Community Programs Assistant Jobs in Oregon (NOW HIRING)

Priority Application Deadline: August 31, 2026

FLSA Status: Non-Exempt

Starting Hourly Rate: $24.52 - $28.60 per hour

Work Location: Hybrid

In this role, you'll provide administrative, project coordination, and donor engagement support that help advance the philanthropic goals of the Community Programs team. The Development Specialist will also work closely with donors, volunteers, faculty, and colleagues across the Foundation and OHSU. Your day-to-day will include coordinating projects, events, and team initiatives, preparing briefing materials for donors and prospects, supporting reporting for donor meetings, maintaining donor and prospect data, and managing calendars. 

• Maintain the Managing Sr. Director of Development's calendar by planning and scheduling meetings, conferences, travel, and project/work time, ensuring strategic prioritization of events, meetings, and commitments
• Assist with proactive meeting preparedness for the Community Programs team, including drafting agendas and briefing materials, taking and distributing notes, and tracking follow-up steps
• Support the Community Programs team's administrative needs, which may include calendaring, invoice processing, reporting, database entry, and maintaining and managing donor and prospect data
• Respond to internal and external inquiries and route messages in an appropriate and timely manner
• Oversee other administrative tasks as assigned for the Community Programs team

• Provide dedicated project support for the Community Programs team
• Document and create processes for the unit's development activity and drive the execution of these items in collaboration with Community Programs team members
• Manage complex mailing projects for community partners
• Coordinate with other Foundation departments to execute on events and projects related to the Community Programs team

• Support Community Programs team members in meeting preparedness and follow-up, including gathering necessary support and briefing material, elevating key background and strategy points to development leadership as needed, and disseminating assignments after meetings and tracking follow-up steps
• Analyze and synthesize large amounts of information from development officers, research team members, and other sources, elevating key background and strategy points to development team members as needed
• As appropriate, represent the Foundation with potential donors, current donors, OHSU and Foundation colleagues, volunteers, and community members at events

• You're comfortable working in a fast-paced, reactive environment
• You have strong project management and organizational skills, with the ability to independently manage and prioritize multiple projects and tasks
• You have exceptional attention to detail
• You have demonstrated interpersonal skills and the ability to collaborate professionally, diplomatically, and productively with contacts at all levels, including faculty, council members, donors, and other colleagues
• You take initiative, are self-directed, and demonstrate a high level of accountability
• You have excellent verbal and written communication skills
• You're proficient in the Microsoft Office suite, with advanced knowledge of Outlook, Excel, and Word
• You're compassionate and culturally responsive, with the ability to work with internal and external individuals and groups from diverse backgrounds and lived experiences

• 2+ years of experience in an administrative support function
• Experience with project coordination
• Event fundraising experience preferred
• Foundation, healthcare, or university experience preferred
• Experience working in Salesforce or another CRM preferred

We want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply.

• Occasional hours outside of normal work hours for meetings or programs
• Hybrid schedule with onsite work required approximately 3 days per week (variable based on team needs, events, and other activities)
• Extensive computer-based work, including typing, meeting attendance, document review, and data entry
• Frequent interruptions and shifting priorities
• Some local travel may be necessary for events