Client Experience Associate
Renier Hotopp Law Offices, LLC
On-site| MondayFriday, 8:30 AM 5:00 PM
Full-Time| Compensation: Based on Experience
Build and Lead Client Experience in a Growing Family Law Firm
Renier Hotopp Law Offices is seeking aSenior Client Experience Associateto take ownership of the client journey and help strengthen our systems, communication, and collections processes.
This isnot an entry-level role. We are looking for a confident professional who can manage client relationships, handle high-pressure conversations, and contribute to building a stronger, more efficient client experience program.
If you have experience inclient success, account management, collections, or legal client services and youre comfortable having direct conversations about expectations and payments, this role is for you.
About the Firm:
Renier Hotopp Law Offices is a boutiqueWisconsin family law firmwith offices in Burlington and De Pere. We focus exclusively ondivorce, custody, and family law matters, providing compassionate guidance and results-driven representation.
Who You Are:
- Confident and comfortable havingdirect conversations with clients
- Able to stay composed when dealing withfrustrated or high-emotion situations
- Strong sense of ownership and accountability
- Business-mindedyou understand how client experience impactsrevenue and retention
- Proactive, resourceful, and solutions-oriented
Why Join Us:
- High-impact role withgrowth potential
- Collaborative and supportive team environment
- Opportunity to helpbuild and improve a critical function within the firm
Responsibilities- Manage theclient experience from intake through active case stages
- Serve as the primary point of contact forclient communication and support
- Proactively follow up with clients to ensure clarity, satisfaction, and engagement
- Handlebilling questions, collections, and payment follow-upswith confidence
- De-escalate difficult situations and manageemotionally charged client interactions
- Collaborate with attorneys and staff to ensure timely communication and case updates
- Track all client activity and tasks inClio Manage (CRM/case management system)
- Improve processes related toclient satisfaction, retention, and collections
- ManageGoogle reviews and client feedback initiatives
What Success Looks Like:
- Clients feel informed, supported, and confident throughout their case
- Strong response times (within 24 hours)
- Increasedpositive reviews and client satisfaction scores
- Improvedcollections and reduced outstanding balances
- Clear, organized communication across clients and the internal team
QualificationsRequired:
- 3+ years of experience inclient success, customer success, account management, or client services
- Experience handlingbilling, collections, or payment conversations
- Ability to managedifficult or emotional client interactions professionally
- Strong communication skills (empathetic, clear, and confident)
- Highly organized with strong attention to detail
- Experience usingCRM systems or case management software
Preferred:
- Experience in alaw firm or legal environment (family law preferred)
- Familiarity withClio Manage
- Experience improving workflows, processes, or client experience systems
- Background inprofessional services (legal, healthcare, financial services)
Compensation$55,000 - $70,000/year
About Renier Hoptopp Law Offices, LLCRenier Hotopp Law Offices, LLC is a Wisconsin family law firm dedicated exclusively to helping individuals and families navigate some of lifes most difficult transitions. With offices in De Pere and Burlington, our team represents clients throughout eastern Wisconsin in all types of Family Law matters.
We understand that family law cases are deeply personal moments that shape clients futures. Our attorneys combine strategic advocacy with genuine compassion, guiding clients through complex legal issues while remaining focused on protecting their families, finances, and long-term stability.
Our firm is built on a collaborative team model that allows the team to work closely together to deliver responsive service and strong results. At Renier Hotopp Law, we are committed to clear communication, thoughtful strategy, and powerful representation both inside and outside the courtroom.