Business Assistant Jobs in Edison, NJ (NOW HIRING)

Position Details
Position Information
Recruitment/Posting Title
Business Assistant II
Job Category
Staff & Executive - Administrative & Support
Department
Cornwall Center Metro Studies
Overview
Since it was established in 2000, the Joseph C. Cornwall Center for Metropolitan Studies has been a signature component of Rutgers University-Newark's commitment to be an anchor institution for the metropolitan area. Cornwall's specific role is bringing the campus's intellectual talent and other resources to bear on the challenges of revitalizing Newark and similar communities in the region and state. To this end, the Center sponsors research projects, publications, conferences, symposia, seminars, workshops, public forums, and incubates projects translating research into effective practice. In all its work, Cornwall is especially concerned with supporting the most vulnerable urban populations.
Posting Summary
Rutgers University - Newark, an urban public research anchor institution located in Newark, New Jersey, a city of promise, is seeking a Business Assistant II. This position will report to the Associate Director Supervisor to provide administrative support in the preparation and maintenance of fiscal accounts for the Cornwall Center. This person may serve as a point of contact between Rutgers Administrative Offices and Center researchers and program staff to clarify and/or obtain additional information that assists with submitting requisitions and processing payments
This position is responsible for and not limited to the following:

• Maintains a shadow system for profit & loss of each program administered by the Center and uses Oracle Cloud and Marketplace, Tableau financial system, and open commitment reports by natural account.
• Reviews general ledger and other reporting systems on a regular basis to ensure fiscal compliance, reconciles accounts, and maintains accurate internal records for income and expenses on all accounts.
• Prepares paperwork necessary to maintain accounts in good standing.
• Works with university departments for purchasing matters and payment of hourly employees and consultants.
• Coordinates with staff on all supply orders and manages requests from Center staff.
• Communicates as needed with vendors and university offices such as Purchasing and Accounts Payable.
• Assists the Associate Director Supervisor in reconciling payroll to the general ledger.
• Performs daily business and related administrative activities - evaluates and prepares travel reimbursements, assures compliance with university policy.

FLSA
Nonexempt
Grade
03
Salary Details
Minimum Salary
52602.480
Mid Range Salary
64788.980
Maximum Salary
76975.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience

• Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.

Certifications/Licenses
Required Knowledge, Skills, and Abilities

• Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
• Requires good communication skills and computer literacy.
• Requires experience with Microsoft Suite, specifically Excel, is preferred.
• Requires knowledge of the federal grants process and familiarity with the Marketplace, Tableau, and Oracle reports are preferable.

Preferred Qualifications

• Knowledge of Oracle Cloud systems and PeopleSoft.
• Must be comfortable with technology and willing to upgrade and learn new skills as needed to perform job functions.
• Minimum of 2 years' experience in a position providing business/administrative support.

Equipment Utilized

• Oracle Cloud System and Tableau.

Physical Demands and Work Environment
Special Conditions
Posting Details
Posting Number
26ST1411
Posting Open Date
07/07/2026
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement