Full Cycle Accounts Payable:
Full cycle AP means you don’t just “enter invoices”—you own the entire money-out process, making sure every vendor gets paid correctly, on time, and with proper approvals and accounting accuracy.
Being responsible for full cycle Accounts Payable (AP) means you handle the entire end-to-end process of how a company receives, approves, records, and pays its bills. It’s not just data entry—it’s ownership of the whole AP workflow from start to finish.
Here’s what that typically includes:
1. Invoice Intake & Processing
- Receiving invoices from vendors (email, mail, portals, or systems like SAP/Concur)
- Verifying that invoices are valid, properly formatted, and match purchase orders or agreements
- Coding invoices to the correct general ledger accounts and cost centers
2. Matching & Verification (3-way match)
- Matching:
- Purchase Order (what was ordered)
- Receiving documentation (what was delivered)
- Vendor invoice (what is billed)
- Resolving discrepancies (price differences, quantity issues, missing approvals)
3. Approval Workflow Management
- Routing invoices to internal approvers
- Following up to ensure timely approvals so payments aren’t delayed
- Enforcing company policies for approval thresholds
4. Expense Reimbursements
- Processing employee expense reports (often through tools like Concur)
- Verifying receipts, policy compliance, and proper documentation
- Ensuring timely reimbursement payments
5. Payment Processing
- Preparing payment runs (ACH, checks, wires, virtual cards)
- Scheduling payments based on due dates and cash flow strategy
- Ensuring payments are accurate and authorized before release
6. Vendor Management
- Maintaining vendor records (W-9s, banking details, contact info)
- Responding to vendor inquiries about payment status
- Resolving disputes or discrepancies with vendors
7. Account Reconciliation & Month-End Close Support
- Reconciling AP sub-ledger to the general ledger
- Ensuring all invoices are properly recorded in the correct period
- Accruing for invoices not yet received but incurred
- Supporting audits with documentation
8. Controls & Compliance
- Following internal controls to prevent duplicate payments or fraud
- Ensuring compliance with tax rules and company policies
- Maintaining audit-ready documentation
Company Description
Our expert team along with our strategic partnerships offer a collective experience in specialized staffing solutions and Process Improvement knowledge. We combine that insight with our dedication, knowledge, and resources to provide superior world-class service.
Visit our website www.envisionstaff.com for all of the current positions we are recruiting for. We have a dedicated local South Florida team for Accounting, Finance, Customer Service, HR, Sales, Marketing, Project Management, C-Suite as well as National presence in Manufacturing. What makes us so unique is our boutique connection to all the clients and candidates we serve.
Our Cii division offers consulting, lean training and six sigma certification and you can visit www.thecii.com for more details or just call us!!
Key Skills:
-Master of the accounting and finance recruitment universe.
-Sales ninja turned talent whisperer.
-Networking ninja with a knack for making friends everywhere I go.
-The ultimate matchmaker, connecting top talent with top-notch opportunities.
-Passionate about building relationships that stand the test of time.
-Committed to keeping the fun alive in the world of recruitment.
Let's chat and see how we can turn your career dreams into sunny realities! ️✨954-839-8477
Specialties:
-Temporary/Consulting
-Temp-to-Hire
-Direct Hire
-Project Solutions
-Training
-Finance and Accounting
-Financial Services
-Information Technology
-General Office
-Continuous Improvement
-Manufacturing Industry Recruiting