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Position Summary

The Bookkeeper I is an entry-level accounting position responsible for creating and recording the financial transactions that support SBR Events Group's catering and restaurant divisions. This includes posting information to accounting journals and accounting software from source documents such as customer invoices, cash receipts, and supplier invoices, and reconciling accounts to ensure their accuracy.

The role carries primary day-to-day responsibility for accounts receivable — preparing, distributing, and adjusting invoices and posting payments in Caterease and QuickBooks — and provides structured support to the AP Specialist on accounts payable activities. The Bookkeeper I also handles assigned administrative duties for the accounting office. Routine transactions are performed independently, with reconciliations and month-end work subject to review by the Accounting Director. This role is Tier 1 of SBR's bookkeeper career path.

Essential Duties & Responsibilities

Accounts Receivable (Primary Ownership)

• Prepare and distribute client invoices accurately and on schedule from approved event orders and contracts.
• Post receivables for both the catering, restaurant, and sauce divisions.
• Deposit and post cash receipts and electronic payments in Caterease and QuickBooks.
• Make account adjustments, including credit memos, returned items, and tip adjustments.
• Record cash receipts and make bank deposits in accordance with company cash-handling procedures.
• Monitor aging reports and flag past-due balances for follow-up.
• Support the Accounting Director in the monthly reconciliation of revenue accounts.
• Assist with local, state, and federal government reporting requirements as directed.

Accounts Payable (Support to AP Specialist)

• Receive and verify invoices and requisitions for goods and services.
• Match invoices to receipt of goods and purchase orders (three-way match).
• Obtain necessary approvals for payment.
• Take all reasonable early-payment discounts on supplier invoices.
• Enter approved invoices for payment and support timely weekly payment of supplier invoices.
• Support the AP Specialist with the weekly check run and prepare vendor checks for mailing.
• Support the AP Specialist with review of W-9s and setup of vendor accounts (system and hard copy).
• Assist the AP Specialist in the monthly reconciliation of payable accounts.

Administrative & General Support

• Provide clerical and administrative support to management as requested.
• Distribute parcels and other mail.
• Maintain organized digital and physical filing of invoices, receipts, and payment records in accordance with company retention practices.
• Follow all company accounting policies, internal controls, and cash-handling procedures.
• Maintain confidentiality of financial, payroll, vendor, and client information at all times.
• Perform other related duties as assigned by the Accounting Director.

Performance Standards

• Performs routine transactions independently, with reconciliations and month-end work reviewed by the Accounting Director.
• Manages multiple concurrent priorities and deadlines (daily posting, weekly check run, month-end support).
• Works effectively with internal staff, managers, vendors, and clients; communicates clearly and professionally.
• Demonstrates proficiency with technology, including Caterease, QuickBooks, and Microsoft Office.
• Follows established procedures, guidelines, and internal controls consistently.