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Clerk Fire Department Jobs (NOW HIRING)

City of Los Angeles

Senior Administrative Clerk

Manhattan, NY · On-site

$18.75 - $24/hr

Main Street, Los Angeles, CA 90012 BACKGROUND The Los Angeles City Fire Department has a transfer opportunity for one Sr. Administrative Clerk. The Sr. Administrative Clerk position will be assigned ...

City of Los Angeles

Senior Administrative Clerk

New York, NY · On-site

$18.50 - $23.75/hr

Main Street, Los Angeles, CA 90012 BACKGROUND The Los Angeles City Fire Department has a transfer opportunity for one Sr. Administrative Clerk. The Sr. Administrative Clerk position will be assigned ...

City of Fresno, CA

Senior Administrative Clerk

Fresno, CA · On-site

$47K - $56K/yr

Fire Department Division: Fire Prevention & Investig Div Opening Date: 09/08/2026 Closing Date: 9 ... Senior Administrative Clerk is the advanced working/lead level class in the Administrative Clerk ...

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Clerk Fire Department information

What does a clerk in the fire department do?

A Clerk in the Fire Department is responsible for performing various administrative and clerical tasks to support the daily operations of the department. Their duties typically include managing records, processing paperwork, answering phones, scheduling appointments, and assisting with the preparation of reports. They help ensure that the department runs efficiently by handling correspondence, maintaining files, and providing support to both fire personnel and the public. Clerks play a crucial role in keeping the department organized and responsive.

What are the key skills and qualifications needed to thrive as a clerk in a fire department, and why are they important?

To thrive as a Clerk in a Fire Department, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, generally supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), records management systems, and sometimes knowledge of municipal procedures are typically required. Excellent communication, discretion, and the ability to multitask are valuable soft skills for this role. These skills ensure accurate record-keeping, efficient office operations, and effective support to fire department personnel in a critical public safety environment.

What are some common challenges faced by a clerk in a fire department and how can they be managed?

Clerks in a Fire Department often manage a high volume of administrative tasks such as processing incident reports, maintaining personnel records, and handling public inquiries. A common challenge is balancing urgent requests from fire personnel with routine duties, especially during emergency situations. Effective time management, clear communication, and proficiency with departmental software are essential to stay organized and responsive. Seeking support from colleagues and regularly updating skills can help clerks adapt to changing priorities and maintain efficiency.

What is the difference between Clerk Fire Department vs Fire Dispatcher?

AspectClerk Fire DepartmentFire Dispatcher
Primary RoleAdministrative support, record keeping, and clerical tasks within the fire departmentReceiving emergency calls, dispatching fire units, and coordinating response efforts
Required CertificationsGenerally none, but may include administrative or clerical certificationsEmergency Medical Dispatch (EMD), CPR, and dispatcher certifications
Work EnvironmentOffice setting within fire stations or administrative officesEmergency call centers, 24/7 shifts, high-stress environment
Employer & Industry UsageFire departments, municipal government officesEmergency services, public safety agencies

The main difference between a Clerk Fire Department and a Fire Dispatcher is their primary responsibilities. Clerks handle administrative and record-keeping tasks, while Fire Dispatchers focus on emergency call response and dispatching fire units. Both roles are essential to fire department operations but require different skills and certifications.

What cities are hiring for Clerk Fire Department jobs?

Cities with the most Clerk Fire Department job openings:

What states have the most Clerk Fire Department jobs?

States with the most job openings for Clerk Fire Department jobs include:

What are popular job titles related to Clerk Fire Department jobs?

For Clerk Fire Department jobs, the most frequently searched job titles are:

Infographic showing various Clerk Fire Department job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Senior Administrative Clerk - Fire Department - City of Fresno

Fresno, CA • On-site

Fresno Regional Workforce Development Board
See more jobs at Fresno Regional Workforce Development Boardexternal

$3.9K - $4.7K/mo

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 3 days ago

New

Job description

Employment Type
Full-Time
Monthly Salary Range
$3,946 - $4,733
Education
High School or Equivalent
Experience Level
Entry Level
Come and join the City of Fresno team and work towards achieving our mission of Building a Better Fresno!
Under supervision, incumbents may provide customer service to the public and perform complex and difficult clerical duties which require applying independent judgment to situations where standard procedures may not apply. Senior Administrative Clerk is the advanced working/lead level class in the Administrative Clerk series. Additionally, incumbents may serve as the lead direction for other clerical staff.
Current vacancies exist in the Fire Department and the Department of Public Works however; this class exists in multiple departments and the list generated from this recruitment will be used to fill future vacancies.
Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.
Duties may include but are not limited to the following:
  • Provides administrative and technical staff assistance to departmental personnel.
  • Composes, compiles, maintains, and processes a variety of correspondence, reports, records, and specialized documents.
  • Proofreads and prepares a variety of materials and correspondence with proper English usage, formatting, terminology, spelling, grammar, and punctuation in compliance with department policies to ensure clear, concise, and comprehensive communication.
  • Enters, edits, and retrieves data through various software and programs including, but not limited to, Adobe and Microsoft Office products.
  • Processes payments for bills and fees which includes accepting and logging payments and reconciling accounts.
  • Issues, receives, and processes various applications, permits, and other forms.
  • Operates modern standard office equipment; phones, computers, printers, scanners, copy machines, and more.
  • Monitors incoming constituent service requests and dispatches City units as assigned. Full job specifications available to be viewed at: https://www.fresno.gov/wp-content/uploads/2024/03/Senior-Administrative-Clerk-02_24.pdf

View "We Work For You" video to get an inside look at how rewarding it is to work for the City of Fresno: https://youtu.be/RjOUf52KPrk?si=NmkwtgYbTxdKcKOz
Requirements
Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for the examination.
Option 1:
High School diploma or GED equivalent
AND
Two (2) years of increasingly responsible paid general clerical experience. Specific to this Option 1 Minimum Qualification, one (1) year is defined as a minimum of 2080 hours.
Option 2:
Possession of an associate's degree, or equivalent completion of sixty (60) semester units, from an accredited college or university
AND
One (1) year of increasingly responsible paid general clerical experience. Specific to qualifying for Senior Administrative Clerk, one (1) year is defined as a minimum of 2080 hours.
Option 3:
A current and permanent City of Fresno employee pursuant to FMC Section 3-202 (p)(2) in the Administrative Clerk II classification.
Special Requirement(s):
Possession and continued maintenance of a valid California Driver's License may be required at time of appointment. Depending on assignment, it may be required to obtain and maintain a State of California Department of Justice (Penal Code section 11102.1) background clearance to become a certified fingerprint roller within six (6) months of hire. Depending on assignment, bilingual abilities may be required to meet departmental needs.
Eligibles certified for consideration to the Police, Fire or Airports Departments must successfully pass an extensive background investigation which may include a Computer Voice Stress Analyzer (CVSA) and/or polygraph test, and a department interview prior to employment.
Eligibles certified for consideration for this position will be required to successfully pass a Department interview and a Department of Justice fingerprint process prior to employment with the City of Fresno.
Benefits
PAY, BENEFITS & WORK SCHEDULE
UNIT 3: The Fresno City Employees Association, Inc. (FCEA)
HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents.
FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses.
DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings.
VACATION LEAVE: Accrue 8 - 14.66 hours per month based on years of service.
SICK LEAVE: Eight (8) hours per month, available after 90 days.
SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum.
HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days.
SHORT TERM DISABILITY: Provided through California SDI program.
BILINGUAL PREMIUM: PAY: $100 per month.
HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free.
RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security.
DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits include ownership of accumulated funds, compound interest earnings, and alternative distribution options.
Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1
HOW TO APPLY
For information on how to complete an online application, please visit the Help & Support tab. For NEOGOV Application Assistance, please call 1-855-524-5627 or email support@governmentjobs.com.
ONLY ONLINE APPLICATIONS AND MATERIALS ARE ACCEPTED and must be submitted by midnight on the closing deadline, or they will not be accepted for any reason.
Required licenses, certifications, and education must be verified with supporting documents. Foreign education must be evaluated by a credential evaluation service recognized by the U.S. Department of Education. Please ensure all relevant attachments are uploaded with your application.
For the work experience section, provide detailed descriptions of job duties for each position related to the specific role you are applying for. Resumes are not a substitute for completing this section and will only be reviewed as supplemental information, not for determining minimum qualifications.
For other City of Fresno employment opportunities, please view our Careers Homepage. If you have recruitment questions, please call our office at 559-621-6950. Our office is located at 2600 Fresno Street, Room 1030, Fresno, CA 93721.
THE SELECTION PROCESS
The selection process will consist of the following:
WRITTEN EXAMINATION-100%: The written examination may be conducted online and is designed to assess a candidate's knowledge in the following areas: English usage, spelling, grammar and punctuation; office practices/procedures, record keeping and filing; training practices; Word and Excel;
AND
Ability to proofread, provide lead direction, solve mathematical problems, apply public contact and judgment/ interpersonal skills.
The written exam is tentatively scheduled for the week of: October 19, 2026.
Candidates must achieve a passing score to qualify for the eligible list.
VETERAN PREFERENCE REGULATIONS
Qualified veterans who pass the examination may obtain five (5) additional points. Candidates applying for veteran's preference are required to submit a copy of their DD214 with their application during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran's preference credit is requested.
EQUAL OPPORTUNITY EMPLOYER
The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950 in advance of the examination.

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