department athletic scholarship budgets.
• Work closely with Admissions and Financial Aid offices in issuing athletic grants‑in‑aid agreements.
• Provide information and/or, prepare reports for documentation submitted to the NCAA and conferences to include, but not limited to: squad lists, drug consent forms, waivers, NCAA violations, appeals, Revenue Distribution report, Sport Sponsorship and Demographic report, Equity in Athletics Disclosure Act report, and APR/graduation rate reports.
• Work in conjunction with the University President, Director of Athletics, Deputy Director of Athletics/Senior Woman Administrator, Faculty Athletic Representative in the investigation and/or reporting of alleged violations.

10% - Continuing Eligibility Process: Coordinates department academic eligibility processes and procedures, coordinates academic eligibility process with the Academic Support Services office, and reviews all continuing eligibility certifications. Communicates any eligibility concerns with Academic Support Services, student athlete and coaching staffs upon certification review. Coordinates eligibility certification meetings with University Registrar and Faculty Athletic representative.

10% - Compliance Education & Programs: Develop and coordinate pro‑active rules education seminars/materials for student‑athletes (yearly), coaches (monthly), and all athletic staff members (monthly) on NCAA and conference rules and regulations. Develop educational materials/presentations for support departments (Registrar, Alumni Office, Development Office, Financial Aid, and Residence Life) on a yearly basis. To participate in continuous training and development including attending the NCAA Regional Rules Seminar and conference compliance meetings.

20% - Leadership/Staff Operations: Supervise the Compliance and Academic Support Services staff, including but not limited to interns and student workers. Expectations are clear, well communicated, and relate to the goals and objectives of the department or unit. Staff receive frequent, constructive feedback, including interim evaluations as appropriate. Staff have the necessary knowledge, skills, and abilities to accomplish goals. The requirements of the performance planning and evaluation system are met, and evaluations are completed by established deadlines with proper documentation. Performance issues are addressed and documented as they occur. Serve on the Director of Athletics’ Cabinet. Potential sport oversight of select sports. Other duties as assigned by supervisor.

Up to $90,000 commensurate with experience

A resume/CV and cover letter are required for this position.

JP0759 - Athletics Compliance Officer - Exempt - Salary - S14 Qualifications: Compensation Grade: S14 Recruiting Start Date: 2026-08-27 Position Restrictions: Restricted Funds EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Individuals selected for full-time staff positions will be required to complete a twelve (12) month probationary period in accordance with university policy.

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

William & Mary and the Virginia Institute of Marine Science (VIMS) are vibrant, innovative and engaged communities and we are delighted about your interest in a career with us.

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William & Mary offers a competitive range of benefits that support employee well‑being and professional growth, including access to on-campus fitness facilities, university libraries, and other wellness resources. Educational assistance, professional development opportunities, and a robust holiday schedule are also available.