Administrative Assistant to the Principal
Nativity Catholic School
Position Overview
The Administrative Assistant to the Principal provides high-level executive and operational support to ensure the efficient, professional, and compliant functioning of the schools administrative office. This role requires exceptional organizational ability, sound judgment, discretion with confidential matters, and strong execution skills.
The position supports strategic priorities, daily operations, and institutional compliance in alignment with Catholic school standards and accreditation requirements. The individual employed in this capacity reports directly to the Principal and works closely with the administration, faculty, school staff, parish staff, families, and diocesan representatives.
Core Responsibilities
Executive Operations Support
Manage the Principals calendar, priorities, and scheduling to optimize time and workflow
Draft, edit, and manage professional correspondence and official communications
Prepare reports, presentations, meeting agendas, and briefing materials
Track action items and follow-through on administrative initiatives
Maintain strict confidentiality regarding personnel, student, and institutional matters
Manage inbound inquiries and direct appropriately
Support internal communication systems (newsletters, announcements, scheduling updates)
Ensure timely and accurate dissemination of information
Office & Systems Management
Oversee daily front office workflow to ensure efficiency and professionalism
Maintain organized digital and physical filing systems
Support student records management and regulatory compliance
Assist in accreditation documentation and reporting requirements
Coordinate logistics for meetings, events, and school functions
Monitor office supplies and vendor relationships
Compliance & Institutional Support
Assist with documentation related to accreditation standards set by the Florida Catholic Conference
Support policy implementation and record-keeping procedures
Maintain organized documentation aligned with diocesan and school governance requirements
Required Qualifications
Associates or Bachelors degree preferred
3+ years of executive or senior administrative support experience
Strong proficiency in Microsoft Office and Google Workspace
Excellent written and verbal communication skills
Demonstrated ability to manage multiple priorities independently
High level of discretion and professional judgment
Preferred Qualifications
Experience in an educational, nonprofit, or faith-based organization
Familiarity with student information systems and compliance documentation
Understanding of Catholic school governance structures
Employment Details
Full-time position (12-month preferred)
Competitive salary commensurate with experience
Benefits package
Application Instructions
Qualified candidates should submit:
Cover letter outlining relevant administrative experience
Resume
Three professional references
Must complete aLevel II background screening