Capitol Record Jobs in Washington (NOW HIRING)

Job Title: Administrative Assistant - United States Capitol Police- (USCP)

Location: Washington, DC/ United States Capitol Police- (USCP)

Contract: United States Capitol Police/ Washington, DC

Period of Performance: (1) base year and four (4) option years

Place of Performance: The primary place of performance shall be: 499 South Capitol St SW, Washington, D.C. 20003 However, contractor personnel will also be required to work at various locations around the Washington, D.C., Maryland, Virginia, (DMV) and at times, beyond the DMV area to support the USCP.

Start Date: TBD

Note:

Salary: Compensation: $37.74 - $41.65 (depending on experience/ compensation may be subject to change)

Additional:

• Highschool diploma or equivalent
• Minimum of 5 years of progressive administrative experience in logistics management or related field

Preferred Qualifications:

•Experience working in a federal government or law enforcement agency

•Knowledge of federal regulations and guidelines related to logistics operations

•Bachelor’s Degree or higher

Work Shift: Normal duty hours are Monday through Friday, in one of three shifts between the hours of 0600AM and 1800PM. Shift will be based on Department staffing needs.

Security Clearance:

All contractual personnel shall be required to meet the security requirements as determined by the Department of Homeland Security, Office of Special Investigation & Security, Federal Law Enforcement Training Center (FLETC) Cheltenham, MD and those of the U.S. Capitol Police. As part of Logistics Management operations, background checks will be required to enter various Government offices, buildings, and facilities on an ad hoc basis dependent on the security requirements of various government agencies.

Note: The Ravens Group, Inc. requests that all interested parties complete the attached questionnaire to be considered for this position.

The Ravens Group, Inc. is currently in an active bidding process for this position, contingent upon being awarded the contract.

****Veteran Friendly****

Job Description

The Administrative Assistant is responsible for overseeing and managing complex logistics and mission support operations with the United States Capitol Police. This role requires a high level of expertise leadership, and strategic thinking to ensure the seamless flow of information, equipment, supplies, and materials to support USCP missions.

Administrative Assistant

• Assists in the preparation of requests for procurement, training, travel orders, vouchers, and other forms as needed. Assists with requisitions of office supplies, equipment, and publications. Reconciles purchase orders.
• Reviews reports, correspondence, and management and program analysis documents for appropriate format, distribution, and inclusion of required information and explain reporting procedures and requirements to operating officials. Initiates development of new or revised administrative policies and procedures necessary for efficient administrative functioning of the organization, independently or as a member of a team.
• Compiles and distributes reports on proposed program goals, budgets, staff levels, and performance criteria to operating officials for review and comment. Using appropriate computer software, prepares routine office correspondence, charts, graphs, statistical information, Power Point presentations, reports and related work as needed. Independently controls and maintains data in information management systems, such as forms, records, mail, directives, or publications management systems.
• Responds to and coordinates requests for information concerning office functions and services. Plans and coordinates a wide variety of support services. Responds to inquiries and requests for assistance on administrative problems. Notifies appropriate personnel of the need for information or recommendations, and either prepares the response or follows up to ensure a timely response by others.
• Makes and verifies routine calculations such as standard cost estimates, production rates, staff hours, and workload figures. Prepares charts, graphs, and narrative information for management or program analysis reports from material provided by higher-level employees.
• Arranges for staff meetings, reserves meeting rooms, notifies personnel involved, and prepares minutes of the proceedings. Keeps the Division Manager’s calendar, schedules, reschedules appointments and meetings, as appropriate.
• Reads incoming correspondence, publications, regulations, and directives that may affect the organization. Determines the ones that can be acted upon personally and takes necessary action. Obtains clarification of instructions from originating offices or appropriate focal points on own initiative. Brings significant items in reports, files, and correspondence to the supervisor's attention.
• Systematically evaluates and improves correspondence operations for an extensive organization with varying functions performed in subordinate offices. On own initiative and discretion, determines which organizational segments should handle technical mail and correspondence. Uses formal procedures to ensure that information about work performed outside of the organization is included in the technical responses. Establishes control records on incoming correspondence and action documents, following up on work in-progress to ensure timely action.
• Receives requests from other organizations within the agency for information concerning programs under the supervisor's control. Assembles requested information from available background data or follows up to see that subordinates submit the required answers within the specified time. Personally, prepares administrative reports and composes correspondence on own initiative, based on knowledge of the supervisor's views and desires.
• Reviews documents requiring coordination by the supervisor for conformance with regulations, grammar, format, and special policies of the organization. Verifies that content has been coordinated, is accurate, and is following established policies. Returns materials to the originator for correction if they do not comply with known policies or if correspondence rules have not been followed.
• Performs other official duties as assigned. Due to the nature of a police force and emergency operations, civilians may be called upon to perform emergency operations duties outside the realm of their expertise. Other duties as assigned may vary significantly from the primary duties of the position and the incumbent

Qualifications

Highschool diploma or equivalent

•Minimum of 5 years of progressive administrative experience in logistics management or related field

•Demonstrated leadership skills with the ability to lead and motivate a team

•Advanced analytical skills and the ability to make strategic decisions based on data

•Excellent communication, negotiation, and interpersonal skills

•Proficiency in logistics software, advanced knowledge of Microsoft Office suite, and data analysis tools

•Ability to stand and walk for long periods and lift over 50lbs

•Ability to pass a comprehensive background check & drug test

Preferred Qualifications:

•Experience working in a federal government or law enforcement agency

•Knowledge of federal regulations and guidelines related to logistics operations

•Bachelor’s Degree or higher

The Ravens Group is an "equal opportunity employer/veteran/disability" organization.

The Ravens Group is a, CVE-verified Service Disabled Veteran Owned Small Business specializing in Government Contracting and Consulting. Our corporate headquarters is located in Annapolis, Maryland. The Ravens Group, Inc. is an equal opportunity employer and/of protected veterans and individuals with disabilities.