Client Service Associate Jobs in Prairie Village, KS

Love animals? Thrive on helping people? Enjoy creating exceptional experiences for both pets and their humans? If that sounds like you, keep reading. ????

We're looking for a full-time Client Service Representative (CSR) who brings positive energy, outstanding customer service skills, and a genuine passion for helping pets and their families. As the first and last impression of our hospital, you'll play a vital role in creating a welcoming, compassionate, and efficient experience for every client who walks through our doors.

If you're the kind of person who can juggle phone calls, appointments, client questions, and puppy cuddles—all while keeping a smile on your face—you'll fit right in.

As a key member of our veterinary team, you'll:

• Greet clients and patients warmly and professionally upon arrival.
• Create a welcoming and positive first impression for every pet and pet parent.
• Schedule appointments efficiently while helping clients find the best care options for their pets.
• Answer incoming phone calls, emails, and text messages with professionalism, empathy, and accuracy.
• Check clients in and out, process payments, and review invoices.
• Explain hospital services, policies, treatment plans, wellness programs, and preventative care recommendations.
• Assist clients with medication refills, appointment reminders, and follow-up communications.
• Maintain accurate client and patient records within the practice management system.
• Coordinate communication between veterinarians, technicians, assistants, and clients.
• Handle client concerns and resolve issues with compassion and professionalism.
• Educate pet parents on preventive care, wellness visits, vaccination schedules, and hospital resources.
• Support the medical team by ensuring client information is accurate and complete before appointments.
• Manage daily appointment flow and help maximize schedule efficiency.
• Assist with administrative tasks including filing, data entry, inventory support, and record management.
• Help maintain a clean, organized, and welcoming reception area and lobby.
• Build lasting relationships with clients through exceptional service and personalized care.
• Advocate for every pet and family by ensuring they feel heard, supported, and cared for throughout their visit.

You're not just looking for a job—you want to make a difference every day.

You have:

• A minimum of 2 years of customer service experience required.
• Previous veterinary, animal care, medical office, or client service experience preferred.
• Excellent communication and interpersonal skills.
• Strong multitasking abilities and attention to detail.
• The ability to remain calm, compassionate, and professional in fast-paced or emotional situations.
• Experience handling multiple phone lines, scheduling software, and computer systems.
• Strong organizational and time management skills.
• A positive attitude and team-first mindset.
• A genuine love for animals and the people who love them.
• The ability to provide exceptional service while maintaining accuracy and efficiency.

• Competitive compensation (depending on experience) including base pay and 401(k) match.
• Comprehensive health and wellness benefits that start on day one.
• Flexible work schedules to support your life outside of work.
• Paid Time Off (PTO) because we truly believe in a TREAT YOURSELF mentality.
• A BIG focus on learning and growing with opportunities for professional development.
• Mentorship and real career growth opportunities.
• A supportive team culture where your contributions matter.
• And the little (big) things, like comfy scrubs, four-legged coworkers, and lots of adorable patients.

If you're a Client Service Representative who wants to create meaningful connections, support exceptional veterinary care, and make a real impact on pets and their families every day, we'd love to meet you.

Questions? Contact our clinical staff recruiter at ashley@obrienvetgroup.com.